AGENDA
REGULAR COUNCIL MEETING

5:00 p.m. In the Douglas Rispin Room to Proceed "In Camera", 7:00 p.m. in the Shaw Auditorium to Reconvene the Open Meeting
SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE
80 COMMERCIAL STREET, NANAIMO, BC

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(c) labour relations or other employee relations;

(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;

(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public; and,

(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2);

Minutes of the Special Council Meeting held in the HR Training Room, 455 Wallace Street, Nanaimo, BC, Thursday, 2018-MAR-08 at 2:00 p.m.

Minutes of the Regular Council Meeting held in the Shaw Auditorium, 80 Commercial Street, Nanaimo, BC, Monday, 2018-MAR-19 at 2:00 p.m.

Minutes of the Special Council Meeting held in the Shaw Auditorium, 80 Commercial Street, Nanaimo, BC, Monday, 2018-MAR-26 at 4:30 p.m.

Minutes of the Special Council Meeting (Public Hearing) held in the Shaw Auditorium, 80 Commercial Street, Nanaimo, BC, Thursday, 2018-APR-05 at 7:00 p.m.

[Note:  link to committee reports are available for reference on attached page.]

Finance and Audit Committee - 2018-APR-11

To be introduced by Councillor Bestwick, Chair.

It was moved and seconded that the Finance and Audit Committee recommend that Council endorse the application for the project proposal addressing Nanaimo’s housing crisis for the Smart Cities Challenge. 

It was moved and seconded that the Finance and Audit Committee recommend that Council increase the budget for the Beban Park Boiler Plant Upgrade and Replacement of Heat Recovery Coils projects by $68,080, to be funded by a FortisBC incentive grant of $35,373 and an allocation of $32,707 from the Facility Development Reserve Fund. 

It was moved and seconded that the Finance and Audit Committee recommend that Council approve the allocation of the 2017 operating surplus as follows:

1. General Fund

 

a. Property Purchase Reserve

$1,100,000

b. General Capital Reserve

752,919

c. General Financial Stability Reserve

500,000

d. RCMP Contract Adjustment Reserve

247,081

e. Unallocated General Surplus

112,000

 

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$2,712,000

 

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2. Sewer Fund

 

a. Sewer Reserve

$400,000

b. Unallocated Sewer Surplus

69,000

 

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$469,000

 

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3. Water Fund

 

a. Water Supply Reserve

$180,000

b. Water Distribution Reserve

   720,000

c. Unallocated Water Surplus

112,000

 

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$1,012,000

 

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It was moved and seconded that the Finance and Audit Committee recommend that Council:

  1. support Nanaimo Pride 2018 by providing blockades and City workers for the parade;
  2. ensure that the rainbow crosswalks on Commercial Street are touched up and/or repainted before the parade; and,
  3. direct Staff to work on a protocol agreement or Memorandum of Understanding with the Nanaimo Pride Society to provide annual support of the Nanaimo Pride Parade.

It was moved and seconded that the Finance and Audit Committee recommend that Council direct Staff to prepare a report providing options to address multiple requests received from community groups asking for City of Nanaimo support of parades.

To be introduced by Sheila Gurrie, City Clerk.

Purpose:  To provide Council with an overview of the Freedom of Information and Protection of Privacy Act as it relates to the City of Nanaimo and to advise of the increase in requests under the Act.

Presentation:  Sheila Gurrie, City Clerk.

Recommendation:  That the Freedom of Information and Protection of Privacy Act Requests & Statistics report dated 2018‑APR‑23 be received for information.

To provide Council with an overview of the Freedom of Information and Protection of Privacy Act as it relates to the City of Nanaimo and to advise of the increase in requests under the Act.

To be introduced by Laura Mercer, Manager of Accounting Services.

Purpose:  To introduce “Financial Plan Amendment Bylaw 2017 No 7253.01” for first, second and third readings.

Recommendation:

  1. That “Financial Plan Amendment Bylaw 2017 No. 7253.01” (To amend the 2018 – 2022 Financial Plan), pass first reading;
  2. That “Financial Plan Amendment Bylaw 2017 No. 7253.01” pass second reading; and,
  3. That “Financial Plan Amendment Bylaw 2017 No. 7253.01” pass third reading.

To be introduced by Laura Mercer, Manager of Accounting Services.

Purpose:  To introduce “Property Tax Rates Bylaw 2018 No. 7264”, for first, second and third readings.

Recommendation:

  1. “Property Tax Rates Bylaw 2018 No. 7264” (To set the property tax rates for 2018), pass first reading;
  2. “Property Tax Rates Bylaw 2018 No. 7264” pass second reading; and,
  3. “Property Tax Rates Bylaw 2018 No. 7264” pass third reading.

