MERGED AGENDA
REGULAR COUNCIL MEETING

5:00 P.M. To Proceed In Camera, Reconvene Regular Council Meeting 7:00 P.M.
SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE
80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS AT 9:00 P.M.

1.
CALL THE MEETING TO ORDER:

 

2.
PROCEDURAL MOTION:

 

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:


Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:


(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;


(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public;


(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2); and,


Community Charter Section 90(2):


(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

a.
Add - Community Charter Section 90(1)(m)

 

(m) a matter that, under another enactment, is such that the public may be excluded from the meeting.

3.
INTRODUCTION OF LATE ITEMS:

 

4.
APPROVAL OF THE AGENDA:

 

5.
ADOPTION OF THE MINUTES:

 

a.
Minutes

This item has attachments. 
1.sC240729M.pdf

Minutes of the Special Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2024-JUL-29, at 4:30 p.m.

b.
Add - Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2024-SEP-09, at 4:00 p.m.

This item has attachments. 
1.C240909M.pdf

6.
MAYOR'S REPORT:

 

7.
RISE AND REPORT:

 

8.
PRESENTATIONS:

 

9.
COMMITTEE MINUTES:

 

a.
Minutes

This item has attachments. 
1.DAP240509M.pdf

Minutes of the Design Advisory Panel meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Thursday, 2024-MAY-09 at 5:00 p.m.

10.
CONSENT ITEMS:

 

11.
DELEGATIONS:

 

12.
REPORTS:

 

a.
Bylaw Notice Enforcement Amendment Bylaw - To Authorize the Cowichan Valley Regional District to Participate in the Dispute Adjudication Registry System

This item has attachments. 
1.RPT_C240923_BON Amendment - CVRD.pdf
2.B7159_21.pdf
3.Attachment 2 - Certified Resolution of Adoption 2024-09-11 CVRD Bylaw Offence Notice Enforcement Bylaw No. 4544, 2024.pdf

To be introduced by Sheila Gurrie, Director, Legislative Services.


Purpose: To amend Schedule B (The Registry Agreement) to formally authorize the Cowichan Valley Regional District to participate in the City’s Dispute Adjudication Registry System (DARS).


Recommendations: 

  1. That “Bylaw Notice Enforcement Amendment Bylaw 2024 No. 7159.21” (to amend Schedules B and C – Registry Agreement to authorize the Cowichan Valley Regional District to participate in the City’s Dispute Adjudication Registry System) pass first reading.
  2. That “Bylaw Notice Enforcement Amendment Bylaw 2024 No. 7159.21” pass second reading.
  3. That “Bylaw Notice Enforcement Amendment Bylaw 2024 No. 7159.21” pass third reading.

b.
2025 Permissive Tax Exemption Bylaw

This item has attachments. 
1.RPT_C2410072025PermissiveTaxExemptionBylaw7388.pdf
2.B7388.pdf

To be introduced by Laura Mercer, General Manager, Corporate Services.


Purpose: To introduce “Permissive Tax Exemption Bylaw, 2024 No. 7388” (a bylaw to exempt certain land and buildings from taxation) for first, second and third readings.


Recommendations: 

  1. That “Permissive Tax Exemption Bylaw, 2024 No. 7388” (a bylaw to exempt certain land and buildings from taxation) pass first reading;
  2. That “Permissive Tax Exemption Bylaw, 2024 No. 7388” pass second reading; and
  3. That “Permissive Tax Exemption Bylaw, 2024 No. 7388” pass third reading.

c.
Sustainable Building Policy

This item has attachments. 
1.RPT_C240923_SustainableBuildingPolicy.pdf
2.AttA_PolicyNumberCOU-229_SustainableBuildingPolicy_RPT_C240923.pdf
3.AttB_GuidanceDocument_RPT_C240923_SustainableBuildingPolicy.pdf
4.AttC_Presentation_RPT_C240923_SustainableBuildingPolicy.pdf

To be introduced by Bill Sims, General Manager, Engineering and Public Works.


Purpose: To provide Council with the opportunity to adopt a new Sustainable Building Policy.


Presentation:

  1. Jennifer McAskill, Manager, Facility Asset Planning.

Recommendation: That Council adopt Policy Number COU-229 – Sustainable Building Policy.

d.
Development Permit Application No. DP1347 - 6330 McRobb Avenue

This item has attachments. 
1.RPT_C240923DP1347_6330McRobbAvenue.pdf
2.AttA_PermitTermsAndConditions_DP1347-6330McRobbAvenue_RPT_C240923.pdf
3.AttB_SubjectPropertyMap_DP1347-6330McRobbAvenue_RPT_C240923.pdf
4.AttC_SitePlan_DP1347-6330McRobbAvenue_RPT_C240923.pdf
5.AttD_UndergroundParkingPlan_DP1347-6330McRobbAvenue_RPT_C240923.pdf
6.AttE_BuildingElevationsAndDetails_DP1347-6330McRobbAvenue_RPT_C240923.pdf
7.AttF_BuildingRenderings_DP1347-6330McRobbAvenue_RPT_C240923.pdf
8.AttG_BuildingMassingStudy_DP1347-6330McRobbAvenue_RPT_C240923.pdf
9.AttH_LandscapePlanAndDetails_DP1347-6330McRobbAvenue_RPT_C240923.pdf
10.AttI_ShadowStudy_DP1347-6330McRobbAvenue_RPT_C240923.pdf

To be introduced by Jeremy Holm, Director, Planning and Development.


Purpose: To present for Council’s consideration a development permit application for a multi-family development at 6330 McRobb Avenue.


Recommendation: That Council issue Development Permit No. DP1347 for a multi-family development at 6330 McRobb Avenue with variances as outlined in the “Proposed Variance” section of the Staff Report dated 2024-SEP-23.

e.
Small-Scale Multi-Unit Housing Zoning Amendment - 2498 Rosstown Road

This item has attachments. 
1.RPT_C240923SSMUHZoningAmendmentRosstownRoadZA1-77.pdf
2.AttA_RegisteredSubdivisionPlan_RPT_C240923_2498RosstownRoad.pdf
3.B4500_231.pdf

To be introduced by Jeremy Holm, Director, Planning and Development.


Purpose:  To present, for Council’s consideration, amendments to the “City of Nanaimo Zoning Bylaw 2011 No. 4500” to apply the Provincial Small-Scale Multi-Unit Housing legislation to recently subdivided parcels on Rosstown Road (SUB01416).


Recommendations:  That: 

  1. “Zoning Amendment Bylaw 2024 No. 4500.231” (amendment to implement the Provincial Small-Scale Multi-Unit Housing legislation) receive first reading.
  2. “Zoning Amendment Bylaw 2024 No. 4500.231” receive second reading.
  3. “Zoning Amendment Bylaw 2024 No. 4500.231” receive third reading.
  4. “Zoning Amendment Bylaw 2024 No. 4500.231” be adopted.

13.
BYLAWS:

 

a.
“Fire Protection and Life Safety Regulation Amendment Bylaw 2024 No. 7108.04"

This item has attachments. 
1.B7108_04.pdf

That "Fire Protection and Life Safety Regulation Amendment Bylaw 2024 No. 7108.04" (a bylaw to amend the provision associated with fuel tank installation, removal, or withdrawing a fuel tank from service) be adopted.

b.
"Bylaw Notice Enforcement Amendment Bylaw 2024 No. 7159.22"

This item has attachments. 
1.B7159_22.pdf

That "Bylaw Notice Enforcement Amendment Bylaw 2024 No. 7159.22"  (fines for micromobility devices) be adopted.

c.
"Housing Agreement Bylaw 2024 No. 7387" 

This item has attachments. 
1.B7387.pdf

That "Housing Agreement Bylaw 2024 No. 7387" (to secure rental tenure and non-market rental housing) be adopted. 

14.
CORRESPONDENCE:

 

15.
NOTICE OF MOTION:

 

16.
OTHER BUSINESS:

 

a.
Forestry Works for BC Request for Letter of Support

This item has attachments. 
1.Forestry Works BC Request 240909.pdf
2.Example Letter City of Campbell River.pdf
3.Example Letter of Support City of Terrace.pdf

Mayor Krog has requested that Council reconsider the request from Forestry Works for BC, for a letter of support. The request was previously declined by Council during the 2024-SEP-09 Regular Council Meeting. 


[Note:  Original request and sample letters from other municipalities are included in the agenda package for reference.]

17.
QUESTION PERIOD:

 

18.
ADJOURNMENT:

 
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