AGENDA
SPECIAL COUNCIL MEETING

, 4:30 p.m. To Proceed In Camera, Reconvene Open Council Meeting 7:00 p.m.
Shaw Auditorium, Vancouver Island Conference Centre
80 Commercial Street, Nanaimo, BC

SCHEDULED RECESS AT 9:00 P.M.


That the meeting be closed to the public in order to deal with agenda items under the Community Charter:


Section 90(1) A part of a Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;
(b) personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity;
(c) labour relations or other employee relations;
(d) the security of property of the municipality;
(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;
(f) law enforcement, if the Council considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment;
(g) litigation or potential litigation affecting the municipality;
(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
(j) information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under Section 21 of the Freedom of Information and Protection of Privacy Act;
(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public;
(l) discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under Section 98 [annual municipal report];
(m) a matter that, under another enactment, is such that the public may be excluded from the meeting;
(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2); and,



Section 90(2) A part of a Council meeting must be closed to the public if the subject matter being considered relates to one or more of the following:



(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

Minutes of the Special Council Meeting (Public Hearing) held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Thursday, 2025-JUL-17 at 7:00 p.m.

To be introduced by Tim Doyle, Fire Chief. 


Purpose: To seek Council authorization to enter into an agreement with E-Comm 9-1-1 for the provision of 9-1-1 Call Answer Centre Services in 2025, on behalf of the City of Nanaimo as part of the Central Island 911 partnership (City of Nanaimo, Cowichan Valley Regional District, and the Regional District of Nanaimo).


Recommendation: That Council authorize the Mayor and Corporate Officer to sign an agreement with E-Comm for the provision of 9-1-1 Call Answer Centre Services in 2025, as City representatives of the CI911 partnership.

To be introduced by Sheila Gurrie, Director, Legislative Services.


Purpose: To report the results of the Alternative Approval Process for “Parks Dedication Amendment Bylaw 2025 No. 2255.01” – a bylaw to remove dedication as public park from a portion of “Elaine Hamilton Park”.

To be introduced by Sheila Gurrie, Director, Legislative Services.


Purpose: To bring forward a Media Accreditation Policy that sets the criteria and process for accredited media to use electronic devices during a Council or Council established Committee meeting for journalistic purposes.


Recommendation: That Council endorse the Media Accreditation Council Policy COU-248 as attached to the 2025-JUL-28 Staff Report titled “Media Accreditation Policy”.

To be introduced by Sheila Gurrie, Director, Legislative Services.


Purpose: To provide Council with a status update on resolutions made by Council from 2024-JAN-15 to 2025-MAY-05.

To be introduced by Laura Mercer, General Manager, Corporate Services.


Purpose: To present the Permissive Tax Exemption applications received for the 2026 taxation year for consideration by Council.


Recommendation: That Council award permissive tax exemptions for the 2026 taxation year to the Central Vancouver Island Multicultural Society for units 103, 205, and 404 at 235 Bastion Street and unit 201-155 Skinner Street.

[Note:  Deferred from the 2025-JUL-16 Finance and Audit Committee Meeting.]


To be introduced by Laura Mercer, General Manager, Corporate Services.


Purpose:  To provide Council with information on potential projects for the Strategic Priorities Fund Capital Infrastructure Stream and obtain a Council resolution supporting an application under this program stream.


Recommendation:  That Council direct Staff to apply to the Strategic Priorities Fund Capital Infrastructure Stream for funding for Commercial Street Phase 3 and that Council commits to Staff providing overall grant management and support any cost overruns.

[Note:  Deferred from the 2025-JUL-16 Finance and Audit Committee Meeting.]


To be introduced by Laura Mercer, General Manager, Corporate Services.


Purpose:  To present the ‘Other Grant’ applications received for the first program intake deadline of 2025-MAY-15 for consideration by Council.


Recommendation:  That Council approve a total of $4,994 in accordance with the Security Checks and Other Grants Policy, and that the grant allocations be as follows: 

  1. Nanaimo Disability Resource Centre - $1,417.66
  2. Nanaimo Equestrian Association - $1,788.17
  3. Together Against Poverty Society - $1,788.17

To be introduced by Jeremy Holm, Director, Planning and Development.


Purpose: To present for Council’s consideration a development permit application for a personal care facility at 3425 Uplands Drive.


Recommendation: That Council issue Development Permit No. DP1360 for a personal care facility development at 3425 Uplands Drive with a variance as outlined in the “Proposed Variance” section of the Staff Report titled "Development Permit Application No. DP1360 - 3425 Uplands Drive" dated 2025-JUL-28.

To be introduced by Laura Mercer, General Manager, Corporate Services.


Purpose: To seek Council’s approval for a Licence of Use Agreement for the siting of two-15.7-meter-tall, TELUS owned, streetlight/antenna poles, to be located on City right-of-way located on the east side of Shepherd Avenue and west of 601/609 Bruce Avenue.


Recommendation: That Council:

  1. Approve the Licence of Use Agreement for two TELUS-owned 15.7m telecommunications streetlight/antenna poles to be located on City right-of-way on the east side of Shepherd Avenue and west of 601/609 Bruce Avenue; and
  2. Direct the Mayor and Corporate Officer to execute the Licence of Use Agreement.

To be introduced by Jeremy Holm, Director, Planning and Development.


Purpose: To present Council with information regarding a request from Telus Communications Inc. for land use concurrence for two proposed telecommunications streetlight/antenna poles along Shepherd Avenue, within the City right-of-way.


Recommendation: That Council direct Staff to provide a letter of concurrence to Innovation, Science, and Economic Development Canada in response to two proposed 15.7m telecommunications streetlight/antenna poles along Shepherd Avenue, within the City right-of-way.

To be introduced by Jeremy Holm, Director, Planning and Development.


Purpose: To present to Council a Housing Target Progress Report for the reporting period 2024-JUL-01 to 2025-JUN-30.


Presentation:

  1. Lisa Brinkman, Manager, Community Planning, and Lainya Rowett, Manager, Current Planning.

Recommendation: That Council receive the Housing Target Progress Report for the reporting period 2024-JUL-01 to 2025-JUN-30 in accordance with Ministerial Order M203-2024.

To be introduced by Jeremy Holm, Director, Planning and Development.


Purpose: To present for Council consideration amendments to the City of Nanaimo “Officer Designation and Delegation of Authority Bylaw, 2022 No. 7353” (Delegation Bylaw) to update delegated approval authority for development permits and to add delegated approval authority for development variance permits, and to bring forward a Council Policy for the consideration of variances.


Recommendation: That:

  1. “Officer Designation and Delegation of Authority Amendment Bylaw 2025 No. 7353.04” (a bylaw to update delegated approval authority for development permits and to add delegated approval authority for development variance permits) pass first reading;
  2. “Officer Designation and Delegation of Authority Amendment Bylaw 2025 No. 7353.04” pass second reading;
  3. “Officer Designation and Delegation of Authority Amendment Bylaw 2025 No. 7353.04” pass third reading; and,
  4. Direct Staff to bring forward draft Council Policy COU-246 – Consideration of Variances Policy for consideration of endorsement concurrent with adoption of “Officer Designation and Delegation of Authority Amendment Bylaw 2025 No. 7353.04”.

10.

 

That "Parks Dedication Amendment Bylaw 2025 No. 2255.01" be adopted.

That “Zoning Amendment Bylaw 2014 No. 4500.055" be adopted.

That "Zoning Amendment Bylaw 2025 No. 4500.241" be adopted.

That “Traffic and Highways Regulation Amendment Bylaw 2025 No. 5000.049” be adopted.

That "Home Energy Retrofit Financing [1510 Cranberry Avenue] Local Area Service Establishment Bylaw 2025 No. 7399" be adopted.

That "Home Energy Retrofit Financing [123 Kamp Place] Local Area Service Establishment Bylaw 2025 No. 7400" be adopted.

That "Home Energy Retrofit Financing [2896 105 Street] Local Area Service Establishment Bylaw 2025 No. 7401" be adopted.

That "Home Energy Retrofit Financing [688 Nicol Street] Local Area Service Establishment Bylaw 2025 No. 7402" be adopted.

That "Home Energy Retrofit Financing [101 - 5918 Kaden Place] Local Area Service Establishment Bylaw 2025 No. 7403" be adopted.

That "Home Energy Retrofit Financing [5384 Catalina Drive] Local Area Service Establishment Bylaw 2025 No. 7404" be adopted.

That "Home Energy Retrofit Financing [190 Heritage Drive] Local Area Service Establishment Bylaw 2025 No. 7405" be adopted.

That "Home Energy Retrofit Financing [4542 Woodwinds Drive] Local Area Service Establishment Bylaw 2025 No. 7407" be adopted.

That "Home Energy Retrofit Financing [32 Cilaire Drive] Local Area Service Establishment Bylaw 2025 No. 7408" be adopted.

That "Home Energy Retrofit Financing [4015 Uplands Drive] Local Area Service Establishment Bylaw 2025 No. 7409" be adopted.

That "Home Energy Retrofit Financing [1613 Blackstone Place] Local Area Service Establishment Bylaw 2025 No. 7410" be adopted.

That "Home Energy Retrofit Financing [146 Emery Way] Local Area Service Establishment Bylaw 2025 No. 7411" be adopted.

That "Home Energy Retrofit Financing [621 Victoria Road] Local Area Service Establishment Bylaw 2025 No. 7412" be adopted.

That "Home Energy Retrofit Financing [57 Cutlass Lookout] Local Area Service Establishment Bylaw 2025 No. 7413" be adopted.

That "Home Energy Retrofit Financing [448 Seventh Street] Local Area Service Establishment Bylaw 2025 No. 7414" be adopted.

That "Home Energy Retrofit Financing [645 Haliburton Street] Local Area Service Establishment Bylaw 2025 No. 7415" be adopted.

That "Home Energy Retrofit Financing [5309 Williamson Road] Local Area Service Establishment Bylaw 2025 No. 7417" be adopted.

That "Home Energy Retrofit Financing [437 Kennedy Street] Local Area Service Establishment Bylaw 2025 No. 7418" be adopted.

That "Home Energy Retrofit Financing [1 - 2465 Oriole Drive] Local Area Service Establishment Bylaw 2025 No. 7419" be adopted.

That "Home Energy Retrofit Financing [6217 Icarus Drive] Local Area Service Establishment Bylaw 2025 No. 7421" be adopted.

That "Home Energy Retrofit Financing [1674 White Blossom Way] Local Area Service Establishment Bylaw 2025 No. 7422" be adopted.

That "Home Energy Retrofit Financing [3200 Greystone Place] Local Area Service Establishment Bylaw 2025 No. 7423" be adopted.

That "Home Energy Retrofit Financing [2554 Cosgrove Crescent] Local Area Service Establishment Bylaw 2025 No. 7424" be adopted.

At the 2025-JUL-21 Regular Council Meeting, Councillor Hemmens advised that she would be bringing the following motion for consideration:


"That Council direct Staff to investigate and report to Council on the viability of establishing additional cleaning services for the South End of Nanaimo, covering all sidewalks and boulevards on both sides of the street in the areas adjacent to all current and future social services buildings, specifically but not limited to 702 Nicol Street, 355 Nicol Street, Esplanade by the Salvation Army, 100 block of Haliburton Street, Victoria Road north of Selby Street, the 100 block of Finlayson Street, as well as Nob Hill Park, Deverill Square Park, and Knowles Park until March 31, 2026, effective immediately."

At the 2025-JUL-21 Regular Council Meeting, Councillor Hemmens advised that she would be bringing the following motion for consideration:


"That the Mayor write a letter to the new Minister of Housing and Municipal Affairs to reiterate Council’s strong desire to see that BC Housing contemplate sober housing for those who qualify for supportive housing and who are in recovery, and that BC Housing consider the sober housing model for the upcoming project at 250 Terminal Avenue."

Councillor Thorpe has requested that Council consider the following motion during the 2025-JUL-28 Council Meeting:

"That Council formally request Island Health to close the supervised drug consumption site at 250 Albert Street, and put future efforts toward drug free treatment facilities."

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