AGENDA

REGULAR COUNCIL MEETING

Meeting #:
Date:	Monday, December 02, 2019
Time:	4:00 p.m. to Proceed "In Camera", Reconvene Open Meeting at 7:00 p.m.
Location:	SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE 80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS 9:00 P.M.

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1.

CALL TO ORDER:

2.

PROCEDURAL MOTION:

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

(b) personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity;

(c) labour relations or other employee relations;

(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;

(f) law enforcement, if the Council considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment;

(g) litigation or potential litigation affecting the municipality;

(h) an administrative tribunal hearing or potential administrative tribunal hearing affecting the municipality, other than a hearing to be conducted by the Council or a delegate of Council;

(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public;

(l) discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under Section 98 [annual municipal report];

(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2); and,

 Community Charter Section 90(2):

(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

3.

INTRODUCTION OF LATE ITEMS:

4.

APPROVAL OF THE AGENDA:

5.

ADOPTION OF THE MINUTES:

a.

Minutes

Minutes of the Special Council Meeting (Public Hearing) held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Thursday, 2019-NOV-07, at 7:00 p.m.

b.

Minutes

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2019-NOV-18, at 3:00 p.m.

6.

MAYOR'S REPORT:

7.

PRESENTATIONS:

a.

eTOWN Hall to Discuss the 2020 - 2024 Financial Plan

This item will commence from 7:00 p.m. - 8:00 p.m., until such time, other Agenda items will be discussed.

8.

CONSENT ITEMS:

a.

Rise and Report - To Release "In Camera" Motions Approved at the 2019-NOV-04, Health and Housing Task Force "In Camera" Meeting

1. That Council direct Staff to hire a contractor until June 2020 with funds re-purposed from the Drop-In Centre to coordinate the activities of the Health and Housing Task Force.
2. Council request Service Canada to engage Turner Strategies to assist the Health and Housing Task Force with its work starting January 2020.

b.

Advisory Committee Minutes

1.

Minutes of the Design Advisory Panel Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Thursday, 2019-SEP-26, at 5:00 p.m.

2.

Minutes of the Health and Housing Task Force Meeting held in the Boardroom, Service and Resource  Centre, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2019-OCT-02, at 3:00 p.m.

3.

Minutes of the Design Advisory Panel Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Thursday, 2019-OCT-10, at 5:00 p.m.

4.

Minutes of the Finance and Audit Committee Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2019-OCT-16, at 9:00 a.m.

5.

Minutes of the Special Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, Nanaimo, BC, on Monday, 2019-OCT-21, at 4:30 p.m.

6.

Minutes of the Design Advisory Panel Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Thursday, 2019-OCT-24, at 5:00 p.m.

7.

Minutes of the Special Health and Housing Task Force Meeting held at St. Paul's Anglican Church, St. Matthews Meeting Room, 27 Church Street, Nanaimo, BC, on Tuesday, 2019-OCT-29, at 11:30 a.m.

8.

Minutes of the Environment Committee Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Tuesday, 2019-OCT-29, at 5:00 p.m.

c.

Committee Recommendations

1.

Environment Committee Recommendation 2019-NOV-20

[Note:  A link to the 2019-NOV-20 Environment Committee Agenda is attached for information.]

1.

2020 Environment Committee Key Date Calendar

That Council adopt the 2020 Environment Committee Key Date Calendar.

2.

Special Finance and Audit Committee Recommendations 2019-NOV-25

[Note:  A link to the 2019-NOV-25 Special Finance and Audit Committee Agenda is attached for information.]

1.

2020 - 2024 Draft Financial Plan Recap

That Council direct Staff to update the 2020 – 2024 budget to cap the annual contribution to the Strategic Infrastructure Reserve at the 2019 level of 100% of annual Fortis Revenues and 67% of annual Casino Revenues. 

2.

2020 - 2024 Draft Financial Plan Recap

That Council direct Staff to update the 2020 – 2024 budget to fund the design phase of the Marie Davidson Bike Park infrastructure upgrade at a cost of $35,000 to be funded from the Strategic Infrastructure Reserve. 

3.

2020 - 2024 Draft Financial Plan Recap

That Council direct Staff to update the 2020 – 2024 budget to increase the Nanaimo Fire Rescue training budget for six years to implement Emergency Medical Responder Training of $66,750 in 2020 and $60,000 a year for 2021 to 2025. 

4.

2020 - 2024 Draft Financial Plan Recap

That Council direct Staff to update the 2020 – 2024 budget to fund the one time increase of $30,756 to the Vancouver Island Symphony. 

5.

2020 - 2024 Draft Financial Plan Recap

That Council direct Staff to update the 2020 – 2024 budget to fund the one time increase of $30,756 to the Vancouver Island Symphony from the Strategic Infrastructure Reserve.

