MERGED AGENDA
REGULAR COUNCIL MEETING

Meeting #:
Date:	Monday, January 13, 2020
Time:	5:30 p.m. to Proceed "In Camera", Reconvene Open Meeting at 7:00 p.m.
Location:	SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE 80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS 9:00 P.M.

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1.

CALL TO ORDER:

2.

PROCEDURAL MOTION:

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

(b) personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity;

(c) labour relations or other employee relations;

(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;

(f) law enforcement, if the Council considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment;

(g) litigation or potential litigation affecting the municipality;

(h) an administrative tribunal hearing or potential administrative tribunal hearing affecting the municipality, other than a hearing to be conducted by the Council or a delegate of Council;

(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public;

(l) discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under Section 98 [annual municipal report]; and,

(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2); and,

 Community Charter Section 90(2):

(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

3.

INTRODUCTION OF LATE ITEMS:

4.

APPROVAL OF THE AGENDA:

5.

ADOPTION OF THE MINUTES:

a.

Minutes

Minutes of the Special Council Meeting (Public Hearing) held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2019-DEC-05, at 7:00 p.m.

b.

Minutes

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2019-DEC-16, at 4:00 p.m.

6.

MAYOR'S REPORT:

7.

PRESENTATIONS:

8.

CONSENT ITEMS:

a.

Correspondence

1.

Correspondence dated 2019-DEC-05:  The Office of the Ombudsperson - Quarterly Report: July 1 - September 30, 2019.

b.

Advisory Committee Minutes

1.

Minutes of the Special Finance and Audit Committee Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2019-NOV-13, at 9:00 a.m.

2.

Minutes of the Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Wednesday, 2019-NOV-20, at 8:30 a.m.

3.

Minutes of the Special Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Friday, 2019-NOV-22, at 9:00 a.m.

4.

Minutes of the Special Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2019-NOV-25, at 9:00 a.m.

5.

Minutes of the Special Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2019-DEC-02, at 1:00 p.m.

c.

Committee Recommendations

[Note:  A link to the Agenda for the 2019-DEC-18 Finance and Audit Committee Agenda is attached for information.]

1.

2020 Culture and Heritage Grant Recommendations

That the Finance & Audit Committee recommend that Council approve the 2020 Culture & Heritage Grant funding (Operating and Projects) recommendations of $350,092 as follows:

2020 Culture & Heritage Operating Grant Recommendations

Applicant Name	Recommend
A Capella Plus Choral Society	$3,250
Friends of Nanaimo Jazz Society	$4,500
Heart of the Island Chorus Society	$2,300
Hub City Cinema Society	$10,500
Island Bel Canto Singers	$1,500
Island Consort Society	$1,750
L’Association des francophones de Nanaimo	$21,000
Malaspina Choral Society	$3,500
Mid Island Metis Nation Association	$11,000
Nanaimo Chamber Orchestra	$4,512
Nanaimo Chinese Cultural Society	$3,350
Nanaimo Concert Band Society	$7,750
Nanaimo International Jazz Festival Association	$20,000
Nanaimo Tidesmen (BC Chapter of SPEBSQSA)	$2,375
Opera Nanaimo	$1,000
Pacific Coast Stage Company	$6,000
Pacific Institute of Bagpiping and Celtic Music	$3,250
Wordstorm Society of the Arts	$2,750
Crimson Coast Dance Society **	$23,200
Nanaimo Conservatory of Music **	$18,400
TheatreOne **	$42,450
Vancouver Island Symphony **	$89,244
Western Edge Theatre **	$13,850

** Recommended for continued three-year funding (2019 / 2020 / 2021)

2020 Culture & Heritage Project Grant Recommendations

Applicant Name	Project Name	Recommend
Brechin United Church – Mission and Outreach Team	Reconciliation Workshop – Building Bridges and Paddling Together	$800
Crimson Coast Dance Society	Leadership Development	$611
Crimson Coast Dance Society	Mixed Ability Dance Jams	$1,800
Crimson Coast Dance Society	Qwuyulush Nuwilum Xwa’alum Sumshàthut	$3,750
Federation of BC Writers	Youth & Elder Journaling Workshops at Salish Lelum	$500
Harbour City Jazz Society	JazzFest 2020	$2,250
Mid Island Community Band Society	MICoba “Massed Bands” Project	$500
Nanaimo Ballroom Dance Society	Island Fantasy ball	$5,363
Nanaimo Blues Society	Summertime Blues	$20,000
Nanaimo Sings! Choral Festival Society	Sing With Your Ears – A listening workshop for singers	$537
Pacific Institute of Bagpiping and Celtic Music Society	Pacific Gael Youth Band	$1,500
South End Community Association	South End Day	$4,750
Vancouver Island Danish Canadian Club	2020 Federation of Danish Associations in Canada (Conference & AGM)	$3,000
Vancouver Island Short Film Festival Society	Vancouver Island Short Film Festival	$6,200
Wordstorm Society of the Arts	Wordstorm Website Redesign	$1,100

 

2.

