MERGED AGENDA
REGULAR COUNCIL MEETING

Monday, August 31, 2020

4:30 to Proceed "In Camera", Reconvene Open Meeting at 7:00 p.m.

SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE

80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS 9:00 P.M.

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1.

CALL THE MEETING TO ORDER:

2.

PROCEDURAL MOTION:

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

(c) labour relations or other employee relations;

(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;

(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public; and,

(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2).

3.

INTRODUCTION OF LATE ITEMS:

4.

APPROVAL OF THE AGENDA:

5.

ADOPTION OF THE MINUTES:

a.

Minutes

Minutes of the Special Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2020-JUL-13, at 11:00 a.m.

b.

Minutes

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2020-JUL-20, at 4:00 p.m.

c.

Minutes

Minutes of the Special Council Meeting (Public Hearing) held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Thursday, 2020-JUL-23, at 7:00 p.m.

d.

Minutes

Minutes of the Special Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2020-JUL-27, at 9:00 a.m.

6.

MAYOR'S REPORT:

7.

RISE AND REPORT

8.

PRESENTATIONS:

a.

Dr. Mike Benusic, Medical Health Officer for Central Vancouver Island

Mayor Krog to introduce Dr. Mike Benusic, Medical Health Officer, Island Health.

b.

Reorder Agenda Item 11(a) Delegation from MLA, Sheila Malcolmson re:  BC's Situation Tables and Next Steps to Tackle Social Disorder

Sheila Malcolmson, MLA, Nanaimo, to provide a presentation regarding situation tables.

[Note:  Correspondence from Sheila Malcolmson, MLA, Nanaimo, dated 2020-AUG-08, re:  situation tables attached for reference.] 

1.

Add PowerPoint presentation

2.

Add "Situation Tables" Fact Sheet

9.

COMMITTEE MINUTES:

a.

Design Advisory Panel Meeting 2020-JUN-11

Minutes of the Design Advisory Panel Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Monday, 2020-JUN-11, at 5:00 p.m.

b.

Board of Variance Meeting 2020-JUN-18

Minutes of the Board of Variance Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Thursday, 2020-JUN-18, at 5:30 p.m.

c.

Special Economic Development Task Force Meeting 2020-JUN-23

Minutes of the Special Economic Development Task Force Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Tuesday, 2020-JUN-23, at 1:00 p.m.

d.

Design Advisory Panel Meeting 2020-JUN-25

Minutes of the Design Advisory Panel Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Monday, 2020-JUN-25, at 5:00 p.m.

e.

Special Mayor's Task Force on Recovery and Resilience Meeting 2020-JUL-03

Minutes of the Special Mayor's Task Force on Recovery and Resilience Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Friday, 2020-JUL-03, at 9:00 a.m.

f.

Design Advisory Panel Meeting 2020-JUL-09

Minutes of the Design Advisory Panel Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Monday, 2020-JUL-09, at 5:00 p.m.

g.

Special Health and Housing Task Force Meeting 2020-JUL-13

Minutes of the Special Health and Housing Task Force Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Monday, 2020-JUL-13, at 8:49 a.m.

h.

Special Mayor's Task Force on Recovery and Resilience Meeting 2020-JUL-17

Minutes of the Special Mayor's Task Force on Recovery and Resilience Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Friday, 2020-JUL-17, at 9:01 a.m.

10.

CONSENT ITEMS:

11.

DELEGATIONS:

12.

REPORTS:

a.

Development Variance Permit Application No. DVP404 - 905 Hecate Street

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present for Council’s consideration, a development variance permit application to vary the minimum front yard setback and minimum parking requirement for a proposed addition to an existing daycare building at 905 Hecate Street.

Delegation:

1. Keely Freeman, Zabo Holdings

Recommendation:  That Council issue Development Variance Permit No. DVP404 at 905 Hecate Street with the following variances:

• to reduce the minimum front yard setback from 6.0m to 4.2m; and
• to reduce the minimum required number of parking spaces from 14 spaces to 0 spaces

b.

Covenant Amendment Application No. CA12 - 497 Menzies Ridge Drive

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present Council with an application to amend a Section 219 covenant registered on the property title of 497 Menzies Ridge Drive in order to allow a multi-family residential development.

Delegation:

1. Steve Johnston

Recommendation:  That Council direct Staff to proceed with a Public Hearing for covenant amendment application No. CA12 at 497 Menzies Ridge Drive, which proposes to increase the maximum permitted number of residential dwelling units from 10 units to 22 units.

c.

Housing Agreement No. HA2 - 326 Wakesiah Avenue

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present Council with a Housing Agreement to secure student housing at 326 Wakesiah Avenue.

Recommendation:  That:

1. “Housing Agreement Bylaw 2020 No. 7313” (To authorize a housing agreement for student housing at 326 Wakesiah Avenue) pass first reading;
2. “Housing Agreement Bylaw 2020 No. 7313” pass second reading;
3. “Housing Agreement Bylaw 2020 No. 7313” pass third reading; and
4. Council direct Staff to register a covenant to reinforce the terms of the Housing Agreement.

d.

Housing Agreement No. HA3 - 20 Barsby Avenue

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present Council with a Housing Agreement to prevent any future restrictions on the rental of individual dwelling units at 20 Barsby Avenue.

Recommendation:  That:

1. “Housing Agreement Bylaw 2020 No. 7314” (To authorize a housing agreement to prevent any future restrictions on the rental of individual units at 20 Barsby Avenue) pass first reading;
2. “Housing Agreement Bylaw 2020 No. 7314” pass second reading;
3. “Housing Agreement Bylaw 2020 No. 7314” pass third reading; and
4. Council direct Staff to register a covenant to reinforce the terms of the Housing Agreement.

e.

Rezoning Application No. RA454 - 5485 and 5495 Godfrey Road

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present Council with an application to rezone the property located at 5485 and 5495 Godfrey Road, from Single Dwelling Residential (R1) to Low Density Residential (R6), to allow a multiple-family development.

Recommendation:  That:

1. “Zoning Amendment Bylaw 2020 No. 4500.181” (To rezone 5485 and 5495 Godfrey Road from Single Dwelling Residential [R1] to Low Density Residential [R6]) pass first reading;
2. “Zoning Amendment Bylaw 2020 No. 4500.181” pass second reading; and
3. Council direct Staff to secure the road dedication Section 219 covenant with condition of one driveway access and lot consolidation and a community contribution prior to the adoption of the bylaw, should Council support the bylaw at third reading.

f.

Proposed Bylaw Amendments to "Subdivision Control Bylaw 1989 No. 3260" Schedule 'A' - The Manual of Engineering Standards and Specifications

To be introduced by Bill Sims, General Manager, Engineering and Public Works.

Purpose:  To introduce “Subdivision Control Amendment Bylaw 2020 No. 3260.05” and update the Manual of Engineering Standards and Specifications from Edition No. 12 to Edition No. 13.

Recommendation:

1. That “Subdivision Control Amendment Bylaw 2020 No. 3260.05” (To amend Schedule A – Manual of Engineering Standards and Specifications) pass first reading.
2. That “Subdivision Control Amendment Bylaw 2020 No. 3260.05” pass second reading.
3. That “Subdivision Control Amendment Bylaw 2020 No. 3260.05” pass third reading.

g.

BC Housing Navigation Centre 

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To provide Council with information related to BC Housing-funded navigation centres that help people who are experiencing long-term homelessness, and to obtain Council direction to host a navigation centre in the City of Nanaimo.

Recommendation: That Council provide direction on the opportunity to host a navigation centre in Nanaimo.

h.

Investing In Canada Infrastructure Program

To be introduced by Shelley Legin, General Manager, Corporate Services.

Purpose:  To provide Council with information on three potential projects for the Community, Culture and Recreation Stream of the Investing in Canada Infrastructure Program and obtain a Council resolution.

Presentation:

1. Richard Harding, General Manager, Parks, Recreation and Culture, and Deanna Walker, Financial Analyst.

Recommendation:  That Council select a project to endorse for application under the Community, Culture and Recreation Stream of the Investing in Canada Infrastructure Program.

13.

BYLAWS:

a.

"Zoning Amendment Bylaw 2019 No. 4500.141"

That "Zoning Amendment Bylaw 2019 No. 4500.141" (To rezone 25 Front Street to allow "Cannabis Retail Store" as a site-specific use in the Gateway [DT5] Zone) be adopted.

b.

"Zoning Amendment Bylaw 2020 No. 4500.172"

That "Zoning Amendment Bylaw 2020 No. 4500.172" (To rezone 200 Hansen Road from Low Density Residential [R6] and Residential Corridor [COR1] to Medium Density Residential [R8]) be adopted.

c.

"Zoning Amendment Bylaw 2020 No 4500.178"

That "Zoning Amendment Bylaw 2020 No. 4500.178" (To rezone 1840 Stewart Avenue to allow "Cannabis Retail Store" as a site-specific use in the Harbour Waterfront Zone [W2]) be adopted.

d.

Bylaw Status Sheet (For Information) 

14.

NOTICE OF MOTION:

15.

OTHER BUSINESS:

16.

ADJOURNMENT: