AGENDA
REGULAR COUNCIL MEETING

5:00 p.m. to Proceed In Camera, Reconvene Open Meeting at 7:00 p.m.
SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE
80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS AT 9:00 P.M.


That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

(b) personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity;

(c) labour relations or other employee relations;

(d) the security of property of the municipality;

(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;

(g) litigation or potential litigation affecting the municipality;

(h) an administrative tribunal hearing or potential administrative tribunal hearing affecting the municipality, other than a hearing to be conducted by the Council or a delegate of Council;

(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

(j) information that is prohibited, or information that if it were presented in a document would be prohibited, from disclosure under Section 21 of the Freedom of Information and Protection of Privacy Act;

(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public;

(l) discussions with municipal officers and employees respecting municipal objectives, measures and progress reports for the purposes of preparing an annual report under Section 98 [annual municipal report];

(m) a matter that, under another enactment, is such that the public may be excluded from the meeting;

(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2);

(o) the consideration of whether the authority under Section 91 [other persons attending closed meetings] should be exercised in relation to a Council meeting; and,

 Community Charter Section 90(2):

(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

Minutes of the Special Council Meeting (Public Hearing) held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Thursday, 2021-SEP-23 at 7:00 p.m.

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2021-OCT-18 at 4:30 p.m.

Minutes of the Environment Committee Meeting held virtually on Wednesday, 2021-MAY-12, at 5:01 p.m.

Minutes of the Board of Variance Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2021-JUN-30 at 4:00 p.m.

Minutes of the Environment Committee Meeting held virtually on Wednesday, 2021-JUL-14, at 5:01 p.m.

Minutes of the Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Wednesday, 2021-SEP-22, at 9:00 a.m.

Minutes of the Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Wednesday, 2021-OCT-20, at 9:00 a.m.

[Note:  A link to the 2021-OCT-20 Finance and Audit Committee Meeting Agenda is provided for information.]

That Council update the current Investment Policy to include the following:

 “Where possible, socially responsible investing (SRI) and green investing criteria will be applied to the selection of investments.  The City’s investment program will consider SRI products that adhere to statutory requirements and meet the objectives laid out in this policy.  Organizations that adopt a socially responsible investment platform are preferred.  Where SRI and green investments are within 5% of maximum available yields, SRI or green facilities will be exercised.”

That Council direct Staff to:

  1. Execute the attached Participation Agreement, dated June 23rd, 2021, to enter into contract with Community Energy Association to participate in the Mid-Island Electric Vehicle Charging Station Network;
  2. Add a project to 2021 of the 2021-2025 Financial Plan, for the installation of four public, electric vehicle charging stations at City-owned sites within the community. These would be funded by a grant and a reallocation of existing resources; and
  3. Collaborate with Regional District of Nanaimo staff to select specific locations within the area that optimize coverage.

That Council approve the request from the Nanaimo Science and Sustainability Society (NS3) for a Community Program Development Grant in the amount of $1,000 to assist in funding The Great Pumpkin Toss event for children and families.

[Note: a link to the 2021-OCT-25 Governance and Priorities Committee Meeting Agenda is provided for information.]

That Council direct Staff to consider the material from the Diana Krall Plaza Redevelopment Plan as part of the upcoming discussions around the Commercial Street Revitalization Plan.

That Council direct Staff to focus on proofing concepts that accommodate a multi-story mixed use building on The Hub project site. 

To be introduced by Dale Lindsay, General Manager, Development Services. 

Purpose:  To present for Council’s consideration, a development permit application for an 11-unit multi-family development at 1534 Extension Road.

Delegation:

  1. Chris Cathers

Recommendation:  That Council issue Development Permit No. DP1206 at 1534 Extension Road to permit an 11-unit multi-family development with the following variances to:

  • increase the maximum allowable fence height within the front yard setback from 1.2m to 2.8m for the proposed decorative arbour; and
  • increase the maximum allowable percentage of small car parking spaces from 40% to 77%.

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To amend “City of Nanaimo Zoning Bylaw 2011 No. 4500” and “Off-Street Parking Regulation Bylaw 2018 No. 7266” with general text and mapping amendments

Recommendation: That:

  1. “Zoning Amendment Bylaw 2021 No. 4500.182” (To make general text and mapping amendments to “City of Nanaimo Zoning Bylaw 2011 No. 4500”) pass first reading;
  2. “Zoning Amendment Bylaw 2021 No. 4500.182” pass second reading;
  3. “Off-Street Parking Regulations Amendment Bylaw 2021 No. 7266.02” (To make general text amendments to “Off-Street Parking Regulation Bylaw 2018 No. 7266”) pass first reading; and
  4. “Off-Street Parking Regulations Amendment Bylaw 2021 No. 7266.02” pass second reading.