2020 Downtown Event Grant Recommendations

That the Finance & Audit Committee recommend that Council approve the 2020 Downtown Event Grant recommendations of $150,000 as follows:

Applicant Name	Event/Project Name	Recommend
A Capella Plus Choral Society	A Capella Plus Fall Concert	$473
B. Gallant Homes	B. Gingerbread Homes	$7,500
Friends of Heritage Society	Nanaimo Heritage Festival	$13,000
Friends of Nanaimo Jazz Society	Jazz Affair	$4,000
Greater Nanaimo Chamber of Commerce	Commercial Street Night Market	$24,750
Humanity in Community	Hub City Walls	$15,000
Malaspina Choral Society	50th Anniversary Gala	$2,000
Men’s Resource Centre	Hub City Soapbox Derby	$7,325
Nanaimo Artwalk Committee	Nanaimo Artwalk 2020	$2,700
Nanaimo Chapter Federation of Canadian Artists	Nanaimo Fine Art Show	$2,100
Nanaimo Craft Beer Society	Nanaimo Craft Beer Week	$3,500
Nanaimo Downtown Farmers Market Society	Nanaimo Downtown Farmers Market	$6,695
Nanaimo Dragon Boat Festival Society	Nanaimo Dragon Boat Festival	$10,000
Nanaimo International Jazz Festival Association	10-Day Concert Series and 3-Day Festival	$17,000
Nanaimo Pride Society	Nanaimo Pride 2020	$9,500
Old City Quarter Association	Christmas in the OCQ	$2,500
Old City Quarter Association	Halloween in the OCQ	$2,850
Old City Quarter Association	Hop Into Spring in the OCQ	$1,450
Old City Quarter Association	Sounds of Summer in the OCQ	$6,000
TheatreOne	Emerging Voices	$4,000
Vancouver Island Regional Library	Big Names, Little City – Canadian Author Reading Series	$806
Vancouver Island Regional Library	Vancouver Island Childrens’ Book Festival (BookFest)	$3,750
Volume Studio Ltd.	SHINE2020 Nanaimo	$2,656
Wordstorm Society of the Arts	Poetry SlamFest	$445

 

3.

Heritage Home Grant Application - 442 Milton Street

That Council approve a $1,624 Heritage Home Grant for window repair to the Leynard Residence located at 442 Milton Street.

4.

2020 Social Planning Grant Recommendations

That Council approve a total of $85,000 for the 2020 Social Planning Grant allocations as follows:

2020 Community Vitality Grants

Organization	Project	Amount
Take a Hike Youth at Risk Foundation	Nanaimo Take a Hike Program- Vehicle Purchase	$10,000
Spinal Cord Injury Organization of BC	Healthy Active Island Life with SCI	$5,000
Society for Equity, Inclusion and Advocacy (SEIA): Central Vancouver Island	Project Keep SEIA Housed	$10,000

2020 Social Response Grants

Organization	Project	Amount
Nanaimo Region John Howard Society	Circles of Support	$15,000
United Way Central and Northern Vancouver Island	Nanaimo Homeless Coalition Communications Strategy Implementation Project	$15,000
Literacy Central Vancouver Island	Word on the Street	$30,000

9.

DELEGATIONS:

10.

REPORTS:

a.

Opal Road Traffic Calming

To be introduced by Bill Sims, General Manager, Engineering and Public Works.

Purpose:  To update Council on the outcome of installing a partial road closure on Opal Road at Rock City Road for the purpose of reducing non-resident traffic on Opal Road. 

b.

Health and Housing Task Force Six-Month Update

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To provide an update on the activities of the first six months of the Health and Housing Task Force and outline actions for the next six months.

Presentation:

1.  Dena Kae Beno, Turner Strategies re:  Nanaimo's Systems/Asset Mapping and Social Impact Project

c.

Supervised Consumption Site Zoning Amendments

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To provide Council with proposed siting guidelines for Federally-approved Supervised Consumption Sites, and to present Council with options for amendments to “City of Nanaimo Zoning Bylaw 2011 No. 4500” in order to allow supervised consumption sites within the city of Nanaimo.

Presentation:

1. Lisa Bhopalsingh, Manager, Community Planning.

Recommendation:  That Council provide direction with respect to supervised consumption site zoning amendments.

1.

Add Delegation from the Old City Quarter Association

2.

Add Delegation from Dr. Paul Hasselback, Vancouver Island Health Authority

d.

Home Based Business Regulations

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To amend “City of Nanaimo Zoning Bylaw 2011 No. 4500” and “City of Nanaimo Sign Bylaw 1987 No. 2850” to update the regulations pertaining to home-based businesses.

Recommendation:  That:

1. “Zoning Amendment Bylaw 2020 No. 4500.149” (To amend the home-based business regulations) pass first reading;
2. “Zoning Amendment Bylaw 2020 No. 4500.149” pass second reading;
3. “Sign Amendment Bylaw 2020 No. 2850.22” (To amend sign regulations pertaining to home-based businesses) pass first reading;
4. “Sign Amendment Bylaw 2020 No. 2850.22” pass second reading; and,
5. “Sign Amendment Bylaw 2020 No. 2850.22” pass third reading.

e.

Rezoning Application No. RA422 - 200 Hansen Road

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present Council with an application to rezone the subject property at 200 Hansen Road from Low Density Residential (R6) and Residential Corridor (COR1) to Medium Density Residential (R8) to allow for a multi-family residential development.

Recommendation:  That:

1. “Zoning Amendment Bylaw 2020 No. 4500.172” (To rezone 200 Hansen Road from Low Density Residential [R6] and Residential Corridor [COR1] to Medium Density Residential [R8]) pass first reading;
2. “Zoning Amendment Bylaw 2020 No. 4500.172” pass second reading;
3. Council direct Staff to secure the vehicle turnaround covenant, blanket right-of-way, and residential units covenant should Council support the bylaw at third reading. 

f.

Development Permit Application No. DP1133 - 930 Terminal Avenue North

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present for Council’s consideration a development permit application for a proposed mixed-use building that will include multi-family residential units, live/work units, and commercial space.

Recommendation:  That Council issue Development Permit No. DP1133 at 930 Terminal Avenue North with the following variances to:

• reduce the watercourse setback for St. George Creek from 15m to 7.5m;
• increase the building height from 18.0m to 18.6m;
• reduce the front yard setback from 5.5m to 3.6m;
• reduce the required number of parking spaces from 56 to 54; and
• increase the maximum allowable percentage of small car spaces from 40% to 45%.

1.

Add Delegation from Joyce Troost, Joyce Reid Troost Architecture

g.

Development Variance Permit Application No. DVP392 - 3358 Stephenson Point Road

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present for Council’s consideration, a development variance permit application to allow an oversized accessory building at 3358 Stephenson Point Road.

It is requested that Council hear anyone wishing to speak regarding Development Variance Permit No. DVP392 - 3358 Stephenson Point Road.

Recommendation:  That Council issue Development Variance Permit No. DVP392 at 3358 Stephenson Point Road with the following variance:

• to increase the total gross floor area for accessory buildings on a lot from 90m² to 171.8m² to allow for the construction of an oversized accessory building at 3358 Stephenson Point Road.

h.

Development Variance Permit Application No. DVP396 - 4461 Wellington Road

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present for Council’s consideration, a development variance permit application to allow an over height fence and retaining wall at 4461 Wellington Road.

Delegation:

1. Mike Plavetic, MJP Homes Ltd.

It is requested that Council hear anyone wishing to speak regarding Development Variance Permit No. DVP396 - 4461 Wellington Road.

Recommendation:  That Council issue Development Variance Permit No. DVP396 at 4461 Wellington Road with the following variance:

• increase the maximum combined height for a fence and retaining wall within the rear and side yard setbacks from 2.4m to 3.51m.

i.

Development Variance Permit Application No. DVP397 - 3945 Biggs Road

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present for Council’s consideration, a development variance permit application to waive the frontage works and services requirements for the planned redevelopment of the Nanaimo Correctional Centre at 3945 Biggs Road.

It is requested that Council hear anyone wishing to speak regarding Development Variance Permit No. DVP397 - 3945 Biggs Road.

Recommendation:  That Council issue Development Variance Permit No. DVP397 at 3945 Biggs Road to vary “Building Bylaw 2016 No. 7224”, subject to the terms and conditions specified in Attachment A of the report.

j.

Development Variance Permit Application No. DVP399 - 3951 Jingle Pot Road

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present for Council’s consideration, a development variance permit application to reduce the minimum required rear yard setback to legalize the construction of an existing single residential dwelling at 3951 Jingle Pot Road.

It is requested that Council hear anyone wishing to speak regarding Development Variance Permit Application No. DVP399 - 3951 Jingle Pot Road.

Recommendation:  That Council issue Development Variance Permit No. DVP399 at 3951 Jingle Pot Road with the following variance:

• reduce the minimum rear yard setback requirement for the principle dwelling from 7.5m to 5.1m.

k.

Liquor Licence Application No. LA141 - 11 Cliff Street

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To inform Council that an application has been received to amend the existing liquor licence at 11 Cliff Street (Hub City Ales/Cliffside Brewing Company) to permit an outdoor patio and to extend the hours of service.

11.

BYLAWS:

a.

"Zoning Amendment Bylaw 2019 No. 4500.133"

That “Zoning Amendment Bylaw 2019 No. 4500.133” (To rezone Unit 9, 1599 Dufferin Crescent to allow “Cannabis Retail Store” as a site-specific use in the Hospital Urban Centre [CC5] Zone) be adopted.

b.

"Financial Plan Bylaw 2019 No. 7307"

That “Financial Plan Bylaw 2019 No. 7307” (To confirm and adopt the 2020 – 2024 Financial Plan) be adopted.

c.

Bylaw Status Sheet (For information)

12.

NOTICE OF MOTION:

13.

OTHER BUSINESS:

14.

QUESTION PERIOD:

15.

ADJOURNMENT: