AGENDA
REGULAR COUNCIL MEETING

4:30 p.m. To Proceed In Camera, Reconvene Regular Council Meeting 7:00 p.m.
Shaw Auditorium, Vancouver Island Conference Centre
80 Commercial Street, Nanaimo, BC

SCHEDULED RECESS AT 9:00 P.M.


That the meeting be closed to the public in order to deal with agenda items under the Community Charter:


Section 90(1) A part of the meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;
(c) labour relations or other employee relations; 
(m)  a matter that, under another enactment, is such that the public may be excluded from the meeting;
(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2); and,


Section 90(2) A part of a meeting must be closed to the public if the subject matter being considered relates to one or more of the following:

(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

Minutes of the Special Council Meeting held in the Douglas Rispin Room, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Thursday, 2025-MAY-15 at 2:00 p.m.

Minutes of the Special Council Meeting (Public Hearing) held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Thursday, 2025-MAY-15 at 7:00 p.m.

To be introduced by Dave Laberge, Director, Public Safety.


Purpose:  To provide Council with an update on the implementation of the Nanaimo Youth Resilience Strategy. 


Presentation:

  1. Kim Smythe, Nanaimo Youth Resilience Strategy Steering Committee Chair
  2. Eutah Mizushima, Youth Outreach Worker, Central Vancouver Island Multicultural Society, and Esraa Sayes, Youth Participant
  3. Brett Hancock, Principal of Learning Alternatives, School District 68, and Milly Enwood, Youth Participant  

To be introduced by Sheila Gurrie, Director, Legislative Services.


Purpose:  To seek Council’s approval of the 2024 Annual Municipal Report, as required by the Community Charter.


It is requested that Council hear anyone wishing to speak regarding the 2024 Annual Municipal Report.


Recommendation:  That Council approve the 2024 Annual Municipal Report as attached to the report titled “2024 Annual Municipal Report” dated 2025-JUN-16. 

To be introduced by Laura Mercer, General Manager, Corporate Services.


Purpose:  To present the 2024 Statement of Financial Information for acceptance.


Recommendation:  That Council accept the 2024 Statement of Financial Information for filing with the Ministry of Municipal Affairs and Housing.

To be introduced by Jeremy Holm, Director, Planning and Development.


Purpose:  To present for Council’s consideration an application to discharge a Section 215 covenant from the property titles of 1179 Seafield Crescent, which restricts medical / dental office use on the subject property.  


It is requested that Council hear anyone wishing to speak with respect to Covenant Amendment Application No. CA21 - 1179 Seafield Crescent.


Recommendation:  That Council direct Staff to discharge covenant EE119175 from the property titles of 1179 Seafield Crescent. 

To be introduced by Jeremy Holm, Director, Planning and Development


Purpose: To present the Woodgrove Area Plan project Phase 1 Engagement results and the Phase 2 Growth Scenarios Assessment findings. 


Presentation:

  1. Kasia Biegun, Planner

To be introduced by Jeremy Holm, Director, Planning and Development.


Purpose:  To present for Council’s consideration an application to amend the High Tech Industrial (I3) zone to allow Personal Care Facility as a site-specific use at 1850 Boxwood Road to facilitate a proposed complex care housing development.


Recommendation:  That:

  1. “Zoning Amendment Bylaw 2025 No. 4500.241” (to rezone 1850 Boxwood Road to allow Personal Care Facility as a site-specific use in the High Tech Industrial [I3]) zone pass first reading;
  2. “Zoning Amendment Bylaw 2025 No. 4500.241” pass second reading;
  3. “Zoning Amendment Bylaw 2025 No. 4500.241” pass third reading; and,
  4. Council direct Staff to secure the conditions related to “Zoning Amendment Bylaw 2025 No. 4500.241” as outlined in the “Conditions of Rezoning” section of the Staff Report dated 2025-JUN-16, titled "Rezoning Application No. RA522 - 1850 Boxwood Road".

To be introduced by Jeremy Holm, Director, Planning and Development. 


Purpose:  To present Council with an application to rezone 5190 and 5196 Rutherford Road and a portion of 5200 Rutherford Road from Steep Slope Residential (R10) to Row House Residential (R7) to allow a multi-family residential development.  


Recommendation: That:

  1. “Zoning Amendment Bylaw 2025 No. 4500.238” (to rezone 5190 and 5196 Rutherford Road and a portion of 5200 Rutherford Road from Steep Slope Residential [R10] to Row House Residential [R7]) pass first reading;
  2. “Zoning Amendment Bylaw 2025 No. 4500.238” pass second reading;
  3. “Zoning Amendment Bylaw 2025 No. 4500.238” pass third reading; and,
  4. Council direct Staff to secure the conditions related to “Zoning Amendment Bylaw 2025 No. 4500.238” as outlined in the “Conditions of Rezoning” section of the Staff Report dated 2025-JUN-16, titled "Rezoning Application No. RA502 - 5190, 5196, and 5200 Rutherford Road", prior to final adoption.

To be introduced by Laura Mercer, General Manager, Corporate Services. 


Purpose:  To seek Council’s approval for two Licence of Use Agreements, one for the siting of a Telus-owned 46m monopole to be located on City-owned property at 2020 Labieux Road and for two-15-meter-tall, Telus-owned, streetlight/antenna poles, to be located on City right-of-way adjacent to the Rutherford Road/Linley Valley Drive roundabout.


Delegation:

  1. Doug Anastos, Telus

Recommendation:  That Council:

  1. Approve the Licence of Use Agreement for a Telus-owned 46m telecommunications monopole to be located on City-owned property at 2020 Labieux Road; 
  2. Approve the Licence of Use Agreement for two Telus-owned 15m telecommunications streetlight/antenna poles to be located on City right-of-way adjacent to the Rutherford Road/Linley Valley Drive roundabout; and 
  3. Direct the Mayor and Corporate Officer to execute the Licence of Use Agreements.

To be introduced by Jeremy Holm, Director, Planning and Development. 


Purpose:  To present Council with information regarding a request from Telus Communications Inc. for land use concurrence for two proposed telecommunications facilities adjacent to the Rutherford Road/Linley Valley Drive roundabout.


Recommendation:  That Council direct Staff to provide a letter of concurrence to Innovation, Science, and Economic Development Canada in response to two proposed 15m telecommunications streetlight/antenna poles adjacent to the Rutherford Road/Linley Valley Drive roundabout.

To be introduced by Jeremy Holm, Director, Planning and Development.


Purpose:  To present Council with information regarding a request from Telus Communications Inc. for land use concurrence for a proposed telecommunications facility adjacent at 2020 Labieux Road.


Recommendation:  That Council direct Staff to provide a letter of concurrence to Innovation, Science, and Economic Development Canada in response to a proposed 46m telecommunications monopole at 2020 Labieux Road.  

13.

 

That “Zoning Amendment Bylaw 2024 No. 4500.225” (to rezone 330 and 338 Ninth Street from Single Dwelling Residential [R1] to Low Density Residential [R6] with a site-specific Floor Area Ratio) be adopted. 

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