AGENDA
REGULAR COUNCIL MEETING

Monday, February 24, 2020

4:30 P.M. (To Proceed In Camera) 7:00 P.M. (Regular Open Meeting)

SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE

80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS AT 9:00 P.M.

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1.

CALL TO ORDER:

2.

PROCEDURAL MOTION:

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;

(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2); and,

Community Charter Section 90(2):

(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

3.

INTRODUCTION OF LATE ITEMS:

4.

APPROVAL OF THE AGENDA:

5.

ADOPTION OF THE MINUTES:

a.

Minutes

Minutes of the Special Council Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Monday, 2020-JAN-20, at 11:00 a.m.

b.

Minutes

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2020-FEB-03, at 4:00 p.m.

6.

MAYOR'S REPORT:

7.

PRESENTATIONS:

8.

CONSENT ITEMS:

a.

Committee Minutes

1.

Minutes of the Special Governance and Priorities Committee Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Monday, 2020-JAN-20, at 12:30 p.m.

2.

Minutes of the Design Advisory Panel Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Thursday, 2020-JAN-23, at 5:00 p.m.

3.

Minutes of the Governance and Priorities Committee Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on 2020-JAN-27, at 9:00 a.m.

b.

Committee Recommendation Governance and Priorities Committee Meeting 2020-FEB-10

[Note:  A link to the 2020-FEB-10 Governance and Priorities Committee Meeting Agenda is attached for information.]

1.

2019 - 2022 Strategic Plan Amendments

That Council revise the 2019-2022 Strategic Plan with the following amendments:

1. Reword Key Focus Area 2 to read: “Ensure our community and transportation planning are multi-modal designed to encourage active and public transportation”
2. Reword the action item regarding public transit to read: “Work with the Regional District of Nanaimo to increase the efficiency and effectiveness of public transit services in the City”
3. Add “innovative” and remove “within our risk framework” under Key Focus Area 3
4. Add “as well as the health and safety of those in our community” under Key Focus Area 4
5. Add the following bullet as an action item: “Undertake a review of civic facilities to prioritize and plan for necessary upgrades, expansion and/or replacement”
6. Add “safe” under Council Priority
7. Reword Key Focus Area 6 to read: “Proactively address social disorder issues and advocate for support to ensure our community is a safe place for all people to live, work, play, create and learn”
8. Add “connected” under Key Focus Area 7
9. Add the following bullet as an action item: “Work with the RCMP, Bylaw Services, community and neighbourhood block watch programs to reduce social disorder issues”
10. Add the following bullet as an action item: “Support the work and implement the recommendations of the Health and Housing Task Force to address the health and housing crisis in our community”
11. Add the following bullet as an action item: “Implement improvements in the downtown core to increase pride of place, stimulate the economy and address public safety concerns”

c.

Committee Recommendations Finance and Audit Committee Meeting 2020-FEB-19

[Note:  A link to the 2020-FEB-19 Finance and Audit Committee Meeting Agenda is attached for information.]

1.

Community Program Development Grant - Nanaimo Science and Sustainability Society (NS3)

That Council approve the request from the Nanaimo Science and Sustainability Society (NS3) for a Community Program Development Grant in the amount of $3,000 to assist in funding a Science in the Park summer program for children and families. 

2.

Next Phase for Nanaimo Art Gallery Development and Implementation

That Council:

1. direct Staff to work with the Nanaimo Art Gallery on moving forward with the next phase of the Nanaimo Art Gallery development process and return with options that may include an updated co-management agreement; and,
2. direct Staff to include funding options that address the next phase of Art Gallery Development and Operations for Council’s consideration in the 2021-2025 budget deliberations.

3.

Rotary Centennial Garden Project Update

That Council approve adding $186,120 to the 2020 budget for the Rotary Centennial Garden Project at Maffeo Sutton Park to be funded by the Strategic Infrastructure Reserve. 

4.

Closed Circuit Television Camera Van

That Council approve increasing the budget for the Closed Circuit Television Video Equipment and Camera Van by $214,458, funded from the Sewer Reserve.

5.

Funding for Overdose Emergency Response Conference

That Council direct Staff to dispense $200,000 received from the Ministry of Mental Health and Addictions to the British Columbia Patient Safety & Quality Council for the purpose of hosting a provincial Overdose Emergency Response Centre Conference in Nanaimo in 2020.

6.

British Columbia Poverty Reduction Grant Application

That Council adopt the following resolution:

“That the City of Nanaimo supports the Regional District of Nanaimo as the primary applicant to the UBCM Poverty Reduction Planning and Action grant program for a Social Needs Assessment and Strategy and supports the Regional District of Nanaimo to receive and manage the grant funding on its behalf”.

7.

Sponsorship Policy and Program Development

That Council take a two (2) phased approach to creating a sponsorship policy and strategic plan as follows:

• Phase 1 – Issue a Request For Proposals to:

- Conduct a feasibility study/inventory asset valuation

- Develop or update sponsorship/advertising/naming policy

- Develop sponsorship strategic plan

• Phase 2 – Implement sponsorship program

8.

CleanBC Better Homes Rebate Program

That Council:

1. Direct Staff to coordinate with the Province of BC and participate in the CleanBC Better Homes Rebate Program; and,
2. Direct Staff to add $100,000 to the 2020-2024 Financial Plan for the participation in the Province of BC CleanBC Better Homes Rebate Program with funding coming from the Emissions Reduction Reserve Fund.

9.

DELEGATIONS:

10.

REPORTS:

a.

Presentation:  2019 Capital Projects & Development Review

To be introduced by Bill Sims, General Manager, Engineering and Public Works, and Jeremy Holm, Director, Development Approvals.

b.

State of the Nanaimo Economy

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To provide Council with the State of the Nanaimo Economy Annual Report.

Presentation:

1. Bill Corsan, Director, Community Development, and Jeremy Holm, Director, Development Approvals.

c.

2019 - 2023 Financial Plan Amendment Bylaw

To be introduced by Laura Mercer, Acting General Manager, Corporate Services.

Purpose:  To introduce “Financial Plan Amendment Bylaw 2020 No. 7279.02” for first, second and third readings, for changes that have occurred since the bylaw was last amended on 2019-MAY-06.

Recommendation:

1. That “Financial Plan Amendment Bylaw 2020 No. 7279.02” (To amend the 2019 – 2023 Financial Plan), pass first reading;
2. That “Financial Plan Amendment Bylaw 2020 No. 7279.02” pass second reading; and
3. That “Financial Plan Amendment Bylaw 2020 No. 7279.02” pass third reading.

d.

"Southern Community Transit Service Area Amendment Bylaw No. 1230.06, 2020"

To be introduced by Sheila Gurrie, Director, Legislative Services.

Purpose:  To obtain Council’s consent for the adoption of the “Southern Community Transit Service Area Amendment Bylaw No. 1230.06, 2020”.

Recommendation:  That Council consent to the adoption of the “Southern Community Transit Service Area Amendment Bylaw No. 1230.06, 2020” and further, that the Regional District of Nanaimo be notified accordingly.

e.

Coordinated Strategic Policy Review (2020 - 2021) Status Update

To be introduced by Dale Lindsay, General Manager, Development Services.

[Note:  Link to Governance Priority Committee Agenda 2020-FEB-24 attached for presentation.]

Purpose:  To provide Council with the Terms of Reference (TOR) for the overall Coordinated Strategic Policy Review (2020-2021) process and an update on the Review’s progress to date.

Recommendation:  That Council receive the report titled “Coordinated Strategic Policy Review (2020-2021) Status Update” dated 2020-FEB-24, and adopt the attached Coordinated Strategic Policy Review (2020-2021) Terms of Reference.

f.

Development Permit Application No. DP1134 - 633 Milton Street

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present for Council’s consideration, a development permit application for a 3-unit multi-family residential development.

Recommendation:  That Council issue Development Permit No. DP1134 at 633 Milton Street with the following variances to:

• increase the building height from 7.75m to 8.15m;
• reduce the front yard setback from 8.5m to 4.3m; and
• reduce the required number of parking spaces from 4 to 3.

g.

Liquor Licence Application No. LA141 -11 Cliff Street

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present Council with an application to amend an existing liquor licence application at 11 Cliff Street.

Delegations:

1. Jack Euback, Cliffside Brewing
2. Vic Sweett

Recommendation:  That Council recommend the Liquor Cannabis and Regulation Branch approve the application for 11 Cliff Street (Hub City Ales) to amend the liquor licence to:

1. permit the hours of operation to be 9 a.m. to 1:00 a.m. seven days per week; and
2. permit an outdoor patio

11.

BYLAWS:

a.

"Zoning Amendment Bylaw 2019 No. 4500.148"

That “Zoning Amendment Bylaw 2019 No. 4500.148” (To rezone 751 Haliburton Street to allow “office” as a site-specific use in the Local Service Centre [CC1] zone) be adopted.

b.

"Zoning Amendment Bylaw 2019 No. 4500.170"

That “Zoning Amendment Bylaw 2019 No. 4500.170” (To rezone 4771 Hammond Bay Road from Single Dwelling Residential [R1] to Low Density Residential [R6]) be adopted.

c.

Bylaw Status Sheet (For Information)

12.

NOTICE OF MOTION:

13.

OTHER BUSINESS:

a.

Correspondence dated 2020-JAN-31 from the City of Langley re:  Modernizing the Motor Vehicle Act

14.

QUESTION PERIOD:

15.

ADJOURNMENT: