MERGED AGENDA
REGULAR COUNCIL MEETING

Monday, February 02, 2026

4:30 p.m. To Proceed In Camera, Reconvene Regular Council Meeting 7:00 p.m.

Shaw Auditorium, Vancouver Island Conference Centre

80 Commercial Street, Nanaimo, BC

SCHEDULED RECESS AT 9:00 P.M.

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1.

CALL THE MEETING TO ORDER:

2.

PROCEDURAL MOTION:

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of a meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(b) personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity;
(c) labour relations or other employee relations;
(e) the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; and,
(n) the consideration of whether a council meeting should be closed under a provision of this subsection or subsection (2).

3.

INTRODUCTION OF LATE ITEMS:

4.

APPROVAL OF THE AGENDA:

5.

ADOPTION OF THE MINUTES:

a.

Minutes

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2026-JAN-19, at 4:30 p.m.

6.

MAYOR'S REPORT:

7.

RISE AND REPORT:

8.

PRESENTATIONS:

a.

Dr. Dennis Johnson, Interim President and Vice-Chancellor, Vancouver Island University re:  Vancouver Island University Update

9.

COMMITTEE MINUTES:

a.

Minutes

Minutes of the Advisory Committee on Accessibility and Inclusiveness Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2025-NOV-12, at 4:00 p.m.

b.

Minutes

Minutes of the Governance and Priorities Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2025-DEC-08 at 1:58 p.m.

10.

CONSENT ITEMS:

a.

Advisory Committee on Accessibility and Inclusiveness 2026-JAN-14

[Note:  A link to the 2026-JAN-14 Advisory Committee on Accessibility and Inclusiveness Meeting agenda is attached for information.]

1.

Advisory Committee on Accessibility and Inclusiveness 2025 Annual Report

That Council review and accept the Advisory Committee on Accessibility and Inclusiveness 2025 Annual Report.

b.

Governance and Priorities Committee Meeting 2026-JAN-26

[Note:  A link to the 2026-JAN-26 Governance and Priorities Committee Meeting agenda is attached for information.]

1.

Zoning Bylaw Update

That Council direct Staff to:

1. Prepare a bylaw to replace “City of Nanaimo Zoning Bylaw 2011 No. 4500” in accordance with the Key Directions outlined in the Staff report titled “Zoning Bylaw Update”, dated 2026-JAN-26; and,
2. Proceed with stakeholder engagement prior to returning to Council with a draft bylaw.

2.

Pre-Zoning for Social Housing

That Council direct Staff to:

1. Undertake community engagement to seek feedback on the proposed framework and bylaw amendments for the pre-zoning for social housing projects;
2. Prepare an amendment to the “City of Nanaimo Zoning Bylaw 2011 No. 4500”, as outlined in the Staff report titled “Pre-Zoning for Social Housing” dated 2026-JAN-26; and,
3. Prepare an amendment to the “Officer Designation and Delegation of Authority Bylaw 2022 No. 7353” to designate a Servicing Officer pursuant to section 5.13.2 of the Local Government Act.

11.

DELEGATIONS:

a.

Caroline Manuel, Director of Donor Services and Community Engagement re: Nanaimo Foundation's 2025 Vital Signs Report

b.

Joanne Sales, Broombusters Invasive Plant Society re: Nanaimo Broombuster Volunteers and Wildfire Prevention

c.

Holden Southward re: Reducing the Number of RCMP

d.

Susan Ormiston re: Noise Impacts from Waves Car Wash

12.

ADMINISTRATIVE REPORTS:

a.

Nanaimo Acute Response Table Update

To be introduced by Lisa Bhopalsingh, General Manager, Community Services and Deputy Chief Administrative Officer.

Purpose:  To provide Council with an update on the Nanaimo Acute Response Table and request a letter of support for a Supplemental Grant Application for $30,000 in funding from the Ministry of Public Safety and Solicitor General to support ongoing training and other expenses.

Presentation:

1. Rosalie Sawrie, Social Planner, and Dan Hopkins, Community Policing Coordinator.

Recommendation:  That Council authorize the Mayor to issue a letter of support for a $30,000 Supplemental Grant Application to the Ministry of Public Safety and Solicitor General to fund ongoing training and operational expenses for the Nanaimo Acute Response Table.

b.