To be introduced by Dale Lindsay, Director of Community Development.

Purpose:  To present for Council’s consideration, a bylaw to establish a Downtown Revitalization Tax Exemption Program.

Recommendation:

  1. “Revitalization Tax Exemption Bylaw 2018 No. 7261” (To create a new Downtown  Revitalization Tax Exemption Program) pass first reading;
  2. “Revitalization Tax Exemption Bylaw 2018 No. 7261” pass second reading; and,
  3. “Revitalization Tax Exemption Bylaw 2018 No. 7261” pass third reading.

Laurence Rieper to speak regarding amendment to Downtown Revitalization Tax Exemption Program.

To be introduced by Dale Lindsay, Director of Community Development.

Purpose:  To provide an update on the Port Drive Waterfront Master Plan and request that Council initiate adoption of the Plan as an amendment to the City of Nanaimo “Official Community Plan Bylaw 2008 No. 6500”.

[Note:  Link to Port Drive Waterfront Master Plan is available for reference on the attached page.]

Recommendation: 

  1. That “Official Community Plan Amendment Bylaw 2018 No. 6500.037” (To amend the Official Community Plan to include the Port Drive Waterfront Master Plan) pass first reading; and,
  2. That “Official Community Plan Amendment Bylaw 2018 No. 6500.037” pass second reading.

To be introduced by Dale Lindsay, Director of Community Development.

Purpose:  To provide Council with the Affordable Housing Strategy Discussion Paper and an update on the Affordable Housing Strategy process.

Presentation:  Bruce Anderson, Manager of Community and Cultural Planning.

[Note:  Link to the Affordable Housing Strategy Discussion Paper is available for reference on the attached page.]

Recommendation:  That the Affordable Housing Strategy Discussion Paper report dated 2018-APR-23 be received for information.

To be introduced by Dale Lindsay, Director of Community Development.

Purpose:  To present for Council’s consideration, a development permit application for a 24-unit strata townhouse development at 548 Steeves Road.

Recommendation:  That Council issue Development Permit No. DP1051 at 548 Steeves Road with the following variance:

  • increase the maximum building height from 9m to 10.5m.

To be introduced by Dale Lindsay, Director of Community Development.

That "Highway Closure and Dedication Removal Bylaw 2018 No. 7258" (To provide Highway Closure and Dedication Removal of a Portion of Beadall Road Adjacent to Roberta Road East) be adopted.

[Note:  This bylaw must be adopted prior to approval of DP No. 1068 - 11 Roberta Road East.]

To be introduced by Dale Lindsay, Director of Community Development.

Purpose:  To present for Council’s consideration a development permit for a 26-lot steep slope subdivision with 8 duplex lots, parkland dedication, and a culverted creek crossing.

Recommendation:  That Council issue Development Permit No. DP1068 at 11 Roberta Road East with the following variance:

  • reduce the watercourse setback from 15m to 0m as measured from top of bank to permit a creek crossing. 

To be introduced by Dale Lindsay, Director of Community Development.

Purpose:  To present for Council’s consideration a development permit application for a single-storey drive-thru restaurant.

Recommendation:  That Council issue Development Permit No. DP1078 at 3200 Island Highway with the following variance:

  • permit fascia signage to project 2.1m above the roofline.

To be introduced by Dale Lindsay, Director of Community Development.

Purpose:  To present for Council‘s consideration, a development permit application for three four-storey multi-family development.

Recommendation:  That Council issue Development Permit No. 1083 at 6975 Island highway with the following variances:

  • increase the maximum building height of Buildings A, B, and C from 14m to 15.4m; and,
  • reduce the required off-street parking from 250 parking spaces to 160 parking spaces.

To be introduced by Dale Lindsay, Director of Community Development.

Purpose:  To present for Council’s consideration, a development variance permit application to reduce the minimum lot frontage requirement to facilitate a subdivision of the subject property located at 5865 Turner Road.

It is requested that Council hear anyone wishing to speak to DVP344 - 5865 Turner Road.

Recommendation:  That Council issue Development Variance Permit No. DVP344 at 5865 Turner Road with the following variance:

  • reduce the minimum lot frontage requirement from 15m to 14.48m for proposed Lots A and B.

To be introduced by Dale Lindsay, Director of Community Development.

Purpose:  To present for Council’s consideration, a development variance permit application to allow an accessory building to be located within the flanking side yard setback at 6142 Dennie Lane.

It is requested that Council hear anyone wishing to speak to DVP345 - 6142 Dennie Lane.