6.

2020 - 2024 Draft Financial Plan Recap

That Council defer consideration of potential Vancouver Island Symphony funding sources for future years until policies are developed. 

7.

2020 - 2024 Draft Financial Plan Recap

That Council direct Staff to update the 2020 – 2024 budget to increase the Nanaimo Victim Services annual operating grant by $50,000 to fund 1 additional staff member funded from General Revenue. 

8.

2020 - 2024 Draft Financial Plan Recap

That Council direct Staff to update the 2020 – 2024 budget to increase the Nanaimo Area Land Trust operating grant by $5000 a year funded from General Revenue. 

9.

2020 - 2024 Draft Financial Plan Recap

That Council defer consideration of the Manager of Sustainability position until the 2021 – 2025 Financial plan to allow for review and updating of the Community Sustainability Action Plan. 

10.

2020 - 2024 Draft Financial Plan Recap

That Council direct Staff to update the 2020 – 2024 budget to fund the design of the Loudon Boathouse from the Strategic Infrastructure Reserve.

9.

DELEGATIONS:

10.

REPORTS:

a.

Snow and Ice Removal Communications Overview

To be introduced by Bills Sims, General Manager, Engineering and Public Works, and Farnaz Farrokhi, Manager, Communications.

Purpose: To provide Council an overview of current and planned communications around snow and ice removal.

Presentation:

1. Bills Sims, General Manager, Engineering and Public Works, and Farnaz Farrokhi, Manager, Communications.

b.

2020 Acting Mayor Schedule

To be introduced by Sheila Gurrie, Director, Legislative Services.

Purpose:  To obtain Council approval of the 2020 Acting Mayor Schedule.

Recommendation:  That Council approve the 2020 Acting Mayor Schedule.

c.

2020 Council Key Date Calendar

To be introduced by Sheila Gurrie, Director, Legislative Services.

Purpose:  To present for Council’s approval the draft 2020 Council Key Date Calendar.

 Recommendation:  That Council approve the 2020 Council Key Date Calendar as presented.

d.

2020 Appointment to the Vancouver Island Regional Library Board of Directors

To be introduced by Sheila Gurrie, Director, Legislative Services.

Purpose:  To appoint one trustee and one alternate to the Vancouver Island Regional Library Board.

Recommendation:  That Council appoint one trustee and one alternate to the Vancouver Island Regional Library Board for a one-year term, 2020-JAN-01 to 2020-DEC-31.

e.

Affordable Housing Strategy 2019 Annual Update

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To provide Council with the first annual update on the implementation of Nanaimo's Affordable Housing Strategy.

f.

Global Covenant of Mayors Canada and Showcase Cities Pilot Project

To be introduced Dale Lindsay, General Manager, Development Services.

Purpose:  To present options and recommendations to participate in the Global Covenant of Mayors Canada Showcase Cities pilot project and endorse the Mayor’s Letter of Commitment.

Recommendation: That Council support participation in the Global Covenant of Mayors Canada Showcase Cities pilot project and endorse the Mayor’s Letter of Commitment.

g.

Amendment to Rates and Charges for Sanitary Sewer

To be introduced by Laura Mercer, Director, Finance.

Purpose:  To introduce “Sewer Regulation and Charge Amendment Bylaw 2019 No. 2496.32” for first, second and third readings.

Recommendation:  That:

1.  “Sewer Regulation and Charge Amendment Bylaw 2019 No. 2496.32” (To set the 2020 rates for sanitary sewer) pass first reading;
2. “Sewer Regulation and Charge Amendment Bylaw 2019 No. 2496.32” pass second reading; and,
3. “Sewer Regulation and Charge Amendment Bylaw 2019 No. 2496.32” pass third reading.

h.

Amendments to Rates and Charges for Water

To be introduced by Laura Mercer, Director, Finance.

Purpose:  To introduce “Waterworks Rate and Regulation Amendment Bylaw 2019 No. 7004.15” for first, second and third readings.

Recommendation:  That:

1. “Waterworks Rate and Regulation Amendment Bylaw 2019 No. 7004.15” (To set the 2020 water rates) pass first reading;
2. “Waterworks Rate and Regulation Amendment Bylaw 2019 No. 7004.15” pass second reading; and,
3. “Waterworks Rate and Regulation Amendment Bylaw 2019 No. 7004.15” pass third reading.

i.

Amendments to Rates and Charges for Municipal Solid Waste Collection

To be introduced by Laura Mercer, Director, Finance.

Purpose:  To introduce “Municipal Solid Waste Collection Amendment Bylaw 2019 No. 7128.11” for first, second and third readings.

Recommendation:  That:

1.  “Municipal Solid Waste Collection Amendment Bylaw 2019 No. 7128.11” (To update the bylaw to set rates for 2020) pass first reading;
2. “Municipal Solid Waste Collection Amendment Bylaw 2019 No. 7128.11”, pass second reading; and,
3.  “Municipal Solid Waste Collection Amendment Bylaw 2019 No. 7128.11”, pass third reading.

j.

Amendment to Bulk Water Rates for South West Extension

To be introduced by Laura Mercer, Director, Finance.

Purpose:  To introduce “South West Bulk Water Rate Amendment Bylaw 2019 No. 7099.08” for first, second and third readings.

Recommendation:  That:

1.  “South West Bulk Water Rate Amendment Bylaw 2019 No. 7099.08” (To set the 2020 bulk water rates for South West Extension) pass first reading;
2. “South West Bulk Water Rate Amendment Bylaw 2019 No. 7099.08” pass second reading; and,
3. “South West Bulk Water Rate Amendment Bylaw 2019 No. 7099.08” pass third reading.

k.

Appointment of Bylaw Enforcement Officer

To be introduced by Dave Laberge, Manager, Bylaw Services.

Purpose:  To have Council appoint Mike Sherman as a Bylaw Enforcement Officer.

Recommendation:  That Council appoint Mike Sherman as a Bylaw Enforcement Officer to enforce provisions of City of Nanaimo “Licencing and Control of Animals Bylaw 1995 No. 4923” and “Parks, Recreation and Culture Regulation Bylaw 2008 No. 7073”.

l.

Development Permit Application No. DP1132 - 4474 Wellington Road

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present for Council’s consideration a development permit application for a three-storey mixed-use development with 1,642m² of office space and eight residential units.

Recommendation:  That Council issue Development Permit No. DP1132 at 4474 Wellington Road with the following variances to:

• increase the maximum permitted building height from 14.0m to 14.15m;
• reduce the minimum rear yard setback from 7.5m to 3.18m;
• reduce the minimum landscape buffer for a garbage enclosure adjacent to a property zoned for residential use from 3m to 0m;
• allow surface parking to the front of a building; and,
• reduce the minimum dimensions of a loading space from 10m long and 3m wide to 5.8m long and 2.75m wide. 

m.

Development Variance Permit Application No. DVP398 - 5485 Godfrey Road

To be introduced by Dale Lindsay, General Manger, Development Services.

Purpose:  To present for Council’s consideration, a development variance permit application to legalize the construction of an existing accessory building at 5485 Godfrey Road.

It is requested that Council hear anyone wishing to speak regarding Development Variance Permit No. DVP398 - 5485 Godfrey Road.

Recommendation:  That Council issue Development Variance Permit No. DVP398 at 5485 Godfrey Road with the following variance:

• increase the maximum gross floor area for all accessory buildings from 90m² to 119m².

n.

Liquor Licence Application No. LA140 - 6359 Hammond Bay Road

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To inform Council of a new liquor licence application to permit liquor to be served at a spa at 6359 Hammond Bay Road.

11.

BYLAWS:

a.

"Zoning Bylaw Amendment Bylaw 2019 No. 4500.158"

That "Zoning Bylaw Amendment Bylaw 2019 No. 4500.158” (To make general text and mapping amendments to City of Nanaimo Zoning Bylaw 2011 No. 4500) be adopted.

b.

"Zoning Amendment Bylaw 2019 No. 4500.161"

That “Zoning Amendment Bylaw 2019 No. 4500.161” (To rezone 120 Commercial Street to allow Cannabis Retail Store as a site-specific use in the Core [DT1] zone) be adopted.

c.

Bylaw Status Sheet (for information)

12.

NOTICE OF MOTION:

13.

OTHER BUSINESS:

a.

Councillor Hemmens and Councillor Brown re: Women's Participation on the City of Nanaimo Committees and Task Forces

At the 2019-NOV-18 Regular Council Meeting Councillor Hemmens and Councillor Brown advised that they would be bringing forward the following motion:

"That a report be prepared for Council with a draft policy and framework for ensuring gender parity on all City committees and task forces."

b.

Councillor Hemmens and Councillor Brown re: Childminding Reimbursement for Members of Council and City Committee Members

At the 2019-NOV-18 Regular Council Meeting, Councillor Hemmens and Councillor Brown advised that they would be bringing forward the following motion:

 "That a report be prepared for Council with a draft policy and framework for reimbursing childminding expenses for members of Council and City Committee Members that are incurred as a result of participation in official City of Nanaimo meetings".

14.

QUESTION PERIOD:

15.

ADJOURNMENT: