MERGED AGENDA
REGULAR COUNCIL MEETING

3:00 p.m. To Proceed In Camera, Reconvene Regular Council Meeting 7:00 p.m.
SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE
80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS AT 9:00 P.M.


That the meeting be closed to the public in order to deal with agenda items under the Community Charter:


Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:


(c) labour relations or other employee relations;


(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;


(g) litigation or potential litigation affecting the municipality;


(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;


(j) information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under Section 21 of the Freedom of Information and Protection of Privacy Act;


(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public;


(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2); and,


 Community Charter Section 90(2):


(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

Minutes of the Special Council Meeting (Public Hearing) held in the Shaw Auditorium, 80 Commercial Street, Nanaimo, BC, on Thursday, 2023-MAY-18, at 7:00 p.m.

Minutes of the Special Council Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2023-MAY-31, at 7:02 p.m.

[Note:  A link to the 2023-JUN-07 Special Advisory Committee on Accessibility and Inclusiveness agenda is attached for information.]

That Council direct Staff to prepare a report on the feasibility of audio enhancement and closed captioning options to assist hearing impaired individuals at City facilities. 

[Note:  A link to the 2023-JUN-12 Governance and Priorities Committee agenda is attached for information.]

That Council replace the proposed priority actions from the Newcastle Neighbourhood Association as outlined in Attachment A of the report dated 2023-JUN-12, titled “Neighbourhood Association Engagement Event Summary and Priority Action Selection” with the following:

  1. Work with the Ministry of Transportation and Infrastructure to improve traffic safety on Stewart Avenue by undertaking a traffic calming study to lower speeds; fixing potholes; and adding push buttons to existing crosswalks at Dawes Street, Rosehill Street and Townsite Road.
  2. Improve personal and neighbourhood safety by establishing a city-resident Newcastle Recovery Action Committee; eliminating sheltering opportunities along the Millstone River; expanding Bike Patrol and Community Safety Officers to Newcastle; increasing patrols on vacant residences and businesses; implementing a Vacant Property bylaw; managing visible signs of decay like graffiti, overgrown bushes; providing economic development business recruitment support to replace business closures and strengthen business retention; and moving forward with a master plan for 250 Terminal.
  3. Promote the Newcastle neighbourhood by creating street banners specifically for Newcastle; installing heritage interpretation plaques and a welcome sign; and updating heritage walk brochures.

That Council endorse the priority actions identified by the neighbourhood associations to be added as an attachment to the draft Integrated Action Plan as outlined in Attachment A of the 2023-JUN-12 Staff report titled “Neighbourhood Association Engagement Event Summary and Priority Action Selection”. 

That Council receive the City of Nanaimo’s 2023 Housing Needs Report in accordance with Part 14 Division 22 of the Local Government Act

That Council direct Staff to proceed with community consultation for the proposed regulations for secondary suites and infill housing in existing neighbourhoods, as outlined in the report dated 2023-JUN-12, titled “Secondary Suite Regulations and Infill Housing in Existing Neighbourhoods”.  

That Council direct Staff to proceed with community consultation for the proposed amendments to the “City of Nanaimo Zoning Bylaw 2011 No. 4500”, and new parking variance criteria to create more family-friendly housing in Nanaimo as outlined in the 2023-JUN-12 Staff report titled “Family-Friendly Housing Regulation and Policy.” 

That Council direct Staff to proceed with community consultation for the proposed amendments to the “City Nanaimo Zoning Bylaw 2011 No. 4500” to create more adaptable housing in Nanaimo, as outlined in the 2023-JUN-12 Staff report titled “Adaptable Housing Regulation and Policy.” 

To be introduced by Sheila Gurrie, Director, Legislative Services.


Purpose:  To hear from the public on, and receive Council’s approval of, the 2022 Annual Municipal Report, as required by the Community Charter.


Recommendation:  That Council approve the 2022 Annual Municipal Report.

To be introduced by Laura Mercer, Director, Finance.


Purpose:  To advise Council that the City is preparing a grant application for $8.6 M in funding from the Disaster Mitigation and Adaptation Fund for the South Forks Dam Seismic Upgrade Project. 

