MERGED AGENDA
REGULAR COUNCIL MEETING

Monday, September 14, 2020

4:00 to Proceed "In Camera", Reconvene Open Meeting at 7:00 p.m.

SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE

80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS AT 9:00 P.M. 

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1.

CALL THE MEETING TO ORDER:

2.

PROCEDURAL MOTION:

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

(c) labour relations or other employee relations;

(d) the security of property of the municipality;

(g) litigation or potential litigation affecting the municipality;

(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2); and,

 Community Charter Section 90(2):

(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party;

a.

Add Community Charter Section 90(1)(i)(k)

(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and,

(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public.

3.

INTRODUCTION OF LATE ITEMS:

4.

APPROVAL OF THE AGENDA:

5.

ADOPTION OF THE MINUTES:

a.

Minutes

Minutes of the Regular Meeting of the Council of the City of Nanaimo held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2020-AUG-31 at 4:30 p.m.

6.

MAYOR'S REPORT:

7.

RISE AND REPORT

8.

PRESENTATIONS:

9.

COMMITTEE MINUTES:

a.

Special Health and Housing Task Force Meeting 2020-JUL-20

Minutes of the Special Health and Housing Task Force Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Monday, 2020-JUL-20, at 9:00 a.m.

b.

Health and Housing Task Force Meeting 2020-JUL-22

Minutes of the Health and Housing Task Force Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2020-JUL-22, at 3:00 p.m.

10.

CONSENT ITEMS:

11.

DELEGATIONS:

a.

Delegation from Brunie Brunie re:  People without a home 

Brunie Brunie to speak regarding people without a home being allowed to shelter without being moved every day.

12.

REPORTS:

a.

City's Role in Health and Housing 

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To provide Council with Staff comment on the draft position statement “City’s Role in Health and Housing” as requested by Council.

Recommendation:  That Council refer the position statement on the “City’s Role in Health and Housing” to the Health and Housing Task Force to be considered as part of their ongoing work.

b.

Heritage Alteration Permit No. HAP00030 - 421 Franklyn Street

To be introduced by Dale Lindsay, General Manager, Development Services. 

Purpose:  To present for Council’s consideration, a heritage alteration permit to allow demolition of the Franklyn Street Gymnasium at 421 Franklyn Street.

Recommendation:  That Council issue Heritage Alteration Permit No. HAP00030 for the demolition of the Franklyn Street Gymnasium at 421 Franklyn Street.

c.

Development Permit Application No. DP1163 - 1220, 1225 and 1221 Manzanita Place

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present for Council’s consideration, a development permit application for a multi-family development with 16 residential units at 1220, 1225 and 1221 Manzanita Place.

Recommendation:  That Council issue Development Permit No. DP1163 at 1220, 1225 and 1221 Manzanita Place with the following variances:

• increase the maximum allowable building height from 7m to 7.75m at 1220 Manzanita Place to 8.93m at 1225 Manzanita Place and 8.87m at 1221 Manzanita Place;
• reduce the minimum required front yard setback from 6m to 3.25m at 1225 Manzanita Place and from 6m to 4.5m at 1221 Manzanita Place; and
• reduce the minimum required rear yard setback from 7.5m to 5.8m at 1225 Manzanita Place

d.

Development Permit Application No. DP1172 - 2348 Kenworth Road

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present for Council’s consideration, a development permit application for the new location of the Mitsubishi auto dealership. 

Recommendation:  That Council issue Development Permit No. DP1172 at 2348 Kenworth Road with the following variances:

• to increase the maximum permitted front yard setback from 6m to 22.41m for 100% of the front face of the building;
• to waive the minimum building height requirement to allow the building as proposed; and
• to allow parking between the front property line and the front face of the proposed building

e.

Development Permit Application No. DP1177 - 191 and 195 Fourth Street

To be introduced by Dale Lindsay, General Manager, Development Services. 

Purpose:  To present for Council’s consideration, a development permit application for a proposed renovation of the existing Nanaimo Search and Rescue building at 191 and 195 Fourth Street.

Recommendation:  That Council issue Development Permit No. DP1177 at 191 and 195 Fourth Street with the following variances:

• reduce the minimum required rear yard setback from 7.5m to 1.3m;
• reduce the minimum landscape buffer width for the side and rear yard from 1.8m to 0m;
• eliminate the requirement for shrub plantings on the sides of the garbage enclosure; and
• reduce the minimum required setback for the garbage enclosure from 3m to 1.5m.

f.

Wakesiah Avenue Corridor Improvements Project

To be introduced by Bill Sims, General Manager, Engineering and Public Works.

Purpose:  To provide briefing notes on the plans for Wakesiah Avenue Corridor Improvement Project.

g.

Terminal Avenue Trans Canada Highway Capital Upgrades

To be introduced by Bill Sims, General Manager, Engineering and Public Works.

Purpose:  To provide briefing notes on the plans for road and utility upgrades to Terminal Avenue and the Trans-Canada Highway.

13.

BYLAWS:

a.

“Subdivision Control Amendment Bylaw 2020 No. 3260.05”

That “Subdivision Control Amendment Bylaw 2020 No. 3260.05” (To amend Schedule A – Manual of Engineering Standards and Specifications) be adopted.

b.

Add "Housing Agreement Bylaw 2020 No. 7313"

That "Housing Agreement Bylaw 2020 No. 7313" (To authorize a housing agreement for student housing at 326 Wakesiah Avenue) be adopted.

c.

“Housing Agreement Bylaw 2020 No. 7314”

That “Housing Agreement Bylaw 2020 No. 7314” (To authorize a housing agreement to prevent any future restrictions on the rental of individual units at 20 Barsby Avenue) be adopted.

d.

Bylaw Status Sheet (For Information)

14.

NOTICE OF MOTION:

a.

Add Councillor Bonner Notice of Motion re:  Pilot Program to Reduce Residential Speed Limits

"That Council direct Staff to report back to Council on options for Nanaimo to participate in a potential Ministry of Transportation and Infrastructure pilot project limiting residential speed limits."

15.

OTHER BUSINESS:

16.

ADJOURNMENT: