AGENDA
REGULAR COUNCIL MEETING

2:30 p.m. To Proceed In Camera, Reconvene Regular Council Meeting 7:00 p.m.
SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE
80 COMMERCIAL STREET, NANAIMO, BC

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:


Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:


(c) labour relations or other employee relations;


(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;


(g) litigation or potential litigation affecting the municipality;


(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;


(j) information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under Section 21 of the Freedom of Information and Protection of Privacy Act;


(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public;


(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2); and,


Community Charter Section 90(2):


(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2024-JAN-15, at 4:00 p.m.

Minutes of the Special Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2024-JAN-22, at 11:00 a.m.

During the 2023-DEC-18 In Camera Council Meeting, Council passed a motion to approve the appointment of 21 artists to the 2024-2026 Urban Design Roster for a two-year term beginning 2024-JAN-01, as follows:

  1. Amy Pye
  2. Anais Lera
  3. Ay Lelum
  4. Bernadette McCormack
  5. David Martinello
  6. Eliot White-Hill, Kwulasultun
  7. Emily Thiessen
  8. Erin Gibbs
  9. Humanity in Art
  10. Jillian Mundy
  11. Kristen Elkow
  12. Mauro Dalla Costa
  13. Noel Brown
  14. Pauline Gallinat
  15. Patrick Belanger
  16. Pellvetica
  17. Robert Plante
  18. Roz Maclean
  19. Sarita Mielke
  20. Sebastian Abboud
  21. Stephanie Teichman

During the 2023-DEC-18 In Camera Council Meeting, Council passed a motion to approve the following 2024 Temporary Public Art projects:

  • Robert Turriff, Colliery Dam Project #1
  • Eliot White-Hill, Kwulasultun, Old City Quarter Project #2

During the 2023-DEC-18 In Camera Council Meeting, Council passed a motion to approve the appointment of Paige Pierce to the position of Youth Poet Laureate for a two-year term beginning 2024-JAN-01 and ending 2025-DEC-31.

Minutes of the Governance and Priorities Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2023-NOV-27, at 1:00 p.m.

Minutes of the Governance and Priorities Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2023-DEC-11, at 12:59 p.m.

Minutes of the Governance and Priorities Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2024-JAN-22, at 1:00 p.m.

[Note:  A link to the 2024-JAN-22 Governance and Priorities Committee Meeting agenda is attached for information.]

That Council consider increasing the annual road maintenance budget by $1.5 million per year as part of the 2025 – 2029 Draft Financial Plan and adjusting the maintenance plan as proposed in the 2024-JAN-22 report titled "Roadway Asphalt Asset Management and Maintenance Plan", "Attachment D - 2022 Pavement Condition Assessment Report", Table D-5. 

That Council direct Staff to submit the following resolutions to the Association of Vancouver Island and Coastal Communities for consideration at their 2024 Annual General Meeting:


1. Investment in Complex Care Beds


"WHEREAS in 2022, the BC Emergency Health Services reported a 75% total increase in annual overdose/poisoning events since the toxic drug crisis was declared a public health emergency in 2016 and the BC Provincial Overdose Cohort reports that brain injury is 15 times more likely among people who had experienced drug poisoning than those who had not;


AND WHEREAS the number of supports available for individuals requiring complex care due to health challenges related to substance use disorder has proven grossly inadequate for the ever-increasing demand in communities all across British Columbia;


THEREFORE BE IT RESOLVED that UBCM lobby the Province to increase investment in complex care beds to address the growing demand from those who have suffered serious health impacts from substance use disorder."


2. Mental Health Liaison Officers


"WHEREAS RCMP members continue to respond to a significant number of calls for service for individuals dealing with mental health challenges and Mental Health Liaison Officers have proven to be an effective resource for assisting vulnerable citizens requiring support;


AND WHEREAS local governments are not provided funding to pay for healthcare and social services and there has been no increase in the Provincial funding model to support these officers responding to chronic/crisis mental health calls;


THEREFORE BE IT RESOLVED that UBCM advocate for the Province to fund RCMP Mental Health Liaison Officers within local detachments."


3. Provincial Housing Coordinator


"WHEREAS the number of people experiencing homelessness or housing instability across the Province has been increasing at an unprecedented rate;


AND WHEREAS the Province has invested considerable funds in supportive housing, the majority of which operate as low barrier facilities making it challenging for individuals in recovery to secure housing options that support an addiction-free lifestyle;


THEREFORE BE IT RESOLVED that UBCM lobby the Province to establish a Provincial Housing Coordinator to work directly with those persons who are experiencing homelessness and who are not in need of supports, to find suitable housing."


4. Provincial Core Funding for Evolving Public Libraries


"WHEREAS core funding for public libraries in British Columbia has remained unchanged since 2009, limiting their ability to expand and evolve their programming as demand for their services increases;


AND WHEREAS the operational requirements of public libraries increasingly require significant and diverse resources to provide front-line community services, including supporting patrons with mental health and addiction issues as well as barriers to housing, providing critical locations of refuge during extreme weather events, providing services to new Canadians, and supporting the process of reconciliation with Indigenous peoples;


THEREFORE BE IT RESOLVED that AVICC call on the provincial government to recognize the evolving and challenging situation for public libraries as well as their unique role as community spaces, and increase annual core funding for libraries to $30 million in keeping with the request made by the BC Public Library Partners and the recommendation of the province’s Select Standing Committee on Finance and Government Services.


AND BE IT FURTHER RESOLVED that this increase in core funding be increased on a yearly basis in keeping with cost of living and inflationary pressures."

That Council direct Staff to submit the following resolution to the Association of Vancouver Island and Coastal Communities for consideration at their 2024 Annual General Meeting:


5. Emergency Shelters & Compliance with BC Building Code & BC Fire Code


"WHEREAS many communities are experiencing a crisis-level influx of homeless individuals and the existence of emergency shelters is critical to addressing the safety of people experiencing homelessness;


AND WHEREAS, due to the urgent nature of the need and the lack of suitable building stock in many communities, emergency shelters are frequently operating from buildings that do not meet the major occupancy classification requirements of the BC Building Code, nor the requirements of the BC Fire Code, placing local governments at risk of incurring liability if they do not enforce the codes and risking shutting down emergency shelters if they do enforce the codes:


THEREFORE BE IT RESOLVED that UBCM request the Province work with the Building Safety Standards Branch to establish some reasonable variances to the BC Building Code and BC Fire Code to enable emergency shelters to remain open."

To be introduced by Bill Corsan, Director, Corporate and Business Development.


Purpose:  To provide Council with background information on the City’s Property Management Strategy.


Presentation:

  1. Bill Corsan, Director, Corporate and Business Development.

To be introduced by Bill Corsan, Director, Corporate and Business Development.


Purpose:  To obtain Council approval for a multi-family development at 220 Haliburton Street to be included in the Downtown Revitalization Tax Exemption program.


Recommendation:  That Council approve the Revitalization Tax Exemption Agreement for a proposed four-unit multi-family development at 220 Haliburton Street as presented in Attachment 'A' of the report titled "220 Haliburton Street - Acceptance of Project Under Revitalization Tax Exemption Bylaw 2018 No. 7261", dated 2024-FEB-05.

To be introduced by Jeremy Holm, Director, Planning and Development.


Purpose:  To provide Council with an application to amend the existing liquor licence at 1724 Stewart Avenue (Carlos O’Bryan’s Neighbourhood Pub) to permit a permanent extension of the existing temporary outdoor patio area. 


Recommendation:  That Council recommend the Liquor and Cannabis Regulation Branch approve the liquor licence amendment application for 1724 Stewart Avenue (Carlos O’Bryan’s Neighbourhood Pub) to permit a permanent extension of the existing 93m2 outdoor patio area.

To be introduced by Jeremy Holm, Director, Planning and Development.


Purpose:  To present for Council’s consideration a development permit application for a multi-family residential development on three separate lots, each with a fourplex, at 404 and 406 Millstone Avenue. 


Recommendation:  That Council issue Development Permit No. DP1281 for a multi-family development at 404 and 406 Millstone Avenue with variances as outlined in the “Proposed Variances” section of the report titled "Development Permit Application No. DP1281 - 404 and 406 Millstone Avenue", dated 2024-FEB-05.

To be introduced by Jeremy Holm, Director, Planning and Development.


Purpose:  To present for Council’s consideration a development permit application to amend DP97-23 to add an accessory parking structure to an existing senior's congregate housing facility at 3201 Ross Road.


Recommendation:  That Council issue Development Permit No. DP1306 for an accessory parking structure at 3201 Ross Road with variances as outlined in the “Proposed Variances” section of the report titled "Development Permit Application No. DP1306 - 3201 Ross Road", dated 2024-FEB-05.

To be introduced by Jeremy Holm, Director, Planning and Development.


Purpose:  To present Council with an application to rezone 6450 Island Highway North from Woodgrove Urban Centre (CC4) to Woodgrove Urban Centre (CC4) with a site-specific mini storage use to allow the expansion of a non-conforming commercial use.  


Recommendation:

  1. “Zoning Amendment Bylaw 2024 No. 4500.220” (to rezone 6450 Island Highway North from Woodgrove Urban Centre [CC4] to Woodgrove Urban Centre [CC4] with a site-specific mini storage use) pass first reading;
  2. “Zoning Amendment Bylaw 2024 No. 4500.220” pass second reading;
  3. Council direct Staff to hold a Public Hearing for “Zoning Amendment Bylaw 2024 No. 4500.220”; and,
  4. Council direct Staff to secure the conditions related to “Zoning Amendment Bylaw 2024 No. 4500.220” as outlined in the “Conditions of Rezoning” section of the report titled "Rezoning Application No. RA497 - 6450 Island Highway North", dated 2024-FEB-05 should Council support the bylaw at third reading.

To be introduced by Jeremy Holm, Director, Planning and Development.


Purpose:  To present, for Council’s consideration, general text and mapping amendments to “City of Nanaimo Zoning Bylaw 2011 No. 4500”.


Recommendation:  That:
1.    “Zoning Amendment Bylaw 2023 No. 4500.219” (General text and mapping amendments to “City of Nanaimo Zoning Bylaw 2011 No. 4500”) pass first reading;
2.    “Zoning Amendment Bylaw 2023 No. 4500.219” pass second reading; and
3.    “Zoning Amendment Bylaw 2023 No. 4500.219” pass third reading.

To be introduced by Laura Mercer, General Manager, Corporate Services.


Purpose:  To introduce “Financial Plan Amendment Bylaw 2024 No 7359.02” for first, second and third readings, for changes that have occurred since the bylaw was last amended on 2023-MAY-08.


Recommendation:  

  1. That “Financial Plan Amendment Bylaw 2024 No. 7359.02” (To amend the 2023 – 2027 Financial Plan), pass first reading;
  2. That “Financial Plan Amendment Bylaw 2024 No. 7359.02” pass second reading; and
  3. That “Financial Plan Amendment Bylaw 2024 No. 7359.02” pass third reading.

13.

 

That “Zoning Amendment Bylaw 2023 No. 4500.214” (to rezone 6124 Metral Drive from Single Dwelling Residential [R1] to Residential Corridor [COR1]) be adopted.

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