Community Program Development Grant - Nanaimo Wedo Tibetan Buddhist Society

To be introduced by Lisa Bhopalsingh, General Manager, Community Services, and Deputy Chief Administrative Officer.

Purpose:  To obtain Council approval for a Community Program Development Grant (CPDG).

Recommendation:  That Council approve funding for the Nanaimo Wedo Tibetan Buddhist Society for a Community Program Development Grant in the amount of $1,470 to assist in funding the Mindfulness in Motion: A Community Wellness Program. 

c.

2026 Active Transportation Unallocated - Phase 1 Initiatives 

To be introduced by Bill Sims, General Manager, Engineering and Public Works.

Purpose:  To recommend three initiatives for partial expenditure of Council’s 2026 Active Transportation Unallocated budget.

Recommendation:  That Council allocate $400,000 from the 2026 Active Transportation Unallocated budget towards the following initiatives:

1. Roundabout at Hammond Bay Road and Brickyard Road ($350,000)
2. $50,000 towards crosswalk improvements at Townsite Road and Holly Avenue

d.

2025 - 2029 Financial Plan Amendment Bylaw

To be introduced by Laura Mercer, General Manager, Corporate Services.

Purpose:  To introduce “Financial Plan Amendment Bylaw 2026 No. 7389.02” for first, second and third readings, for changes that have occurred since the bylaw was last amended on 2025-MAY-12.

Recommendation:  That:

1. “Financial Plan Amendment Bylaw 2026 No. 7389.02” (To amend the 2025 – 2029 Financial Plan), pass first reading;
2. “Financial Plan Amendment Bylaw 2026 No. 7389.02” pass second reading; and,
3. “Financial Plan Amendment Bylaw 2026 No. 7389.02” pass third reading. 

e.

Business Licence Amendment Bylaw 2026 No. 7318.03

To be introduced by Jeremy Holm, Director, Planning and Development.

Purpose:  To present Council with amendments to the “Business Licence Bylaw 2021 No. 7318” to streamline regulatory and operational requirements for mobile food vending.

Recommendation: That:

1. "Business Licence Amendment Bylaw 2026 No. 7318.03" (To introduce amendments to update sections pertaining to mobile food vending regulations and processes and other housekeeping amendments) pass first reading;
2. "Business Licence Amendment Bylaw 2026 No. 7318.03" pass second reading; and,
3. "Business Licence Amendment Bylaw 2026 No. 7318.03" pass third reading. 

f.

Proposed Licence Disposal - Telus Telecommunications Facilities - 1151 Nanaimo Lakes Road

To be introduced by Laura Mercer, General Manager, Corporate Services. 

Purpose:  To provide Council with information and seek approval for a Licence of Use Agreement for a Telus-owned 63-meter self-support tower, to be located on City-owned property at 1151 Nanaimo Lakes Road.

Recommendation:   That Council:

1. Approve the Licence of Use Agreement for Telus-owned 63-meter self-support tower to be located on City-owned property at 1151 Nanaimo Lakes Road; and,
2. Direct the Mayor and Corporate Officer to execute the Licence of Use Agreement. 

g.

Proposed Licence Disposal - Telus Telecommunications Facilities - Turner Road and Island Highway North

To be introduced by Laura Mercer, General Manager, Corporate Services. 

Purpose:  To provide Council with information and seek approval for a Licence of Use Agreement for two 15-meter-tall, Telus-owned, streetlight/antenna poles, to be located on City right-of-way on the east side of the intersection of Turner Road and Island Highway North.

Recommendation:  That Council:

1. Approve the Licence of Use Agreement for two Telus-owned 15-meter-tall telecommunications streetlight/antenna poles to be located on City right-of-way on the east side of the intersection of Turner Road and Island Highway North; and,
2. Direct the Mayor and Corporate Officer to execute the Licence of Use Agreement. 

13.

DEVELOPMENT REPORTS:

a.