Recommendation:  That Council issue Development Variance Permit No. DVP345 at 6142 Dennie Lane with the following variance:

  • reduce the minimum flanking side yard setback from 4m to 2m.

To be introduced by Dale Lindsay, Director of Community Development.

Purpose:  To present Council with an application to rezone the property located at 311 Selby Street from Community Service Three (CS3) to Fitzwilliam (DT2) to allow an office use in the existing building and to facilitate future redevelopment of the property.

Recommendation:

  1. That “Zoning Amendment Bylaw 2018 No. 4500.120” [To rezone 311 Selby Street from Community Service Three (CS3) to Fitzwilliam (DT2)] pass first reading;
  2. That “Zoning Amendment Bylaw 2018 No. 4500.120” pass second reading; and,
  3. That Council direct Staff to secure the closure of the Selby Street access and the community contribution through a covenant prior to the adoption of the bylaw, should Council support the bylaw at third reading.

To be introduced by Dale Lindsay, Director of Community Development.

Purpose:  To present Council with an application to rezone the property located at 2202 Meredith Road from Single Dwelling Residential (R1) to Townhouse Residential (R6) with site-specific provisions to increase the maximum permitted building height and floor area ratio to allow an eight-unit multiple family development.

Recommendation: 

  1. That “Zoning Amendment Bylaw 2018 No. 4500.121” [To rezone 2202 Meredith Road from Single Dwelling Residential (R1) to Townhouse Residential (R6) with site-specific provisions to increase the maximum permitted building height to 9.2m and increase the maximum allowable floor area ratio to 0.7] pass first reading;
  2. That “Zoning Amendment Bylaw 2018 No. 4500.121” pass second reading; and,
  3. That Council direct Staff to secure the road dedication and community contribution prior to the adoption of the bylaw, should Council support the bylaw at third reading.

To be introduced by Dale Lindsay, Director of Community Development.

Purpose:  To present Council with a liquor license application to permit a manufacturer’s lounge endorsement within the existing Wolf Brewery building located at Unit 2, 940 Old Victoria Road.

Recommendation:  That Council recommend that the Liquor Control and Licensing Branch approve the application to permit a lounge endorsement for an existing brewery manufacturing business located at 940 Old Victoria Road.

To be introduced by Karen Fry, Fire Chief and Director of Public Safety.

Purpose:  To obtain Council approval for the Public Safety Committee’s Strategic Directions.

Recommendation:  That Council approve the Public Safety Committee’s Strategic Directions:

  • Fire Station #1 Rebuild
  • City Bylaws
  • Graffiti Strategy
  • Fire Plan – Service Delivery Plan (2019-2021)
  • Community Policing
  • Public Disorder
  • Cannabis Task Force
  • Policing Priorities
  • Emergency Management

That "City of Nanaimo Development Cost Charge Bylaw 2017 No. 7252" (To impose development cost charges within the City of Nanaimo) be adopted.

That "Parcel Tax Roll Preparation Bylaw 2018 No. 7260" (To allow preparation of the Parcel Tax Roll related to the Regional District of Nanaimo Parcel Tax for Regional Parks and Trails) be adopted.

Letter dated March 28, 2018 from the Regional District of Nanaimo requesting City of Nanaimo to consent to the adoption of Bylaw 1556.03, 2018.

Recommendation:  That Council consent, on behalf of the electors, to the adoption of "Drinking Water and Watershed Protection Service Amendment Bylaw No. 1556.03, 2018" and further, that the Regional District be notified accordingly.

During the Special Council Meeting held 2018-MAR-26 Councillor Bestwick advised that he would be bringing forward the following notice of motion for consideration:

That Council provide recommendations to "Management Terms and Conditions of Employment Bylaw 2005 No. 7000" for debate and direction.

During the Special Council Meeting held 2018-MAR-26 Councillor Kipp advised that he would be bringing forward the following notice of motion for consideration:

Whereas Finance was working on a number of policies and some Administrative Procedures and Guidelines, that are not in place but are necessary such as; Budget and Fiscal Management Policy, Reserve Policy, Revenue Policy, Debt Management Policy that stem from the Core Services Review and subsequent Council actions and Council requests an update and timeframe for these policies.

Mayor McKay advised he will be requesting a reconsideration of the following motion at the May 7, 2018 Council meeting:

It was moved and seconded that “Zoning Amendment Bylaw 2018 No. 4500.118” (To rezone 1615 Northfield Road from Single Dwelling Residential (R1) to Residential Corridor [COR1]) pass third reading.  The motion was defeated.

Opposed:  Councillors Bestwick, Fuller, and Kipp.

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