AGENDA
REGULAR COUNCIL MEETING

Monday, July 04, 2022

4:30 p.m. to Proceed In Camera, Reconvene Open Meeting at 7:00 p.m.

SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE

80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS 9:00 P.M.

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1.

CALL THE MEETING TO ORDER:

2.

PROCEDURAL MOTION:

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(c) labour relations or other employee relations;

(d) the security of property of the municipality;

(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality; and,

(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2);

3.

INTRODUCTION OF LATE ITEMS:

4.

APPROVAL OF THE AGENDA:

5.

ADOPTION OF THE MINUTES:

a.

Minutes

Minutes of the Special Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2022-JUN-16, at 7:00 p.m.

b.

Minutes

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2022-JUN-20, at 4:00 p.m.

6.

MAYOR'S REPORT:

7.

RISE AND REPORT

8.

PRESENTATIONS:

9.

COMMITTEE MINUTES:

a.

Minutes

Minutes of the Mayor’s Leaders’ Table Meeting held electronically on Friday, 2022-MAR-04 at 9:00 a.m.

b.

Minutes

Minutes of the Governance and Priorities Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Monday, 2022-MAY-09 at 1:00 p.m.

c.

Minutes

Minutes of the Mayor’s Leaders’ Table Meeting held electronically on Friday, 2022-JUN-10 at 9:00 a.m.

d.

Minutes

Minutes of the Governance and Priorities Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2022-JUN-13, at 1:00 p.m.

e.

Minutes

Minutes of the Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Wednesday, 2022-JUN-15, at 9:00 a.m.

f.

Minutes

Minutes of the Advisory Committee on Accessibility and Inclusiveness Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2022-JUN-22, at 4:00 p.m.

10.

CONSENT ITEMS:

a.

Advisory Committee on Accessibility and Inclusiveness 2022-JUN-22

[Note:  A link to the 2022-JUN-22 Advisory Committee on Accessibility and Inclusiveness Agenda is attached for information.]

1.

Leisure Economic Access Pass (LEAP) Program - Proposed Changes Fall 2022

That Council approve the additional LEAP program changes to allow applicants to demonstrate financial need through alternate methods of proof as described in the 2022-JUN-22 Staff report and allocate them a valid pass for two years, and endorse the revised policy as attached to the 2022-JUN-22 report by the Manager of Recreation Services.

b.

Governance and Priorities Committee Meeting 2022-JUN-27

[Note:  A link to the 2022-JUN-27 Governance and Priorites Committee Agenda is attached for information.]

1.

Proposed 2023 Initiatives to Increase Affordable Housing

That the Governance and Priorities Committee recommend that Council endorse the Staff recommended projects for 2023 to support and increase affordable housing in the City of Nanaimo as presented in the report dated 2022-JUN-27 by Christy Wood, Social Planner and Lisa Brinkman, Manager of Community Planning.

11.

DELEGATIONS:

12.

REPORTS:

a.

Bylaw and Policy Renewal Project Update and Introduction of a Miscellaneous Bylaws Repeal Bylaw

To be introduced by Sheila Gurrie, Director, Legislative Services.

Purpose:  To provide Council with an update on the Bylaw and Policy Renewal Projects; to introduce a repeal bylaw that would repeal bylaws that are outdated, ineffective, or no longer valid; and to seek a Council resolution to abandon bylaws that are sitting at third reading but not proceeding to adoption.

Presentation:

1. Karen Robertson, Deputy City Clerk, Legislative Services.

Recommendation:

1. That “Miscellaneous Bylaws Repeal Bylaw 2022 No. 7352 (A bylaw to repeal outdated bylaws) pass first reading.
2. That “Miscellaneous Bylaws Repeal Bylaw 2022 No. 7352” pass second reading.
3. That “Miscellaneous Bylaws Repeal Bylaw 2022 No. 7352” pass third reading.
4. That Council abandon the following bylaws:

• “Land Sales Bylaw 1977 No. 1795”
• “Municipal Heritage Site Designation Bylaw 1978 No. 1946”
• “City of Nanaimo Expropriation Bylaw 1982 No. 2485”
• “City of Nanaimo Expropriation Bylaw 1982 No. 2487”
• “Bowen Road Expropriation Bylaw 1982 No. 2519”
• “Bowen Road Expropriation Bylaw 1982 No. 2532”
• “Bowen Road Expropriation Bylaw 1983 No. 2541”
• “Expropriation Bylaw 1983 No. 2594”
• “Expropriation Bylaw 1984 No. 2738”
• ‘Sign Removal Bylaw 1986 No. 3140”
• “Sign Removal Bylaw 1986 No. 3142”
• “Sign Removal Bylaw 1986 No. 3148”
• “Sign Removal Bylaw 1986 No. 3150”
• “Sign Removal Bylaw 1986 No. 3151”
• “Development Approval Procedures Amendment Bylaw 1987 No. 3204”
• “Sign Removal Bylaw 1987 No. 3256”
• “Sign Removal Bylaw 1988 No. 3306”
• “Sign Removal Bylaw 1988 No. 3323”
• “Business Improvement Area Bylaw 2004 No. 5683”

b.

Council and Committee Meetings During Campaign Period

To be introduced by Sheila Gurrie, Director, Legislative Services.