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present for Council’s consideration, an Official Community Plan amendment application to amend the Official Community Plan Schedule B – Old City Neighbourhood Concept Plan ‘Sub-Area 3 – Multi-Family Low Density’; and to rezone the property from R14 (Old City Low Density Fourplex Residential) to R15 (Old City Medium Density Residential) with a site-specific amendment to allow a maximum of seven dwelling units on the property at 456 Milton Street.

Recommendation: That:

  1. “Official Community Plan Amendment Bylaw 2021 No. 6500.046” (To allow seven residential units at 456 Milton Street) pass first reading;
  2. “Official Community Plan Amendment Bylaw 2021 No. 6500.046” pass second reading;
  3. “Zoning Amendment Bylaw 2021 No. 4500.193” (To rezone 456 Milton Street from R14 - Old City Low Density Fourplex Residential to R15 - Old City Medium Density Residential) pass first reading;
  4. “Zoning Amendment Bylaw 2021 No. 4500.193” pass second reading; and
  5. Council direct Staff to secure a community amenity contribution and road dedication prior to adoption of the “Zoning Amendment Bylaw 2021 No. 4500.193”, should Council support the zoning amendment bylaw at third reading

To be introduced by Sheila Gurrie, Director, Legislative Services.

Purpose:  To formalize into policy the historical practice of Council seating arrangements at Council meetings.  

Recommendation:  That Council endorse the Council Seating Arrangements Policy as attached to the November 1, 2021 report by the Deputy City Clerk. 

To be introduced by Sheila Gurrie, Director, Legislative Services.

Purpose:  To present Council with a Political Signage Regulation Bylaw for consideration based on the direction provided by the Governance and Priorities Committee at its September 27, 2021 meeting. 

Recommendation:

Political Signage Regulation Bylaw
That: 

  1. “Political Signage Regulation Bylaw 2021 No. 7335” (To govern the use of political signs within the City of Nanaimo) pass first reading;
  2. “Political Signage Regulation Bylaw 2021 No. 7335” pass second reading; and
  3. “Political Signage Regulation Bylaw 2021 No. 7335” pass third reading.

Traffic and Highways Amendment Bylaw
That:

  1. “Traffic and Highways Regulation Amendment Bylaw 2021 No. 5000.047” (To remove references to election signage) pass first reading;
  2. “Traffic and Highways Regulation Amendment Bylaw 2021 No. 5000.047” pass second reading;
  3. “Traffic and Highways Regulation Amendment Bylaw 2021 No. 5000.047” pass third reading.

Sign Amendment Bylaw
That:

  1. “Sign Amendment Bylaw 2021 No. 2850.23” (To remove references to political or campaign signs) pass first reading;
  2. “Sign Amendment Bylaw 2021 No. 2850.23” pass second reading;
  3. “Sign Amendment Bylaw 2021 No. 2850.23” pass third reading.

Bylaw Notice Enforcement Amendment Bylaw
That:

  1. “Bylaw Notice Enforcement Amendment Bylaw 2021 No. 7159.14” (To assign fines associated with political sign violations) pass first reading;
  2. “Bylaw Notice Enforcement Bylaw 2021 No. 7159.14” pass second reading;
  3. “Bylaw Notice Enforcement Bylaw 2021 No. 7159.14” pass third reading.

To be introduced by Sheila Gurrie, Director, Legislative Services.

Purpose:  To request that Council appoint one trustee and one alternate to the Vancouver Island Regional Library Board.

Recommendation:  That Council appoint one trustee and one alternate to the Vancouver Island Regional Library Board of Trustees for the January 1, 2022 to November 6, 2022 term. 

13.

It is requested that Council hear anyone wishing to speak with respect to "Business Licence Bylaw 2021 No. 7318".

That  “Business Licence Bylaw 2021 No. 7318” (To regulate the operation of businesses within the City of Nanaimo) be adopted.

That “Fees and Charges Amendment Bylaw 2021 No. 7041.03” (To add business licence fees) be adopted. 

That “Bylaw Notice Enforcement Amendment Bylaw 2021 No. 7159.13” (To replace the fine schedule for the Business Licence Regulation Bylaw) be adopted.

At the Regular Council Meeting held 2021-OCT-18 Councillor Armstrong advised she would be bringing forward the following motion for consideration:

  1. That Council support the RCMP Community Policing Team in securing a meeting with the Honourable Sheila Malcolmson, MLA, to present the safety audit reports and request a solution; and,
  2. That Council direct Staff to engage with the Union of British Columbia Municipalities (UBCM) to engage the Province on resolving the issue of how 9-1-1 calls can be routed and responded to by mental health specialists (whether Police or Ministry of Health) throughout the province. 

At the Regular Council Meeting held 2021-OCT-18, Councillor Hemmens advised she would be bringing forward the following motion for consideration:

That Council direct Staff to negotiate a Memorandum of Understanding with BC Housing which
incorporates the following:

  • Addresses housing needs identified in the Health and Housing Action Plan;
  • Explores opportunities to cap permanent supportive units at 35 residents;
  • Creation of dry facilities; and
  • Development of transitional housing.
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