To be introduced by Laura Mercer, Director, Finance.


Purpose:  To introduce “Nanaimo Operations Centre Phase One Borrowing Bylaw 2023 No. 7362”, for first, second and third readings.


Recommendation:  That:

  1. “Nanaimo Operations Centre Phase One Borrowing Bylaw 2023 No. 7362” (To authorize the borrowing of up to $48,500,000 for the construction of the Nanaimo Operations Centre and the required supporting facilities), pass first reading;
  2. “Nanaimo Operations Centre Phase One Borrowing Bylaw 2023 No. 7362” pass second reading; and,
  3. “Nanaimo Operations Centre Phase One Borrowing Bylaw 2023 No. 7362” pass third reading.

To be introduced by Sheila Gurrie, Director, Legislative Services.


Purpose:  To obtain Council approval to proceed with an Alternative Approval Process for the borrowing of up to $48,500,000 for the first phase of construction of the Nanaimo Operations Centre.


Recommendation:  That Council:

  1. determine the total number of electors of the area to which the approval process applies (the whole of the City of Nanaimo) to be 77,990;
  2. establish a deadline of 4:30 p.m. on Friday, 2023-NOV-03 for receiving elector responses for the Alternative Approval Process in relation to “Nanaimo Operations Centre Phase One Borrowing Bylaw 2023 No. 7362”; and,
  3. approve the Elector Response Form as attached to the Staff report dated 2023-JUN-19.

To be introduced by Sheila Gurrie, Director, Legislative Services.


Purpose:  To incorporate the recreation facility admission rates and other associated fees within the Fees and Charges Bylaw.


Recommendation:

  • That "Fees and Charges Amendment Bylaw 2023 No. 7336.05" (a bylaw to include the facility admission rates and other associated fees) pass first reading.
  • That "Fees and Charges Amendment Bylaw 2023 No. 7336.05" pass second reading.
  • That "Fees and Charges Amendment Bylaw 2023 No. 7336.05" pass third reading.

To be introduced by Dale Lindsay, General Manager, Development Services/Deputy CAO.


Purpose:  To provide Council with a summary of initiatives funded under Round One and Round Two of the Strengthening Communities’ Services Program.

To be introduced by Dale Lindsay, General Manager, Development Services/Deputy CAO.


Purpose:  To provide Council with a summary of the estimated costs of various structure types and City-owned properties that may be considered to provide basic shelter for up to 100 people experiencing homelessness.


Presentation:

  1. Christy Wood, Social Planner.

To be introduced by Dale Lindsay, General Manager, Development Services/Deputy CAO.


Purpose:  To present land use options for the Park Avenue Concept Plan - 933 Park Avenue (Draft - June 2023) for Council consideration, and to receive direction to proceed with Phase Two consultation.


Recommendation:  That Council receive the Draft Park Avenue Concept Plan - 933 Park Avenue (Draft - June 2023) and direct Staff to proceed with a Phase Two public review and input process.

To be introduced by Dale Lindsay, General Manager, Development Services/Deputy CAO.


Purpose:  To present for Council’s consideration a development permit application for an amendment to DP1161 to include retaining wall height variances at 4157 Verte Place.


Recommendation:  That Council issue Development Permit No. DP1304 for an amendment to DP1161 to allow an over-height retaining wall at 4157 Verte Place with the variances as outlined in the “Proposed Variances” section of the Staff Report dated 2023-JUN-19.

To be introduced by Dale Lindsay, General Manager, Development Services/Deputy CAO.


Purpose:  To present for Council’s consideration a development permit application to allow for the replacement of an existing boatshed at the Nanaimo Yacht Club at 400 Newcastle Avenue.


Recommendation:  That Council issue Development Permit No. DP1302 for the replacement of an existing boatshed at 400 Newcastle Avenue with a variance as outlined in the “Proposed Variance” section of the Staff Report dated 2023-JUN-19.

To be introduced by Dale Lindsay, General Manager, Development Services/Deputy CAO.


Purpose:  To present Council with an application to rezone 1224 Manzanita Place from Low Density Residential (R6) to Medium Density Residential (R8) with site-specific density, to facilitate a multi-family residential development.


