AGENDA
REGULAR COUNCIL MEETING

4:30 p.m. To Proceed In Camera, Reconvene Regular Council Meeting 7:00 p.m.
Shaw Auditorium, Vancouver Island Conference Centre
80 Commercial Street, Nanaimo, BC

SCHEDULED RECESS AT 9:00 P.M.


That the meeting be closed to the public in order to deal with agenda items under the Community Charter:


Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:


(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;
(c) labour relations or other employee relations;
(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;
(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public;
(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2); and,


Section 90(2) A part of a meeting must be closed to the public if the subject matter being considered relates to one or more of the following:


(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2025-MAR-17 at 5:00 p.m.

Minutes of the Governance and Priorities Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC on Monday, 2024-DEC-09 at 1:00 p.m. 

Minutes of the Mayor's Leaders' Table Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Friday, 2024-DEC-13 at 8:33 a.m.

Minutes of the Advisory Committee on Accessibility and Inclusiveness Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2025-JAN-08 at 4:00 p.m.

Minutes of the Design Advisory Panel meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Thursday, 2025-FEB-13 at 5:01 p.m.

Minutes of the Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Wednesday, 2025-FEB-19 at 9:00 a.m.

Minutes of the Design Advisory Panel Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Thursday, 2025-FEB-27 at 5:00 p.m.

[Note:  a link to the 2025-MAR-12 Advisory Committee on Accessibility and Inclusiveness Meeting agenda is provided for information.]

That Council endorse blue as the colour palette for Westwood Lake Park wayfinding and signage as part of the Westwood Lake Park Amenity Improvements project. 

[Note:  a link to the 2025-MAR-19 Finance and Audit Committee Meeting agenda is provided for information.]

That Council approve the allocation of the 2024 operating surplus as follows:


1.  General Fund

a.  RCMP Contract Reserve $1,411,438
b.  General Financial Stability Reserve $1,094,545
c.  Special Initiatives Reserve  $5,290,000
Total $7,795,983


2. Sewer Fund

a.  Sewer Reserve $342,240

That Council direct Staff to increase the budget by $1,876,373 funded from the Special Initiatives Reserve to proceed with the alternate design for the Loudon Park improvements as outlined in the report titled "Loudon Park Improvements" dated 2025-MAR-19. 

[Note:  a link to the 2025-MAR-24 Governance and Priorities Committee Meeting agenda is provided for information.]

That Council endorse in principle the proposed City Plan monitoring process as outlined in the Staff Report dated 2025-MAR-24.

To be introduced by Jeremy Holm, Director, Planning and Development.


Purpose:  To present for Council’s consideration, a heritage alteration permit application to allow minor exterior alterations of the Nanaimo Court House building at 35 Front Street.


Recommendation:  That Council issue Heritage Alteration Permit No. HAP00031 to allow minor exterior alterations of the Nanaimo Court House building at 35 Front Street.

To be introduced by Sheila Gurrie, Director, Legislative Services. 


Purpose: To bring forward a housekeeping bylaw to repeal bylaws that are outdated or no longer valid.


Recommendation: 

  1. That "Miscellaneous Bylaws Repeal Bylaw 2025 No. 7352" (a bylaw to repeal outdated bylaws) pass first reading.
  2. That "Miscellaneous Bylaws Repeal Bylaw 2025 No. 7352" pass second reading.
  3. That "Miscellaneous Bylaws Repeal Bylaw 2025 No. 7352" pass third reading.

To be introduced by Bill Sims, General Manager, Engineering and Public Works.


Purpose:  To present financial projections for curbside recycling collection operations, 2025 through 2029.

To be introduced by Jeremy Holm, Director, Planning and Development.


Purpose:  To present for Council’s consideration a new liquor primary licence application for an existing nail salon and spa located at Unit 201 – 70 Commercial Street.


Recommendation:  That Council recommend that the Liquor and Cannabis Regulation Branch approve the application for a liquor primary licence at Unit 201 – 70 Commercial Street.

To be introduced by Jeremy Holm, Director, Planning and Development.


Purpose:  To present for Council’s consideration a development permit application for an addition to an existing light industrial building at 1810 Fremont Road.  


Recommendation:  That Council issue Development Permit No. DP1365 for an addition to an existing light industrial building at 1810 Fremont Road with variances as outlined in the “Proposed Variances” section of the Staff Report dated 2025-APR-07.

To be introduced by Jeremy Holm, Director, Planning and Development.


Purpose:  To seek Council’s direction on an application to amend previously approved Section 219 covenants at 6340 McRobb Avenue, in order to facilitate the development of a proposed multi-family residential project.


Recommendation:  That Council direct Staff to proceed with a Public Hearing for the proposed Covenant Amendment for 6340 McRobb Avenue.

13.

 

That "Housing Agreement Bylaw 2025 No. 7394" (to secure the terms and conditions of occupancy for a residential shelter at 11 Dancer Road) be adopted. 

At the 2025-MAR-17 Regular Council Meeting, Councillor Manly advised that he would be bringing forward the following motion for consideration:


"That Council direct Staff to explore, as part of the City of Nanaimo’s process to update the facilities at the Public Works Yard located at 2020 Labieux Road, synergies between the needs of the Regional District of Nanaimo (RDN) and the City of Nanaimo, and report back to Council on how the Public Works Yard upgrades could assist the RDN with their transit related infrastructure and vehicle maintenance needs while reducing costs for both levels of government."

At the 2025-MAR-17 Regular Council Meeting, Councillor Manly advised that he would be bringing forward the following motion for consideration: 


"That Council direct Staff to prepare a report outlining options for an amendment to "Council Procedure Bylaw 2018 No. 7272" to include a certification process to provide accreditation to media representatives and independent journalists to permit the usage of electronic devices at the City of Nanaimo Council and Committee meetings for journalistic purposes."

[Note:  This items was deferred from the 2025-MAR-17 Regular Council Meeting]


That “Council Procedure Bylaw Amendment Bylaw 2025 No. 7272.05” (a bylaw to include provisions associated with delegations, inappropriate behaviour, electronic devices and signs in Council and Committee meetings and minor housekeeping amendments) be adopted.

[Note:  This items was deferred from the 2025-MAR-17 Regular Council Meeting]


That “Respectful Spaces Amendment Bylaw 2025 No. 7381.01” (a bylaw to include electronic devices and other housekeeping amendments) be adopted.

No Item Selected