MERGED AGENDA 

REGULAR COUNCIL MEETING

Meeting #:
Date:
Time:
5:00 p.m. to proceed "In Camera", Open Meeting to reconvene at 7:00 p.m.
Location:
SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE
80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS 9:00 P.M.


That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

(c) labour relations or other employee relations;

(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;

(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2); and,

Section 90(2):

(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

Minutes of the Regular Council meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC on Monday, 2019-MAR-18, at 5:30 p.m.

[Note: Agenda from the 2019-MAR-25 Regular Committee of the Whole Meeting is attached for reference.]

That Council:

  1. approve the Rotary Centennial Garden for Maffeo Sutton Park as presented and that the garden be funded by the Rotarians;
  2. amend the 2019 – 2023 Financial Plan to add the Centennial Garden project to 2019 for the $200,000, fully funded by private contribution; and,
  3. direct Staff to project manage the construction of Centennial Garden in coordination with the Rotarians for opening by 2020-MAY-01.

That Council award an Other Grant to the Nanaimo Volunteer & Information Centre Society (OG‑01) in the amount of $1,551.46 to cover the cost of the rental of Beban Park Auditorium on 2019-APR-11 for their 2019 Volunteer Appreciation Luncheon and that Council continue to cover this annual cost for the duration of this Council’s term.

That Council approve the provision of additional funding from the Overdose Emergency Response Centre for Nanaimo’s Community Action Team to support Indigenous community members.

That Council continue to receive funding from Employment and Social Development Canada under the New Horizons for Seniors program to continue existing Seniors Connect projects until 2019-DEC-31.

That Council direct Staff to utilize a 10 year term of occupancy, with the option to renew for 10 additional years at the City’s discretion, as the standard for future co-management and lease agreements related to City-owned cultural facilities such as the Port Theatre, Nanaimo Museum, Vancouver Island Military Museum, Nanaimo Art Gallery, and Harbour City Theatre buildings.

That Council approve the request from the Dover Bay Secondary Girls Basketball team for a Travel Assistance Grant in the amount of $600 for twelve (12) players to attend the Grade 9 Girls Basketball Provincial Championships held from 2019-FEB-28 through 2019-MAR-02 in Port Moody, BC.

That Council approve the request from the Vancouver Island Special Needs Hockey Association for a Travel Assistance Grant in the amount of $2,000 for twenty (20) players to attend the Southern California Special Needs Hockey Festival to be held from 2019-APR-26 through 2019-APR-28 in Valencia, California.

That Council approve a change in the process for approving Travel Assistance Grants by:

  • authorizing Staff to approve Travel Assistance Grants as per the criteria; and,
  • directing Staff to provide a report to the Finance and Audit Committee with bi-annual updates on the distribution of funds.

That Council:

  • support the Nanaimo Clippers Junior A Hockey Club bid to host the Royal Bank Cup National Junior A Hockey Championship in 2021; and,
  • if the bid is successful, commit up to $30,000 in the 2021 budget for the event.

[Note:  Agenda from the 2019-MAR-25 Governance and Priorities Committee Meeting attached for reference.]

  1. That Council direct Staff to remove “Articulate the full range of community goals and identify and link the City’s program outcomes to these.” listed in the Core Services Review recommendations updates spreadsheet.  
  2. That Council direct Staff to remove “Conduct operational reviews of each Municipal program, beginning with those that were not in scope of the Core Services Review, with a target of conducting one or two of such reviews each year.” listed in the Core Services Review recommendations updates spreadsheet.
  3. That Council direct Staff to remove “Prepare an implementation plan to introduce multi-year budgeting, leading to four-year budgeting that coincides with the terms of councils.” listed in the Core Services Review recommendations updates spreadsheet.
  4. That Council direct Staff to remove “Consolidate Police Support Services building maintenance staff with the facility maintenance unit.” listed in the Core Services Review recommendations updates spreadsheet.  
  5. That Council direct Staff to remove “Review the Nanaimo Economic Development Corporation (NEDC) grant in the context of an updated strategic plan for the City and for NEDC, and in relation to comparable municipalities.” listed in the Core Services Review recommendations updates spreadsheet.  
  6. That Council direct Staff to remove “Through Rationalizing Service Levels:  Consider closing Beban pool for 3 months in summer instead of one month to reduce costs.” listed in the Core Services Review recommendations updates spreadsheet.
  7. That Council direct Staff to remove “Through Consolidating Space Requirements:  Prepare a Facilities Master Plan” listed in the Core Services Review recommendations updates spreadsheet.  
  8. That Council direct Staff to remove “Through Consolidating Space Requirements:  Sell 89 Prideaux and relocate to the Public Works offices when they are rebuilt.” listed in the Core Services Review recommendations updates spreadsheet.
  9. That Council direct Staff to remove “Through Rationalizing Service Levels:  Close the Departure Bay Activity Centre to avoid capital expenditure of $2.1 million and accommodate users elsewhere.” listed in the Core Services Review recommendations updates spreadsheet.  
  10. That Council direct Staff to remove “Through Operational Improvements focused on Purchasing and Contract Administration:  Foster increased usage of Purchasing Cards (PCards) and automate replenishment orders.” listed in the Core Services Review recommendations updates spreadsheet.

[Note:  Staff would like to include the total amount in the wording of this resolution for clarity.]

That Council approve adding $37,000 to the 2019 budget for a LED numeric score clock for the Nanaimo Aquatic Centre, to be funded from the Facility Development Reserve and a $5,000 private contribution from the Nanaimo Riptides Swim Club.

To be introduced by Sheila Gurrie, City Clerk.

Purpose:  To obtain Council’s consent for the adoption of a Regional District of Nanaimo bylaw.

Recommendation:  That Council consent to the adoption of “Regional District of Nanaimo Regional Parks and Trails Service Area Amendment Bylaw No. 1231.06, 2019” and further, that the Regional District of Nanaimo be notified accordingly.

To be introduced by Laura Mercer, Acting Director, Financial Services.

Purpose:  To introduce “Regional Parks and Trails Parcel Tax Bylaw 2019 No. 7285” and “Parcel Tax Roll Preparation Bylaw 2019 No. 7284” for first, second and third reading.

Recommendation:

  1. That “Regional Parks and Trails Parcel Tax Bylaw 2019 No. 7285” (To provide authorization to collect a parcel tax) pass first reading;
  2. That “Regional Parks and Trails Parcel Tax Bylaw 2019 No. 7285” pass second reading;
  3. That “Regional Parks and Trails Parcel Tax Bylaw 2019 No. 7285” pass third reading;
  4. That “Parcel Tax Roll Preparation Bylaw 2019 No. 7284” (To allow preparation of the Parcel Tax Roll related to the Regional District of Nanaimo Parcel Tax for Regional Parks and Trails) pass first reading;
  5. That “Parcel Tax Roll Preparation Bylaw 2019 No. 7284” pass second reading; and,
  6. That “Parcel Tax Roll Preparation Bylaw 2019 No. 7284” pass third reading.

To be introduced by Bill Sims, Director, Engineering and Public Works.

Purpose:  To seek Council direction to participate in the Mid-Island Electric Vehicle Network Project and associated CleanBC Communities Fund Application with the Regional District of Nanaimo.

Recommendation:  That Council direct Staff to:

  1. participate in the Mid-Island Electric Vehicle Network Project and associated CleanBC Communities Fund Application with the Regional District of Nanaimo (RDN) as the lead applicant;
  2. allocate up to $24,000 from within the 2019-2023 Financial Plan for the installation of four public electric vehicle charging stations at City-owned sites within the community;
  3. amend the 2019-2023 Financial Plan to add the charging stations project to 2019 for $80,000 including private (grant) contributions and City share, and,
  4. collaborate with RDN Staff to select specific locations within the area that optimize coverage.

To be introduced by Bill Sims, Director, Engineering and Public Works.

Purpose:  To seek Council's approval to increase the Emergency Pump Station budget by $755,000.

Recommendation:  That Council approve increasing the Emergency Pump Station budget by $755,000 from $3,131,086 to $3,886,086 with the funding coming from the Water Reserve Fund.

To be introduced by Dale Lindsay, Director, Community Development.

Purpose:  To provide an update on the process for Nanaimo to be recognized as an Age-Friendly British Columbia (AFBC) community and the associated development of an age-friendly City plan.

Delegation:

1.  Nanaimo Seniors Task Force to provide a presentation regarding Age Friendly City and BC recognition and the role of the Nanaimo Seniors Task Force.

Recommendation:  That the report titled “Age-Friendly BC Community Recognition Update” dated 2019-APR-01 be received for information.

To be introduced by Dale Lindsay, Director, Community Development.

Purpose:  To obtain Council approval to retain the Official Community Plan’s existing Regional Context Statement regarding the Regional District of Nanaimo’s Regional Growth Strategy.

Recommendation:  That Council:

  1. retain the existing Regional Context Statement in the Official Community Plan; and
  2. direct Staff to provide the existing Regional Context Statement to the Regional District of Nanaimo Board for its continued acceptance and advise that it will be updated through the scheduled 2019 Official Community Plan review.

To be introduced by Dale Lindsay, Director, Community Development.

Purpose:  To present for Council’s consideration, a development permit application to allow for the construction and servicing of a cabin within the watercourse setback.

Delegation:

1. Alfredo Tura, owner, to speak in support of Development Permit No. DP1121 - 25 Spyglass Lookout.

Recommendation:  That Council issue Development Permit No. DP1121 at 25 Spyglass Lookout with the following variances:

  • reduce the watercourse setback measured from the natural boundary of the sea from 15m to 6.4m for the proposed cabin;
  • reduce the watercourse setback as measured from the natural boundary of the sea from 15m to 0m for services to accommodate the cabin; and,
  • reduce the required number of off-street parking spaces for the property from 2 to 0 parking spaces. 

To be introduced by Dale Lindsay, Director, Community Development.

Purpose:  To present for Council’s consideration, a development variance permit application to allow an over-height front and side yard fence on the property located at 411 Dunsmuir Street.

It is requested that Council hear anyone wishing to speak with respect to Development Variance Permit Application No. DVP380 - 411 Dunsmuir Street.

Recommendation:  That Council issue Development Variance Permit No. DVP380 at 411 Dunsmuir Street  with the following variances:

  • increase the maximum allowable fence height from 1.2m to 1.8m in the front yard setback along Wesley Street; and
  • increase the maximum allowable side yard fence from 1.8m to 2.9m within the south side yard setback.

To be introduced by Dale Lindsay, Director, Community Development.

Purpose:  To present for Council’s consideration, a development variance permit application to allow an over-height front yard fence on the property located at 424 Wesley Street.

It is requested that Council hear anyone wishing to speak with respect to Development Variance Permit Application No. DVP362 - 424 Wesley Street.

Recommendation:  That Council issue Development Variance Permit No. DVP362 at 424 Wesley Street with the following variance:

  • increase the maximum allowable fence height from 1.2m to 1.83m in the front yard setback along Wesley Street.

To be introduced by Dale Lindsay, Director, Community Development.

Purpose:  To present for Council’s consideration, a development variance permit application to allow a heat pump to be located to the side of the single residential dwelling at 240 Twiggly Wiggly Road.

It is requested that Council hear anyone wishing to speak with respect to Development Variance Permit Application No. DVP379 - 240 Twiggly Wiggly Road.

Recommendation:  That Council issue Development Variance Permit No. DVP379 at 240 Twiggly Wiggly Road with the following variance:

  • allow a heat pump to be located to the side of the principal building.

To be introduced by Dale Lindsay, Director, Community Development.

Purpose:  To inform Council of a liquor licence application to permit a lounge endorsement for a proposed brewery manufacturing business to be located at 11 Cliff Street prior to proceeding with the public input process.

Recommendation:  That the report titled “Liquor Licence Application No. LA135 – 11 Cliff Street”, dated 2019-APR-01, be received for information.

To be introduced by Dale Lindsay, Director, Community Development.

Purpose:  To present Council with an application to amend the existing zoning of the property located at 25 Front Street to allow “Cannabis Retail Store” as a site-specific use in the Gateway (DT5) Zone.

Recommendation:  

  1. That “Zoning Amendment Bylaw 2019 No. 4500.141” (To rezone 25 Front Street to allow “Cannabis Retail Store” as a site-specific use in the Chapel Front [DT5] Zone) pass first reading;
  2. That “Zoning Amendment Bylaw 2019 No. 4500.141” pass second reading; and
  3. That Council direct Staff to secure the amenity contribution and BC Liquor and Cannabis Regulation Branch approval prior to adoption of the bylaw, should Council support the bylaw at third reading.

To be introduced by Dale Lindsay, Director, Community Development.

Purpose:  To present Council with an application to amend the existing zoning of the property located at 3923 Victoria Avenue to allow “Cannabis Retail Store” as a site-specific use in the Neighbourhood Centre (CC2) Zone.

Recommendation:

  1. That “Zoning Amendment Bylaw 2019 No. 4500.138” (To rezone 3923 Victoria Avenue to allow “Cannabis Retail Store” as a site-specific use in the Neighbourhood Centre [CC2] Zone) pass first reading;
  2. That “Zoning Amendment Bylaw 2019 No. 4500.138” pass second reading; and,
  3. That Council direct Staff to secure the amenity contribution and BC Liquor and Cannabis Regulation Branch approval prior to adoption of the Bylaw, should Council support the bylaw at third reading.

To be introduced by Dale Lindsay, Director, Community Development.

Purpose:  To present Council with an application to amend the existing zoning of the property located at 1483 Bowen Road to allow “Cannabis Retail Store” as a site-specific use in the Community Corridor (COR3) Zone.

Recommendation:

  1. That “Zoning Amendment Bylaw 2019 No. 4500.139” (To rezone 1483 Bowen Road to allow “Cannabis Retail Store” as a site-specific use in the Community Corridor [COR3] Zone) pass first reading;
  2. That “Zoning Amendment Bylaw 2019 No. 4500.139” pass second reading; and,
  3. That Council direct Staff to secure the amenity contribution and BC Liquor and Cannabis Regulation Branch approval prior to adoption of the bylaw, should Council support the bylaw at third reading.

To be introduced by Dale Lindsay, Director, Community Development.

Purpose:  To present Council with an application to amend the existing zoning of the property located at 510 Fifth Street to allow “Cannabis Retail Store” as a site-specific use in the City Commercial Centre (CC3) Zone.

Recommendation:

  1. That “Zoning Amendment Bylaw 2019 No. 4500.140” (To rezone 510 Fifth Street to allow “Cannabis Retail Store” as a site-specific use in the City Commercial Centre [CC3] Zone) pass first reading;
  2. That “Zoning Amendment Bylaw 2019 No. 4500.140” pass second reading; and,
  3. That Council direct Staff to secure the amenity contribution and BC Liquor and Cannabis Regulation Branch approval prior to adoption of the bylaw, should Council support the bylaw at third reading.

To be introduced by Dale Lindsay, Director, Community Planning.

Purpose:  To present Council with an application to rezone 2397 Barclay Road from Single Dwelling Residential (R1) to Single Dwelling Residential – Small Lot (R2) to facilitate a two-lot subdivision.

Recommendation:

  1. That “Zoning Amendment Bylaw 2019 No. 4500.136” (To rezone 2397 Barclay Road from Single Dwelling Residential [R1] to Single Dwelling Residential – Small Lot [R2]) pass first reading;
  2. That “Zoning Amendment Bylaw 2019 No. 4500.136” pass second reading; and,
  3. That Council direct Staff to secure the community contribution and a covenant for general building design prior to the adoption of the bylaw, should Council support the bylaw at third reading.

To be introduced by Dale Lindsay, Director, Community Development.

Purpose:   To present Council with an application to rezone 2387 Barclay Road from Single Dwelling Residential (R1) to Single Dwelling Residential – Small Lot (R2) to facilitate a two-lot subdivision.

Recommendation:  

  1. That “Zoning Amendment Bylaw 2019 No. 4500.137” (To rezone 2387 Barclay Road from Single Dwelling Residential [R1] to Single Dwelling Residential – Small Lot [R2]) pass first reading;
  2. That “Zoning Amendment Bylaw 2019 No. 4500.137” pass second reading; and,
  3. That Council direct Staff to secure the community contribution and a covenant for general building design prior to the adoption of the bylaw, should Council support the bylaw at third reading.

11.

That “Inter-Community Business Licence Amendment Bylaw 2019 No. 7176.01” (To expand the participants in the inter-municipal business licensing program) be adopted.

Councillor Brown advised that he would be bringing forward the following notice of motion for consideration at a future meeting:

"Whereas the long-term warming of the planet since the early 20th century, most notably since the late 1970s, has been rapidly elevating due to the increase in greenhouse gas emissions from human activity and is a significant contributing factor to changing global climate patterns;

Whereas climate change is currently contributing to property and infrastructure damage worldwide, stressing local and international economies;

Whereas climate change is currently jeopardizing the health and survival of many species and natural environments worldwide, stressing local and international eco systems;

Whereas climate change is currently harming human populations globally through rising sea levels and other extraordinary phenomena like intense wildfires, droughts, floods and storms worldwide, stressing local and international communities;

Whereas the Intergovernmental Panel on Climate Change has indicated a need for massive reductions in greenhouse gas emissions in the next 11 years to avoid further and devastating economic, ecological, and societal loss;

Whereas the Intergovernmental Panel on Climate Change finds that limiting global warming to 1.5ºC with no or limited overshoot would require global net CO2 emissions dropping to between 50% and 58% below 2010 levels by 2030, and between 94% and 107% below 2010 levels by 2050;

Where the world is currently on track for more than 3ºC of warming by 2100 based on policies currently in place, and those policies will need to be strengthened significantly to limit warming to 1.5ºC;

Whereas an emergency can be defined as "an often dangerous situation requiring immediate action" and greenhouse gas emission reductions can be achieved through effective and efficient land use, transportation options, and building construction, which are within local government’s jurisdiction;

Therefore be it resolved, that the City of Nanaimo, officially declare a climate emergency for the purposes of identifying and deepening our commitment to protecting our economy, our eco systems, and our community from global warming."

  1. That all funds in the Regional Emissions Reduction Reserve be moved to a new reserve fund for the purpose of supporting projects, plans and initiatives that reduce the City of Nanaimo’s community wide CO2 emissions to between 50% to 58% below 2010 levels by 2030, and between 94% and 107% below 2010 levels by 2050.
  2. That the framework, strategies and actions, and implementation of City of Nanaimo Community Sustainability Action Plan be updated to reflect the target goal, based on the information contained in the latest Intergovernmental Panel on Climate Change report, of limiting global warming to 1.5ºC.
  3. That correspondence be sent to the Regional District of Nanaimo requesting the addition of 20,000 annual public transit hours to improve public transit service delivery within the City of Nanaimo and develop transit routes that connect our local system with inter-regional connections.
  4. That correspondence be sent to the Honourable George Heyman, provincial Minister of Environment and Climate Change Strategy, requesting that province reinstate the production of the Community Energy and Emissions Inventory Reports or dedicate grant funding to be used for their creation.

To be introduced by Dale Lindsay, Director, Community Development.

The following applicants were the successful candidates for appointment to the Design Advisory Panel:

  1. Steve Johnston
  2. Kevin Krastel
  3. Marie Leduc
  4. Gurdeep Minhas
  5. Kate Stefiuk - British Columbia Society of Landscape Architects representative
  6. Charles Kierulf - Architectural Institute of BC representative

Councillor Brown appointed as the representative for Mayor and Council.

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