AGENDA

SPECIAL COUNCIL MEETING

Meeting #:
Date:	Monday, May 14, 2018
Time:	4:30 p.m. to Proceed In Camera in the Douglas Rispin Room, 7:00 p.m. Open Meeting in the Shaw Auditorium
Location:	SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE 80 COMMERCIAL STREET, NANAIMO, BC

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1.

CALL THE SPECIAL MEETING OF COUNCIL TO ORDER

2.

PROCEDURAL MOTION

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1):

(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2).

3.

INTRODUCTION OF LATE ITEMS

4.

ADOPTION OF AGENDA

5.

ADOPTION OF MINUTES

a.

Minutes

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Monday, 2018-APR-23 at 5:00 p.m.

6.

PRESENTATIONS

a.

Delegation from the Grade 5 Class of Departure Bay Elementary School

The Grade 5 students from Departure Bay Elementary School, lead by their teacher Mr. McDowall, to provide a presentation regarding playgrounds for the Port Drive Waterfront Development plan and the importance of playgrounds. 

7.

MAYOR'S REPORT

8.

ADMINISTRATION

a.

Advisory Committee Minutes

1.

Minutes of the Community Engagement Task Force Meeting held on Tuesday, 2018-MAR-27.

b.

Committee Recommendations

1.

Public Safety Committee Recommendation - 2018-MAY-03

To be introduced by Councillor Armstrong.

The Public Safety Committee recommends that Council ask Staff to inquire into incorporating graffiti proofing requirements in new developments (both residential and commercial) within the city, by way of an amendment to the building bylaw or other means.

9.

CORPORATE SERVICES

a.

Alternative Approval Process Results - "Fire Station #1 Borrowing Bylaw 2018 No. 7257"

To be introduced by Sheila Gurrie, City Clerk.

Purpose:  To provide Council with the results of the Alternative Approval Process and to obtain Council approval for adoption of "Fire Station #1 Borrowing Bylaw 2018 No. 7257".

Recommendation:  That Council receive for information the results of the Alternative Approval Process related to "Fire Station #1 Borrowing Bylaw 2018 No. 7257".

10.

PUBLIC SERVICES

a.

2018 Strategic Directions - Nanaimo Youth Advisory Committee

To be introduced by Bill Corsan, Deputy Director of Community Development.

Purpose:  To obtain Council approval for the Nanaimo Youth Advisory Council's 2018 Strategic Directions.

 

 

 

 

Recommendation:  That Council endorse the 2018 Strategic Directions for the Nanaimo Youth Advisory Council as follows:

1. Youth Poverty;
2. Transportation; and,
3. Event Participation and Organization.

b.

Cliff Street Contaminated Soils

To be introduced by Bill Corsan, Deputy Director of Community Development.

Purpose:  To respond to questions with regards to Contaminated Soils Management asked by Council at the Regular Council Meeting held on December 5, 2016.

Recommendation:  That the “Cliff Street Contaminated Soils” report dated May 14, 2018 be received for information.

c.

Building Bylaw Amendment

To be introduced by Bill Corsan, Deputy Director of Community Development.

Purpose:  To introduce an amendment to the Building Bylaw for Council's consideration.

Recommendation:

1. That “Building Amendment Bylaw 2018 No. 7224.01” (To bring Building Bylaw 2016 No. 7224 into conformance with the Building Act) pass first reading;
2. That “Building Amendment Bylaw 2018 No. 7224.01” pass second reading; and,
3. That “Building Amendment Bylaw 2018 No. 7224.01” pass third reading.

d.

11-5600-03 Water Metering Policy

To be introduced by Bill Sims, Director of Engineering and Public Works.

Purpose:  To present options and recommendations regarding the “11-5600-03 Water Metering Policy”.

[Note:  Due to the large size of Attachment B - Water Metering Strategy, please find a link to the document on the attached page.]

Recommendation:  That Council approve “11-5600-03 Water Metering Policy” dated 2018-MAY-14.

11.

PUBLIC SAFETY

a.

Cameras in Taxi Cabs

To be introduced by Karen Fry, Fire Chief and Director of Public Safety.

Purpose:  To provide Council with information on their motion requiring cameras in taxicabs.

Recommendation:  That report titled Cameras in Taxi Cabs, dated May 14, 2018, be received for information.

12.

BYLAWS (with no accompanying report)

a.

"Fire Station #1 Borrowing Bylaw 2018 No. 7257"

That “Fire Station #1 Borrowing Bylaw 2018 No. 7257” (To authorize the borrowing of up to $17,000,000 for the reconstruction of Fire Station Number 1 [“Fire Station #1”]) be adopted.

b.

Bylaw Status Sheet (for information only)

13.

CORRESPONDENCE (not related to a Report to Council)

14.

COUNCIL APPOINTMENTS

15.

NOTICE OF MOTION

16.

OTHER BUSINESS

a.

Councillor Kipp Notice of Motion Regarding Financial Policies

During the Special Council Meeting held 2018-MAR-26 Councillor Kipp advised that he would be bringing forward the following motion for consideration:

"Whereas Finance was working on a number of policies and some Administrative Procedures and Guidelines, that are not in place but are necessary such as; Budget and Fiscal Management Policy, Reserve Policy, Revenue Policy, Debt Management Policy that stem from the Core Services Review and subsequent Council actions and Council requests an update and timeframe for these policies."

17.

DELEGATIONS (not related to a report to Council)

a.

Delegation from Nicholas Heather

Nicholas Heather to provide Council with a verbal presentation in support of the Speculation and Empty Home Tax.

b.

Delegation from Deborah Hollins and Kahir Lalji

Deborah Hollins and Kahir Lalji to provide a presentation regarding the Community Based Senior's Sector, the Raising the Profile Project and the Provincial Summit on Aging.

c.

Delegation from Doug Bender

Doug Bender to provide a verbal presentation regarding the noise of containers from Omni Foods on Fry Street.

[Note:  Previous notice for DVP343 and link to minutes from March 19, 2018 Council meeting included for reference.]

d.

Delegation from Ron Walker, Past President, BC and Yukon Branch, the Kidney Foundation of Canada

Ron Walker, Past President, BC and Yukon Branch, the Kidney Foundation of Canada, to request that the City of Nanaimo pass a resolution in support of the Organ Donor Program in line with the resolution of the Union of BC Municipalities.

18.

QUESTION PERIOD (Agenda Items Only)

19.

ADJOURNMENT OF THE SPECIAL COUNCIL MEETING