AGENDA
REGULAR COUNCIL MEETING

Monday, January 20, 2025

4:00 p.m. To Proceed In Camera, Reconvene Regular Council Meeting 7:00 p.m.

Shaw Auditorium, Vancouver Island Conference Centre

80 Commercial Street, Nanaimo, BC

SCHEDULED RECESS AT 9:00 P.M.

2.
PROCEDURAL MOTION:

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;
(c) labour relations or other employee relations;
(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality; and,
(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2).

3.
INTRODUCTION OF LATE ITEMS:

4.
APPROVAL OF THE AGENDA:

5.
ADOPTION OF THE MINUTES:

a.
Minutes

1.C241216M.pdf

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2024-DEC-16, at 4:30 p.m.

b.
Minutes

1.PH241219M.pdf

Minutes of the Special Council Meeting (Public Hearing) held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Thursday, 2024-DEC-19, at 7:00 p.m.

6.
MAYOR'S REPORT:

7.
RISE AND REPORT:

a.
Appointments to the Nanaimo Performing Arts Guild

During the 2024-DEC-16 In Camera Council Meeting, Council amended the Terms of Reference to expand membership from 8 to 10, and appointed the following members-at-large to the Nanaimo Performing Arts Guild, effective 2024-DEC-16, for a two-year term ending 2026-DEC-16, with the possibility to renew membership for one additional two-year term:

Arlene Blundell, Holly Bright, Bonnie Catterson, Jason Friesen, Jacqui Kaese, Samantha Letourneau, Sara McLeod, Bill Miner, Gregory Segal, and Wendy Wearne

8.
PRESENTATIONS:

a.
Freedom of the City Award to John Ruttan

Mayor Krog to present the Freedom of the City Award to John Ruttan.

[10 minute recess to follow the presentation.]

b.
Carly Pereboom, Executive Director, Tourism Nanaimo, re: Quarterly Update from Tourism Nanaimo

1.PWPT_QuarterlyUpdateFromTourismNanaimo.pdf

c.
Colin Stansfield, Chief Executive Officer, Nanaimo Prosperity Corporation, re: Quarterly Update from the Nanaimo Prosperity Corporation

1.PWPT_QuarterlyUpdateFromNPC.pdf

d.
John McCormick, Executive Director, Andrew Thornton, Research and Knowledge Mobilization Lead, and Willow Hills, Data Coordinator, Nanaimo Systems Planning Organization, re: Quarterly Update from the Nanaimo Systems Planning Organization

1.PWPT_QuarterlyUpdateFromSPO.pdf

9.
COMMITTEE MINUTES:

a.
Minutes

1.DAP231012M.pdf

Minutes of the Design Advisory Panel Meeting, held electronically, on Thursday, 2023-OCT-12, at 5:03 p.m.

b.
Minutes

1.DAP231109M.pdf

Minutes of the Design Advisory Panel Meeting, held electronically, on Thursday, 2023-NOV-09, at 5:03 p.m.

c.
Minutes

1.DAP231123M.pdf

Minutes of the Design Advisory Panel Meeting, held electronically, on Thursday, 2023-NOV-23, at 5:08 p.m.

d.
Minutes

1.DAP231214M.pdf

Minutes of the Design Advisory Panel Meeting, held electronically, on Thursday, 2023-DEC-14, at 4:30 p.m.

e.
Minutes

1.MLT240614M.pdf

Minutes of the Mayor's Leaders' Table Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Friday, 2024-JUN-14, at 8:31 a.m.

f.
Minutes

1.PS241009M.pdf

Minutes of the Public Safety Committee Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2024-OCT-09, at 4:00 p.m.

g.
Minutes

1.GPC241125M.pdf

Minutes of the Governance and Priorities Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2024-NOV-25, at 1:01 p.m.

10.
CONSENT ITEMS:

a.
Public Safety Committee Meeting 2024-DEC-18

1.Link to PS Agenda for Recommendations.pdf

[Note: a link to the 2024-DEC-18 Public Safety Committee Meeting agenda is provided for information.]

1.
Nanaimo Restorative Justice Program Overview

That Council continue to advocate to the Provincial Government for funding for the Nanaimo Restorative Justice Program.

2.
Newcastle Community Association

That Council invite representatives of the Newcastle Community Association to attend the next Public Safety Committee Meeting to share their concerns regarding the impact of homelessness on residents and local businesses.

11.
DELEGATIONS:

12.
REPORTS:

a.
False Alarm Regulation Bylaw

1.RPT_C250120_False Alarm Bylaw.pdf

2.Attachment 1 - False Alarm Bylaw 2025, No. 7392.pdf

3.Attachment 2 - Fees and Charges Amendment Bylaw 2025, No. 7336.12.pdf

4.Attachment 3 - BON Amendment Bylaw 2025, No. 7159.24.pdf

To be introduced by Sheila Gurrie, Director, Legislative Services.

Purpose: To introduce a new False Alarm Bylaw for Council’s consideration that would assist in reducing the number of unnecessary emergency responses for false alarms by members of the public, and to bring forward amendments to the Fees and Charges and Bylaw Notice Enforcement Bylaws to add fees and fines associated with owners and users of security alarms systems who permit an excessive number of false alarms.

Recommendations:

False Alarm Bylaw

1. That "False Alarm Bylaw 2025, No. 7392" (a bylaw to reduce false alarms) pass first reading.
2. That "False Alarm Bylaw 2025, No. 7392" pass second reading.
3. That "False Alarm Bylaw 2025, No. 7392" pass third reading.

Fees and Charges Amendment Bylaw

1. That "Fees and Charges Amendment Bylaw 2025, No. 7336.12" (a bylaw to add false alarm fees) pass first reading.
2. That "Fees and Charges Amendment Bylaw 2025, No. 7336.12" pass second reading.
3. That "Fees and Charges Amendment Bylaw 2025, No. 7336.12" pass third reading.

Bylaw Notice Enforcement Amendment Bylaw

1. That "Bylaw Notice Enforcement Amendment Bylaw 2025, No. 7159.24" (a bylaw to add fines for false alarms) pass first reading.
2. That "Bylaw Notice Enforcement Amendment Bylaw 2025, No. 7159.24" pass second reading.
3. That "Bylaw Notice Enforcement Amendment Bylaw 2025, No. 7159.24" pass third reading.

b.
Development Variance Permit Application No. DVP469 - 395 Chesterlea Avenue

1.RPT_C250120DVP469_395ChesterleaAvenue.pdf

2.AttA_PermitTermsAndConditions_DVP469-395ChesterleaAvenue_RPT_C250120.pdf

3.AttB_SubjectPropertyMap_DVP469-395ChesterleaAvenue_RPT_C250120.pdf

4.AttC_SiteSurvey_DVP469-395ChesterleaAvenue_RPT_C250120.pdf

5.AttD_ExistingBuildingElevations_DVP469-395ChesterleaAvenue_RPT_C250120.pdf

6.AttE_ProposedBuildingElevations_DVP469-395ChesterleaAvenue_RPT_C250120.pdf