Telecommunications Facility - 1151 Nanaimo Lakes Road

Purpose:  To present Council with information regarding a request from Telus Communications Inc. for land use concurrence for a proposed telecommunications tower at 1151 Nanaimo Lakes Road.

Recommendation:  That Council direct Staff to provide a letter of concurrence to Innovation, Science, and Economic Development Canada in response to a proposed 63-meter-tall telecommunications facility at 1151 Nanaimo Lakes Road.

b.

Proposed Telecommunications Facilities -  Turner Road and Island Highway North

Purpose:  To present Council with information regarding a request from Telus Communications Inc. for land use concurrence for proposed telecommunications facilities within the City right-of-way on the east side of the intersection of Turner Road and Island Highway North, adjacent to 5801 Turner Road.

Recommendation:  That Council direct Staff to provide a letter of concurrence to Innovation, Science, and Economic Development Canada in response to two proposed 15-meter-tall telecommunications streetlight/antenna poles within the City right-of-way on the east side of the intersection of Turner Road and Island Highway North, adjacent to 5801 Turner Road.

c.

Development Variance Permit Application No. DVP490 - 4834 Shorecliff Point

Purpose:  To present for Council’s consideration a development variance permit application for proposed overheight fencing on existing retaining walls at 4834 Shorecliff Point.

It is requested that Council hear anyone wishing to speak with respect to Development Variance Permit Application No. DVP490 - 4834 Shorecliff Point. 

Recommendation:  That Council issue Development Variance Permit No. DVP490 for overheight fencing on existing retaining walls at 4834 Shorecliff Point with variances as outlined in the “Proposed Variances” section of the Staff Report titled "Development Variance Permit Application No. DVP490 - 4834 Shorecliff Point", dated 2026-FEB-02.

1.

Add - Delegation from Robert Reey

d.

Development Permit Application No. DP1386 - 2240 Northfield Road

Purpose:  To present for Council’s consideration a development permit application for a proposed multi-family residential development at 2240 Northfield Road.

Recommendation:  That Council issue Development Permit No. DP1386 for a proposed multi-family residential development at 2240 Northfield Road with variances as outlined in the “Proposed Variances” section of the Staff Report titled "Development Permit Application No. DP1386 - 2240 Northfield Road", dated 2026-FEB-02.

1.

Remove - Agenda Item 13(d) Development Permit Application No. DP1386 - 2240 Northfield Road

e.

Liquor Licence Application No. LA165 - Unit 2-4286 Departure Bay Road

Purpose:  To present for Council’s consideration a new liquor primary licence application for an existing nail salon and spa located at Unit 2 – 4286 Departure Bay Road.

Recommendation:  That Council recommend that the Liquor and Cannabis Regulation Branch approve the application for a liquor primary licence at Unit 2 – 4286 Departure Bay Road.

f.

Housing Agreement No. HA16 - 355 Nicol Street

Purpose:  To present Council with a Housing Agreement Bylaw to secure the terms and conditions of occupancy for a 35-unit supportive housing building at 355 Nicol Street.

Recommendation:  That:

1. “Housing Agreement Bylaw 2026 No. 7428” (to secure the terms and conditions of occupancy for a 35-unit supportive housing building at 355 Nicol Street) pass first reading;
2. “Housing Agreement Bylaw 2026 No. 7428” pass second reading;
3. “Housing Agreement Bylaw 2026 No. 7428” pass third reading; and
4. Council direct Staff to secure a Land Title Act Section 219 covenant to reinforce the terms of the Housing Agreement, following adoption of the bylaw.

14.

BYLAWS:

a.

"Housing Agreement Bylaw 2026, No. 7437"

That "Housing Agreement Bylaw 2026, No. 7437" be adopted.

b.

"Housing Agreement Bylaw 2026, No. 7446"

That "Housing Agreement Bylaw 2026, No. 7446" be adopted.

15.

CORRESPONDENCE:

a.

Chase River Community Association Request for a Letter of Support re: Grant Application to the "Canadian Heritage - Building Communities Through Arts and Heritage Fund"

16.

NOTICE OF MOTION:

17.

OTHER BUSINESS:

18.

QUESTION PERIOD:

19.

ADJOURNMENT: