AGENDA
REGULAR COUNCIL MEETING

4:30 p.m. To Proceed In Camera, Reconvene Regular Council Meeting 7:00 p.m.
Shaw Auditorium, Vancouver Island Conference Centre
80 Commercial Street, Nanaimo, BC

SCHEDULED RECESS AT 9:00 P.M.


That the meeting be closed to the public in order to deal with agenda items under the Community Charter:


Section 90(1) A part of a Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:


(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;
(c) labour relations or other employee relations;
(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public;
(m) a matter that, under another enactment, is such that the public may be excluded from the meeting;
(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2).


Section 90(2) A part of a meeting must be closed to the public if the subject matter being considered relates to one or more of the following:


(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2025-JUN-09 at 4:30 p.m.

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2025-JUL-07 at 4:30 p.m.

Mayor Krog to present the Patron of the City Award to Shirley Lance.

To be introduced by Dave LaBerge, Director, Public Safety.


Presentation:

  • Marina White, Chief Community Health Officer, Snuneymuxw First Nation
  • Jon Rabeneck, Community Consultant, Nanaimo Community Report, Everyone Counts: 2024 Point-in-Time Count
  • Naomi Woodland, Director, Community Impact and Investment, United Way British Columbia

Minutes of the Special District 68 Sports Field and Recreation Committee Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2024-NOV-06, at 1:06 p.m.

Minutes of the Advisory Committee on Accessibility and Inclusiveness Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2025-MAY-14, at 4:02 p.m.

[Note: a link to the 2025-JUL-14 Governance and Priorities Committee Meeting agenda is provided for information.]

That Council direct Staff to bring forward an amendment to the City of Nanaimo Building Bylaw to remove the requirement for relocated buildings to have an assessed value not less than the average assessed value of all dwellings situated within 50 metres of the site or parcel of land to which the building is to be moved.

That Council direct Staff to proceed with:

  1. Preparing a bylaw to amend “City Plan Bylaw 2022 No. 6600” as outlined in the Staff Report titled “City Plan Review 2025” dated 2025-JUL-14; and,
  2. Consultation with the Ministry of Transportation and Transit, Snuneymuxw First Nation, District of Lantzville and Regional District of Nanaimo in accordance with Section 475 of the Local Government Act.

That Council direct Staff to update existing public vehicle parking rates and fines to align with City Plan policies and similar BC municipalities.

[Note:  a link to the 2025-JUL-16 Finance and Audit Committee Meeting agenda is provided for information.]

That Council add a new project to 2025 for $148,000 to extend the E&N Trail from Columbia Street to Seventh Street funded by the Strategic Infrastructure Reserve Fund.

That Council:

  1. Allocate $125,000 from the funding designated to support homelessness initiatives in the Special Initiatives Reserve to extend the existing service agreement with United Way BC and fund daytime operations until March 31, 2026, to continue service levels over the winter season 2025/2026;
  2. Direct Staff to work with Hub service providers and United Way BC to identify and secure a more suitable location which includes shower services; and,
  3. Direct Staff to report back to the Finance and Audit Committee in fall 2025 with an update on alternate funding or service delivery models.

Delegation:

  1. Ruth Taylor

[Note:  Deferred from the 2025-JUL-16 Finance and Audit Committee Meeting.]


To be introduced by Dale Lindsay, Chief Administrative Officer.


Purpose:  To provide Council with an update on potential major capital projects to be funded by long-term borrowing and set context for significant capital expenditures over the short and medium term.


Presentation:

  1. Laura Mercer, General Manager, Corporate Services.

Recommendation:  That Council:

  1. Direct Staff to update Council’s Debt Management Policy to allow long-term borrowing without electoral approval when the City is within the allowable assent free borrowing limit;
  2. Direct Staff to proceed with a Capital Development (Project Execution) Plan and costing for the South End Community Centre and allocate $2 million to undertake this work funded by $675,000 from the Growing Communities Fund and $1,325,000 from the Special Initiatives Reserve; and,
  3. Endorse the Next Steps as outlined in the report titled "Nanaimo Builds for the Future Plan Update", dated 2025-JUL-21.

To be introduced by Bill Sims, General Manager, Engineering and Public Works. 


Purpose:  Proposed amendments to the "Traffic and Highways Regulation Bylaw 1993 No. 5000" to provide clarity regarding accessible parking in City off-street parking facilities.


Recommendation: That:

  1. “Traffic and Highways Regulation Amendment Bylaw 2025 No. 5000.049” (a bylaw to remove the reference to exemptions for accessible parking in city off-street parking facilities) pass first reading; 
  2. “Traffic and Highways Regulation Amendment Bylaw 2025 No. 5000.049” pass second reading; and 
  3. “Traffic and Highways Regulation Amendment Bylaw 2025 No. 5000.049” pass third reading.

To be introduced by Jeremy Holm, Director, Planning and Development.


Purpose:  To present the neigbourhood association priority requests for 2025.


Recommendation:  That Council receive the 2025 neighbourhood association priority requests as outlined in Attachment A of the Staff Report dated 2025-JUL-21, and direct Staff to replace the Appendix of the Integrated Action Plan with the updated 2025 requests. 

To be introduced by Jeremy Holm, Director, Planning and Development. 


Purpose:  To present for Council’s consideration a development variance permit application to reduce the required rear yard setback for an accessory building (bus shelter) at 945 Waddington Road.  


It is requested that Council hear anyone wishing to speak with respect to Development Variance Permit Application No. DVP478 - 945 Waddington Road.


Recommendation:  That Council issue Development Variance Permit No. DVP478 for an accessory building (bus shelter) at 945 Waddington Road with a rear yard setback variance outlined in the “Proposed Variances” section of the Staff Report dated 2025-JUL-21.

To be introduced by Jeremy Holm, Director, Planning and Development. 


Purpose:  To present for Council’s consideration a development variance permit application for a proposed accessory building (detached secondary suite) at 508 Pinnacle Place.


It is requested that Council hear anyone wishing to speak with respect to Development Variance Permit Application No. DVP479 - 508 Pinnacle Place.


Recommendation:  That Council issue Development Variance Permit No. DVP479 for an accessory building (detached secondary suite) at 508 Pinnacle Place with a variance outlined in the “Proposed Variance” section of the Staff Report dated 2025-JUL-21.

To be introduced by Jeremy Holm, Director, Planning and Development. 


Purpose:  To present for Council’s consideration a development variance permit application to reduce the required side yard setback for an exterior staircase at 3974 Hammond Bay Road.  


It is requested that Council hear anyone wishing to speak with respect to Development Variance Permit Application No. DVP480 - 3974 Hammond Bay Road.


Recommendation:  That Council issue Development Variance Permit No. DVP480 for an exterior staircase at 3974 Hammond Bay Road with a variance as outlined in the “Proposed Variance” section of the Staff Report dated 2025-JUL-21.

To be introduced by Jeremy Holm, Director, Planning and Development.


Purpose:  To present for Council’s consideration, a development variance permit application to allow the construction of an overheight fence on an existing commercial property at 25 Victoria Road.  


It is requested that Council hear anyone wishing to speak with respect to Development Variance Permit Application No. DVP481 - 25 Victoria Road.


Recommendation:  That Council issue Development Variance Permit No. DVP481 to allow the construction of an overheight fence at 25 Victoria Road with a variance as outlined in the “Proposed Variance” section of the Staff Report dated 2025-JUL-21.

To be introduced by Jeremy Holm, Director, Planning and Development. 


Purpose:  To present for Council’s consideration a development permit application for a multi-family residential development at 55, 65, 69 and 73 Prideaux Street.  


Recommendation:  That Council issue Development Permit No. DP1371 for a multi-family residential development at 55, 65, 69 and 73 Prideaux Street with variances as outlined in the “Proposed Variances” section of the Staff Report dated 2025-JUL-21.

To be introduced by Jeremy Holm, Director, Planning and Development. 


Purpose:  To present Council with information regarding a request from Rogers Communications Inc. for land use concurrence for a telecommunications facility at 2517 Jingle Pot Road.


Recommendation:  That Council direct Staff to provide a letter of concurrence to Innovation, Science, and Economic Development Canada in response to a proposed telecommunications facility at 2517 Jingle Pot Road.

[Note:  Deferred from the 2025-JUL-16 Finance and Audit Committee Meeting.]


To be introduced by Jeremy Holm, Director, Planning and Development.


Purpose:  To seek Council direction to submit an application for funding to expand the Home Energy Retrofit Financing Program by offering a third-party financing option.


Recommendation:  That Council direct Staff on Council's preferred option presented for the Home Energy Retrofit Financing Program continuation.  

[Note:  Deferred from the 2025-JUL-16 Finance and Audit Committee Meeting.]


To be introduced by Jeremy Holm, Director, Planning and Development.


Purpose:  To present a Heritage Façade Grant application for the St. Andrew’s United Church at 315 Fitzwilliam Street.


Recommendation:  That Council approve a $10,000 Heritage Façade Grant for the St. Andrew’s United Church building located at 315 Fitzwilliam Street to repair the building’s gutters.

[Note:  Deferred from the 2025-JUL-16 Finance and Audit Committee Meeting.]


To be introduced by Bill Sims, General Manager, Engineering and Public Works.


Purpose:  To adjust project funding sources to ensure successful delivery of approved projects.


Recommendation:  That Council:

  1. Fund the Townsite Road at St. Patrick Crescent raised crosswalk from Developer Contributions; and
  2. Reallocate the $100,000 from the 2025 Pedestrian Unallocated budget for the Townsite Road at St. Patrick Crescent raised crosswalk to fund budget shortfalls on 2023 Pedestrian Unallocated projects. 

[Note:  Deferred from the 2025-JUL-16 Finance and Audit Committee Meeting.]


To be introduced by Laura Mercer, General Manager, Corporate Services.


Purpose:  To advise Council of any budget transfers requiring disclosure for the period 2025-JAN-01 to 2025-JUNE-30.

13.

 

That "Zoning Amendment Bylaw 2024 No. 4500.228" (to rezone a portion of 3425 Uplands Drive from Steep Slope Residential [R10] and Low Density Residential [R6] to Medium Density Residential [R8] with a site-specific personal care facility use) be adopted.

That "Zoning Bylaw Amendment Bylaw 2025 No. 4500.235" (a bylaw to amend the landscape regulations and to replace DPA8 design guidelines) be adopted. 

No Item Selected