MERGED AGENDA
REGULAR COUNCIL MEETING

Meeting #:
Date:
Time:
5:30 p.m. to Proceed "In Camera", Reconvene Open Meeting at 7:00 p.m.
Location:
SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE
80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS 9:00 P.M.


That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

(b) personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity;

(c) labour relations or other employee relations;

(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;

(f) law enforcement, if the Council considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment;

(g) litigation or potential litigation affecting the municipality;

(h) an administrative tribunal hearing or potential administrative tribunal hearing affecting the municipality, other than a hearing to be conducted by the Council or a delegate of Council;

(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public;

(l) discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under Section 98 [annual municipal report]; and,

(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2); and,

 Community Charter Section 90(2):

(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

Minutes of the Special Council Meeting (Public Hearing) held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2019-DEC-05, at 7:00 p.m.

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2019-DEC-16, at 4:00 p.m.

[Note:  A link to the Agenda for the 2019-DEC-18 Finance and Audit Committee Agenda is attached for information.]

That the Finance & Audit Committee recommend that Council approve the 2020 Culture & Heritage Grant funding (Operating and Projects) recommendations of $350,092 as follows:

2020 Culture & Heritage Operating Grant Recommendations

Applicant Name

Recommend

A Capella Plus Choral Society

$3,250

Friends of Nanaimo Jazz Society

$4,500

Heart of the Island Chorus Society

$2,300

Hub City Cinema Society

$10,500

Island Bel Canto Singers

$1,500

Island Consort Society

$1,750

L’Association des francophones de Nanaimo

$21,000

Malaspina Choral Society

$3,500

Mid Island Metis Nation Association

$11,000

Nanaimo Chamber Orchestra

$4,512

Nanaimo Chinese Cultural Society

$3,350

Nanaimo Concert Band Society

$7,750

Nanaimo International Jazz Festival Association

$20,000

Nanaimo Tidesmen (BC Chapter of SPEBSQSA)

$2,375

Opera Nanaimo

$1,000

Pacific Coast Stage Company

$6,000

Pacific Institute of Bagpiping and Celtic Music

$3,250

Wordstorm Society of the Arts

$2,750

Crimson Coast Dance Society **

$23,200

Nanaimo Conservatory of Music **

$18,400

TheatreOne **

$42,450

Vancouver Island Symphony **

$89,244

Western Edge Theatre **

$13,850

** Recommended for continued three-year funding (2019 / 2020 / 2021)

2020 Culture & Heritage Project Grant Recommendations

Applicant Name

Project Name

Recommend

Brechin United Church – Mission and Outreach Team

Reconciliation Workshop – Building Bridges and Paddling Together

$800

Crimson Coast Dance Society

Leadership Development

$611

Crimson Coast Dance Society

Mixed Ability Dance Jams

$1,800

Crimson Coast Dance Society

Qwuyulush Nuwilum Xwa’alum Sumshàthut

$3,750

Federation of BC Writers

Youth & Elder Journaling Workshops at Salish Lelum

$500

Harbour City Jazz Society

JazzFest 2020

$2,250

Mid Island Community Band Society

MICoba “Massed Bands” Project

$500

Nanaimo Ballroom Dance Society

Island Fantasy ball

$5,363

Nanaimo Blues Society

Summertime Blues

$20,000

Nanaimo Sings! Choral Festival Society

Sing With Your Ears – A listening workshop for singers

$537

Pacific Institute of Bagpiping and Celtic Music Society

Pacific Gael Youth Band

$1,500

South End Community Association

South End Day

$4,750

Vancouver Island Danish Canadian Club

2020 Federation of Danish Associations in Canada (Conference & AGM)

$3,000

Vancouver Island Short Film Festival Society

Vancouver Island Short Film Festival

$6,200

Wordstorm Society of the Arts

Wordstorm Website Redesign

$1,100

 

That the Finance & Audit Committee recommend that Council approve the 2020 Downtown Event Grant recommendations of $150,000 as follows:

Applicant Name

Event/Project Name

Recommend

A Capella Plus Choral Society

A Capella Plus Fall Concert

$473

B. Gallant Homes

B. Gingerbread Homes

$7,500

Friends of Heritage Society

Nanaimo Heritage Festival

$13,000

Friends of Nanaimo Jazz Society

Jazz Affair

$4,000

Greater Nanaimo Chamber of Commerce

Commercial Street Night Market

$24,750

Humanity in Community

Hub City Walls

$15,000

Malaspina Choral Society

50th Anniversary Gala

$2,000

Men’s Resource Centre

Hub City Soapbox Derby

$7,325

Nanaimo Artwalk Committee

Nanaimo Artwalk 2020

$2,700

Nanaimo Chapter Federation of Canadian Artists

Nanaimo Fine Art Show

$2,100

Nanaimo Craft Beer Society

Nanaimo Craft Beer Week

$3,500

Nanaimo Downtown Farmers Market Society

Nanaimo Downtown Farmers Market

$6,695

Nanaimo Dragon Boat Festival Society

Nanaimo Dragon Boat Festival

$10,000

Nanaimo International Jazz Festival Association

10-Day Concert Series and 3-Day Festival

$17,000

Nanaimo Pride Society

Nanaimo Pride 2020

$9,500

Old City Quarter Association

Christmas in the OCQ

$2,500

Old City Quarter Association

Halloween in the OCQ

$2,850

Old City Quarter Association

Hop Into Spring in the OCQ

$1,450

Old City Quarter Association

Sounds of Summer in the OCQ

$6,000

TheatreOne

Emerging Voices

$4,000

Vancouver Island Regional Library

Big Names, Little City – Canadian Author Reading Series

$806

Vancouver Island Regional Library

Vancouver Island Childrens’ Book Festival (BookFest)

$3,750

Volume Studio Ltd.

SHINE2020 Nanaimo

$2,656

Wordstorm Society of the Arts

Poetry SlamFest

$445

 

That Council approve a $1,624 Heritage Home Grant for window repair to the Leynard Residence located at 442 Milton Street.

That Council approve a total of $85,000 for the 2020 Social Planning Grant allocations as follows:

2020 Community Vitality Grants

Organization

Project

Amount

Take a Hike Youth at Risk Foundation

Nanaimo Take a Hike Program- Vehicle Purchase

$10,000

Spinal Cord Injury Organization of BC

Healthy Active Island Life with SCI

$5,000

Society for Equity, Inclusion and Advocacy (SEIA): Central Vancouver Island

Project Keep SEIA Housed

$10,000

2020 Social Response Grants

Organization

Project

Amount

Nanaimo Region John Howard Society

Circles of Support

$15,000

United Way Central and Northern Vancouver Island

Nanaimo Homeless Coalition Communications Strategy Implementation Project

$15,000

Literacy Central Vancouver Island

Word on the Street

$30,000

To be introduced by Bill Sims, General Manager, Engineering and Public Works.

Purpose:  To update Council on the outcome of installing a partial road closure on Opal Road at Rock City Road for the purpose of reducing non-resident traffic on Opal Road. 

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To provide an update on the activities of the first six months of the Health and Housing Task Force and outline actions for the next six months.

Presentation:

1.  Dena Kae Beno, Turner Strategies re:  Nanaimo's Systems/Asset Mapping and Social Impact Project

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To provide Council with proposed siting guidelines for Federally-approved Supervised Consumption Sites, and to present Council with options for amendments to “City of Nanaimo Zoning Bylaw 2011 No. 4500” in order to allow supervised consumption sites within the city of Nanaimo.

Presentation:

1. Lisa Bhopalsingh, Manager, Community Planning.

Recommendation:  That Council provide direction with respect to supervised consumption site zoning amendments.

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To amend “City of Nanaimo Zoning Bylaw 2011 No. 4500” and “City of Nanaimo Sign Bylaw 1987 No. 2850” to update the regulations pertaining to home-based businesses.

Recommendation:  That:

  1. “Zoning Amendment Bylaw 2020 No. 4500.149” (To amend the home-based business regulations) pass first reading;
  2. “Zoning Amendment Bylaw 2020 No. 4500.149” pass second reading;
  3. “Sign Amendment Bylaw 2020 No. 2850.22” (To amend sign regulations pertaining to home-based businesses) pass first reading;
  4. “Sign Amendment Bylaw 2020 No. 2850.22” pass second reading; and,
  5. “Sign Amendment Bylaw 2020 No. 2850.22” pass third reading.

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present Council with an application to rezone the subject property at 200 Hansen Road from Low Density Residential (R6) and Residential Corridor (COR1) to Medium Density Residential (R8) to allow for a multi-family residential development.

Recommendation:  That:

  1. “Zoning Amendment Bylaw 2020 No. 4500.172” (To rezone 200 Hansen Road from Low Density Residential [R6] and Residential Corridor [COR1] to Medium Density Residential [R8]) pass first reading;
  2. “Zoning Amendment Bylaw 2020 No. 4500.172” pass second reading;
  3. Council direct Staff to secure the vehicle turnaround covenant, blanket right-of-way, and residential units covenant should Council support the bylaw at third reading. 

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present for Council’s consideration a development permit application for a proposed mixed-use building that will include multi-family residential units, live/work units, and commercial space.

Recommendation:  That Council issue Development Permit No. DP1133 at 930 Terminal Avenue North with the following variances to:

  • reduce the watercourse setback for St. George Creek from 15m to 7.5m;
  • increase the building height from 18.0m to 18.6m;
  • reduce the front yard setback from 5.5m to 3.6m;
  • reduce the required number of parking spaces from 56 to 54; and
  • increase the maximum allowable percentage of small car spaces from 40% to 45%.

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present for Council’s consideration, a development variance permit application to allow an oversized accessory building at 3358 Stephenson Point Road.

It is requested that Council hear anyone wishing to speak regarding Development Variance Permit No. DVP392 - 3358 Stephenson Point Road.

Recommendation:  That Council issue Development Variance Permit No. DVP392 at 3358 Stephenson Point Road with the following variance:

  • to increase the total gross floor area for accessory buildings on a lot from 90m2 to 171.8m2 to allow for the construction of an oversized accessory building at 3358 Stephenson Point Road.

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present for Council’s consideration, a development variance permit application to allow an over height fence and retaining wall at 4461 Wellington Road.

Delegation:

1. Mike Plavetic, MJP Homes Ltd.

It is requested that Council hear anyone wishing to speak regarding Development Variance Permit No. DVP396 - 4461 Wellington Road.

Recommendation:  That Council issue Development Variance Permit No. DVP396 at 4461 Wellington Road with the following variance:

  • increase the maximum combined height for a fence and retaining wall within the rear and side yard setbacks from 2.4m to 3.51m.

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present for Council’s consideration, a development variance permit application to waive the frontage works and services requirements for the planned redevelopment of the Nanaimo Correctional Centre at 3945 Biggs Road.

It is requested that Council hear anyone wishing to speak regarding Development Variance Permit No. DVP397 - 3945 Biggs Road.

Recommendation:  That Council issue Development Variance Permit No. DVP397 at 3945 Biggs Road to vary “Building Bylaw 2016 No. 7224”, subject to the terms and conditions specified in Attachment A of the report.

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present for Council’s consideration, a development variance permit application to reduce the minimum required rear yard setback to legalize the construction of an existing single residential dwelling at 3951 Jingle Pot Road.

It is requested that Council hear anyone wishing to speak regarding Development Variance Permit Application No. DVP399 - 3951 Jingle Pot Road.

Recommendation:  That Council issue Development Variance Permit No. DVP399 at 3951 Jingle Pot Road with the following variance:

  • reduce the minimum rear yard setback requirement for the principle dwelling from 7.5m to 5.1m.

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To inform Council that an application has been received to amend the existing liquor licence at 11 Cliff Street (Hub City Ales/Cliffside Brewing Company) to permit an outdoor patio and to extend the hours of service.

11.

That “Zoning Amendment Bylaw 2019 No. 4500.133” (To rezone Unit 9, 1599 Dufferin Crescent to allow “Cannabis Retail Store” as a site-specific use in the Hospital Urban Centre [CC5] Zone) be adopted.

That “Financial Plan Bylaw 2019 No. 7307” (To confirm and adopt the 2020 – 2024 Financial Plan) be adopted.

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