AGENDA

REGULAR COUNCIL MEETING

Meeting #:
Date:
Time:
4:00 p.m. to Proceed "In Camera", Open Meeting to Reconvene at 7:00 p.m.
Location:
SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE
80 COMMERCIAL STREET, NANAIMO, BC

​SCHEDULED RECESS AT 9:00 P.M.


That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

(c) labour relations or other employee relations;

(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;

(g) litigation or potential litigation affecting the municipality;

(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public;

(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2); and,

 

 

Section 90(2):

(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

Minutes of the Regular Council Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, on Monday, 2018-MAY-28 at 4:30 p.m.

To be introduced Sheila Gurrie, City Clerk.

Purpose:  To have Council provide a Municipal Security Issuing Resolution and Agreement with the Regional District of Nanaimo.

Recommendation:  That Council approve borrowing from the Municipal Finance Authority of British Columbia, as part of the 2018 fall Borrowing Session, $3,235,354 as authorized through “Fire Station #1 Borrowing Bylaw 2018 No. 7257” and that the Regional District of Nanaimo be requested to consent to our borrowing over a 20 year term and include the borrowing in a Security Issuing Bylaw.

To be introduced by Laura Mercer, Manager of Accounting Services.

Purpose:  To present the 2017 Statement of Financial information for acceptance by Council

Recommendation:  That Council approve the City of Nanaimo 2017 Statement of Financial Information for filing with the Ministry of Community, Sports and Cultural Development.

To be introduced by Dale Lindsay, Director of Community Development.

Purpose:  To present for Council’s consideration, a development variance permit application to vary the minimum lot frontage requirement to facilitate a subdivision of the subject property located at 5536 Noye Road.

It is requested that Council hear anyone wishing to speak with regard to DVP350 - 5536 Noye Road.

Recommendation:  That Council issue Development Variance Permit No. DVP350 at 5536 Noye Road with the following variance:

  • reduce the minimum frontage requirement from 15m to 13.71m for proposed Lots A and B.

To be introduced by Dale Lindsay, Director of Community Development.

Purpose:  To present for Council’s consideration a development variance permit application to allow an over-height accessory building to be constructed at 2178 Lancashire Drive.

It is requested that Council hear anyone wishing to speak to DVP351 - 2178 Lancashire Drive.

Recommendation:  That Council issue Development Variance Permit No. DVP351 at 2178 Lancashire Drive with the following variance:

  • increase the maximum height of an accessory building with a roof pitch less than 6:12 from 4.5m to 5.1m.

 

 

To be introduced by Dale Lindsay, Director of Community Development.

Purpose:  To present, for Council’s consideration, a development variance permit application to reduce the rear yard setback of an existing single residential dwelling to be retained within a subdivision of the subject property located at 5030 Hammond Bay Road.

It is requested that Council hear anyone wishing to speak to DVP352 - 5030 Hammond Bay Road.

Recommendation:  That Council issue Development Variance Permit No. DVP351 at 5030 Hammond Bay Road with the following variance:

  • reduce the rear yard setback requirement from 6m to 4.9m for proposed Lot 3.

To be introduced by Dale Lindsay, Director of Community Development.

Purpose:  To present for Council's consideration, a development variance permit application to allow a heat pump on the west side of the principal dwelling at 5414 Bayshore Drive.

It is requested that Council hearing anyone wishing to speak to DVP353 - 5414 Bayshore Drive.

Recommendation:  That Council issue Development Variance Permit No. DVP353 at 5414 Bayshore Drive with the following variances:

  • allow a heat pump to be located on the west side of the principal dwelling; and,
  • reduce the required side yard setback for a heat pump from 4.5m to 3.3m.

To be introduced by Dale Lindsay, Director of Community Development.

Purpose:  To obtain Council "Approval in Principle" for the disposition of City-owned land at 897 Albert Street, 474 and 478 Pine Street to Habitat for Humanity, Mid-Vancouver Island Society.

Delegations:

  1. Mike Preston to provide Council with a presentation regarding the development of the Cat Stream Lands and the Habitat for Humanity, Mid-Vancouver Island, project.
  2. Steven Maughan to provide Council with a verbal presentation regarding the Cat Stream Development and protecting the habitat at 897 Albert, 474 and 478 Pine Street.

Recommendation:  That Council:

  1. provide ‘Approval in Principle’ to dispose of City-owned land at 897 Albert Street, 474 and 478 Pine Street to Habitat for Humanity, Mid-Vancouver Island Society, for $1.00 subject to Habitat for Humanity hosting an open house to present their development project to the public;
  2. direct Staff to proceed with public notice of the property disposition; and
  3. direct Staff to return to a Council meeting after the open house has been held and the notice has been published for Council’s formal approval of the property disposition.

To be introduced by Dale Lindsay, Director of Community Development.

Purpose:  To obtain Council approval for a proposed road closure and disposition of the unnamed lane adjacent to 897 Albert Street, 474 and 478 Pine Street to Habitat for Humanity, Mid-Vancouver Island Society.

Recommendation:  That:

  1. Council authorize the road closure and disposition for the unnamed lane adjacent to 897 Albert Street, 474 and 478 Pine Street to Habitat for Humanity, Mid-Vancouver Island Society;
  2. the Mayor and Corporate Officer execute the conditional Road Closure and Sale Agreement;
  3. Council direct Staff to proceed with public notice of closure and disposition of the unnamed lane;
  4. “Highway Closure and Dedication Removal Bylaw 2018 No. 7265" (To Provide for Highway Closure and Dedication Removal of an Unnamed Lane Adjacent to 897 Albert Street, 474 and 478 Pine Street) pass first reading.; and
  5. “Highway Closure and Dedication Removal Bylaw 2018 No. 7265” pass second reading.

That “Official Community Plan Amendment Bylaw 2018 No. 6500.036” (OCP86 – To re-designate from Resource Protection to Parks and Open Space a portion of 801, 1150, and 1151 Nanaimo Lakes Road; and to designate a separate portion of 801 Nanaimo Lakes Road as Parks and Open Space) be adopted.

That “Official Community Plan Amendment Bylaw 2018 No. 6500.037” (To amend the Official Community Plan to include the Port Drive Waterfront Master Plan) be adopted.

That “Zoning Amendment Bylaw 2018 No. 4500.114” (RA384 - To rezone a portion of 801 and 1150 Nanaimo Lakes Road from Rural Resource [AR1] to Parks, Recreation and Culture One [PRC1]; to rezone a portion of 801, 1150, and 1151 Nanaimo Lakes Road from Rural Resource [AR1] to Parks, Recreation and Culture Two [PRC2]; and to rezone a portion of 1151 Nanaimo Lakes Road from Community Service Two [CS2] to Parks, Recreation and Culture Two [PRC2]) be adopted.

That "General Election Amendment Bylaw 2018 No. 7129.03" (To amend the bylaw to add a nomination deposit and increase the number of qualified nominators) be adopted.

That “Park Dedication Bylaw 2018 No. 7259” (To dedicate land for park purposes) be adopted.

The following appointments were approved by Council at the "In Camera" Council Meeting held on 2018-JUN-11:

  1. renew the appointment of Ms. Sky Snelgrove, Steno Coordinator, and appoint Laura Mercer, Manager of Accounting Services as Deputy Corporate Officers until 2019-JUN-30 to fulfill the duties as set out in Section 148 of the Community Charter;
  2. rescind the appointment of Mr. Brad McRae as Deputy Corporate Officer;
  3. rescind the appointment of Mr. Victor Mema as Deputy Corporate Officer; and,
  4. establish the order in which the Deputy Corporate Officers perform the duties in the absence of the Corporate Officer as follows:

(a)  Sky Snelgrove, Steno Coordinator

(b)  Laura Mercer, Manager Accounting Services

The following appointments were approved by Council at the "In Camera" Council Meeting held on 2018-JUN-11:

That Council:

  1. rescind the appointment of Victor Mema as Chief Financial Officer;
  2. appoint Ms. Laura Mercer, Manager of Accounting Services, as Financial Officer in order to fulfill the duties as set out in Section 149 of the Community Charter; and,
  3. renew the appointment of Ms. Wendy Fulla, Manager of Business, Asset and Financial Planning, as the Deputy Financial Officer until 2019-JUN-30 to fulfill the duties as set out in Section 149 of the Community Charter.