Delegation:

  1. Toby Seward, Seward Developments Inc. 

Recommendation:  That:

  1. “Zoning Amendment Bylaw 2023 No. 4500.210” (to rezone 1224 Manzanita Place from Low Density Residential [R6] to Medium Density Residential [R8] with site-specific density) pass first reading;
  2. “Zoning Amendment Bylaw 2023 No. 4500.210” pass second reading; and,
  3. Council direct Staff to secure the conditions related to “Zoning Amendment Bylaw 2023 No. 4500.210” as outlined in the “Conditions of Rezoning” section of the Staff Report dated 2023-JUN-19 should Council support the bylaw at third reading.

To be introduced by Dale Lindsay, General Manager, Development Services/Deputy CAO.


Purpose:  To present Council with an application to rezone 355 Nicol Street with site-specific density and height provisions within the Community Service One (CS1) zone, to facilitate the development of a personal care facility.


Recommendation:  That:

  1. “Zoning Amendment Bylaw 2023 No. 4500.209” (to rezone 355 Nicol Street with site-specific density and height provisions within the Community Service One [CS1] zone) pass first reading;
  2. “Zoning Amendment Bylaw 2023 No. 4500.209” pass second reading; and,
  3. Council direct Staff to secure the conditions related to “Zoning Amendment Bylaw 2023 No. 4500.209” as outlined in the “Conditions of Rezoning” section of the Staff Report dated 2023-JUN-19 should Council support the bylaw at third reading.

To be introduced by Bill Corsan, Director, Corporate and Business Development.


Purpose:  To provide Council with background information on a request received from BC Housing to lease an unnamed laneway between 334 and 364 Haliburton Street to provide outdoor amenity space for the residents of 355 Nicol Street after the supportive housing project is constructed. Staff are seeking Council’s approval to remove the road dedication status for the unnamed laneway and to obtain Council’s approval in principle to the granting a 60-year lease for the resulting titled lot to BC Housing.


Recommendation:  That Council:

  1. Authorize the road closure of an unnamed laneway between 334 and 364 Haliburton Street;
  2. Give first reading to “Highway Closure and Dedication Removal Bylaw 2023 No. 7364” (a bylaw to provide for highway closure and dedication removal of an unnamed laneway between 334 and 364 Haliburton Street);
  3. Give second reading to “Highway Closure and Dedication Removal Bylaw 2023 No. 7364”;
  4. Direct Staff to proceed with public notice for the closure of the unnamed laneway between 334 and 364 Haliburton Street;
  5. Provide approval in principle to enter into a 60-year lease for the resulting titled lot between 334 and 364 Haliburton Street to BC Housing;
  6. Direct Staff to publish a Notice of Disposition for the lease upon adoption of Bylaw 2023 No. 7364; and,
  7. Direct Staff to return to a future Council meeting following the publication of a Notice of Disposition for formal approval of the Lease Agreement.

To be introduced by Bill Corsan, Director, Corporate and Business Development.


Purpose:  To obtain Council approval to amend the Tax Exemption Agreement for a proposed mixed-use building at 507 Milton Street.


Recommendation:  That Council approve the amended Revitalization Tax Exemption Agreement for a proposed 28-unit mixed-use development at 507 Milton Street, consisting of 25 residential units and 3 commercial rental units.

To be introduced by Bill Corsan, Director, Corporate and Business Development.


Purpose:  To obtain Council approval for a residential development at 77 Chapel Street to be included in the Downtown Revitalization Tax Exemption program.


Recommendation:  That Council approve the Revitalization Tax Exemption Agreement for a proposed 154-unit residential development at 77 Chapel Street.

13.

 

That "Zoning Amendment Bylaw 2022 No. 4500.204" (to rezone 444, 450, 500 Comox Road, 55 Mill Street, and 1 Terminal Avenue from Medium Density Residential [R8] and Gateway [DT12] to Comprehensive Development District Zone Seven [CD7] and to amend the CD7 zone with new zoning regulations, to facilitate a mixed-use development and subdivision) be adopted.

That "Land Use Contract Discharge Bylaw 2022 No. 7355" (to discharge an existing Land Use Contract from the property title of 500 Comox Road) be adopted.

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