AGENDA
REGULAR COUNCIL MEETING

4:00 p.m. To Proceed In Camera, Reconvene Regular Council Meeting 7:00 p.m.
SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE
80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS AT 9:00 P.M.


That the meeting be closed to the public in order to deal with agenda items under the Community Charter:


Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:


(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;
(c) labour relations or other employee relations;
(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;
(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; 
(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public;
(m) a matter that, under another enactment, is such that the public may be excluded from the meeting;

(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2); and,


Section 90(2):


(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.


 

Minutes of the Special Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC on Wednesday, 2023-NOV-01 at 1:00 p.m.

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, Nanaimo, BC, on Monday, 2023-NOV-06, at 4:30 p.m.

During the 2023-NOV-06 In Camera Council Meeting, Council appointed Councillor Hemmens as a trustee to the Vancouver Island Regional Library (VIRL) board and Councillor Eastmure as an alternate for the period January 1 to December 31, 2024.

During the 2023-NOV-06 In Camera Council Meeting, Council appointed Jamie Dubyna to the Board of Variance for a three-year term ending 2026-NOV-06 or until a successor is appointed. 

Dr. Derek Poteryko, Medical Director, Nanaimo Community, to provide an update on the health care challenges in the community. 


[Note:  PowerPoint to be distributed on the addendum.]

[Note:  A link to the 2023-NOV-08 Advisory Committee on Accessibility and Inclusiveness Meeting agenda is attached for information.]

That Council endorse the Advisory Committee on Accessibility and Inclusiveness 2023-2026 workplan as presented in the report titled "Advisory Committee on Accessibility and Inclusiveness Workplan", dated 2023-NOV-08.

That Council approve the implementation of the following pilot project subject to funding:

  • Installation of a hearing loop at the front counter at two City facilities, and an adaptive soundfield system in the Service and Resource Centre Boardroom; and,
  • Direct Staff to return to a Finance and Audit Committee Meeting to determine funding options for the pilot project.

[Note:  A link to the 2023-NOV-15 Finance and Audit Committee Meeting agenda is attached for information.]

That Council add a decision point for Council consideration to the 2024-2028 Financial Plan deliberations to consider providing ongoing funding to the CatNap Society for animal control services. 

That Council approve using $15,000 from the Climate Action Reserve Fund to support a joint application to BC Hydro with the Regional District of Nanaimo for a “Mobile Home Park Energy Conservation and Emissions Reduction Strategy”. 

That Council allocate Online Accommodation Platform revenue in 2024 as follows:

  1. $438,986 to acquisition of land for affordable housing;
  2. $200,000 for continued support to rent bank and rent supplement programs; and,
  3. $300,000 for infrastructure and land improvements for BC Housing and City Memorandum of Understanding development projects. 

That Council amend Reserve Policy COU-231 to include the Harewood Centennial Turf Field Reserve Fund.  

To be introduced by Sheila Gurrie, Director, Legislative Services. 


Purpose:  To establish protocols for handling electronic and paper correspondence addressed to the Mayor and/or Council as well as protocols for responding consistently to groups or organizations that request support from the City of Nanaimo in their endeavors.


Recommendation:

  1. That Council endorse COU-238 Council Correspondence Policy as attached to the November 20, 2023, report by the Deputy Corporate Officer.
  2. That Council endorse COU-237 Council Support Policy as attached to the November 20, 2023, report by the Deputy Corporate Officer.

To be introduced by Jeremy Holm, Director, Planning and Development.


Purpose:  To introduce amendments to “Building Bylaw 2016 No. 7224” for Council’s consideration, including the introduction of the Certified Professional Program and other housekeeping amendments.


Recommendation:  That:

  1. “Building Amendment Bylaw 2023 No. 7224.06” (to implement a Certified Professional Program; alignment of Professional Practice Guidelines for Retaining Walls; and minor housekeeping items) pass first reading;
  2. “Building Amendment Bylaw 2023 No. 7224.06” pass second reading;
  3. “Building Amendment Bylaw 2023 No. 7224.06” pass third reading.

To be introduced by Sheila Gurrie, Director, Legislative Services. 


[Note:  Report to be distributed on the addendum.]

To be introduced by Bill Corsan, Director, Corporate and Business Development. 


Purpose:  To obtain Council approval for a multi-family development at 340 Campbell Street to be included in the Downtown Revitalization Tax Exemption program.


Recommendation:  That Council approve the Revitalization Tax Exemption Agreement for a proposed multi-family development with no fewer than 160 units at 340 Campbell Street. 

To be introduced by Jeremy Holm, Director, Planning and Development. 


Purpose:  To present for Council’s consideration a development permit amendment application for overheight walls at 30 Mt Benson Street.  


Recommendation:  That Council issue Development Permit No. DP1303 for an overheight privacy wall and retaining wall at 30 Mt Benson Street with variances as outlined in the “Proposed Variances” section of the Staff Report dated 2023-NOV-20

To be introduced by Jeremy Holm, Director, Planning and Development. 


Purpose:  To present to Council a proposed policy resolution to address the City’s liability related to buildings used for emergency shelters and warming/cooling centres that do not meet the requirements in the BC Building Code and BC Fire Code.


Recommendation:  That Council: 

  1. endorse the “Emergency Shelter and Warming/Cooling Centre Regulation Enforcement Policy Resolution” as attached to the 2023-NOV-20 Staff report titled “Emergency Shelter and Warming/Cooling Centre Regulation Enforcement”; and,
  2. send correspondence to the Minister of Housing and Minister of Social Development and Poverty Reduction regarding the need to protect emergency shelters and warming/cooling centres in Nanaimo that do not meet the requirements of the BC Building Code and BC Fire Code.

13.