Purpose:  To provide options to Council for suspending certain activities that will occur during the 2022 General Election Campaign Period.

Recommendation:  That Council suspend livestreaming, broadcasting and publishing of recorded Council and Committee meetings to the City of Nanaimo website and direct media requests and quotes for news releases to the CAO during the 2022 General Election Campaign Period from September 17, through to October 15, 2022.

c.

"Fees and Charges Amendment Bylaw 2022 No. 7336.02"

To be introduced by Laura Mercer, Director, Finance.

Purpose:  To amend the Fees and Charges Bylaw to add fees and charges for the Finance Department.

Recommendation:  

1. That “Fees and Charges Amendment Bylaw 2022 No. 7336.02” (a bylaw to add fees and charges for the Finance Department) pass first reading.
2. That “Fees and Charges Amendment Bylaw 2022 No. 7336.02” pass second reading.
3. That “Fees and Charges Amendment Bylaw 2022 No. 7336.02” pass third reading.

d.

Midtown Gateway and Water Supply Funding

To be introduced by Bill Sims, General Manager, Engineering and Public Works.

Purpose:  To seek Council direction to allocate funds to increase the budgets for the Midtown Gateway Project and the associated water supply pipeline work.

Recommendation:  That Council direct Staff to:

1. Increase the budget for the Midtown Gateway Phase 2A project in 2022 for the Storm Sewer section by $72,500 funded from the Drainage DCC Reserve Fund and increase the budget for the Water Distribution section by $586,593 funded from the Water Reserve; and,

2. Increase the budget for the Midtown Water Supply Project by $4,236,870 in 2022 funded by $1,192,264 from the Water Supply DCC Reserve Fund, $1,192,264 from the Water Asset Management Reserve Fund, and $1,852,342 from the Water Reserve.

e.

Rezoning Application No. RA478 - 2980 Island Highway North

To be introduced by Dale Lindsay, General Manager, Development Services/Deputy CAO.

Purpose:  To present Council with an application to amend the existing zoning of the property located at 2980 Island Highway North to allow “Cannabis Retail Store” as a site-specific use in the City Commercial Centre (CC3) zone.

Recommendation:  That:

1. “Zoning Amendment Bylaw 2022 No. 4500.201” (To rezone 2980 Island Highway North to allow “Cannabis Retail Store” as a site-specific use in the City Commercial Centre [CC3] zone) pass first reading;
2. “Zoning Amendment Bylaw 2022 No. 4500.201” pass second reading; and,
3. Council direct Staff to secure the amenity contribution prior to adoption of the bylaw, should Council support the bylaw at third reading.

f.

Building Safer Communities Fund

To be introduced by Dale Lindsay, General Manager, Development Services/Deputy CAO.

Purpose:  To seek Council endorsement to accept the Building Safer Communities Fund allotted to the City of Nanaimo to address gun and gang violence.

Recommendation:  That Council accept the funds from the Building Safer Communities Fund to address gun and gang violence, endorse Staff to use year one funds to build a 3 year strategic plan with pilot programs, and commit to Staff providing overall grant management.

g.

Appointment of Bylaw Enforcement Officer

To be introduced by Dale Lindsay, General Manager, Development Services/Deputy CAO.

Purpose:   To obtain Council approval to appoint Grant Love as a Bylaw Enforcement Officer.

Recommendation:  That Council appoint Grant Love as a Bylaw Enforcement Officer to enforce the provisions of the City of Nanaimo Regulatory Bylaws.

13.

BYLAWS:

a.

"Subdivision Control Amendment Bylaw 2022 No. 3260.06"

That “Subdivision Control Amendment Bylaw 2022 No. 3260.06” (Text amendments and drawing replacements to the Manual of Engineering Standards and Specifications) be adopted.

b.

"Zoning Amendment Bylaw 2019 No. 4500.145"

That "Zoning Amendment Bylaw 2019 No. 4500.145" (To rezone 140 Terminal Avenue to allow “Cannabis Retail Store” as a site-specific use in the Terminal Avenue [DT4] zone) be adopted.

c.

"City Plan Bylaw 2022 No. 6600"

That "City Plan Bylaw 2022 No. 6600" (To serve as the official community plan) pass third reading.

That "City Plan Bylaw 2022 No. 6600" be adopted.

d.

"Zoning Bylaw Amendment Bylaw 2022 No. 4500.199"

That “Zoning Bylaw Amendment Bylaw 2022 No. 4500.199” (To include development permit area guidelines, exemptions, and related definitions in addition to other amendments for consistency with the proposed Official Community Plan [City Plan]) be adopted.

e.

"Development Approval Information Bylaw 2022 No. 7346"

That “Development Approval Information Bylaw 2022 No. 7346” (To specify development information requirements) be adopted.

f.

"General Election Bylaw Amendment Bylaw 2022 No. 7129.04"

That “General Election Bylaw Amendment Bylaw 2022 No. 7129.04” (A bylaw to bring the mail ballot provisions in line with the new provincial legislation) be adopted.

14.

NOTICE OF MOTION:

15.

OTHER BUSINESS:

16.

QUESTION PERIOD:

17.

ADJOURNMENT: