MERGED AGENDA 

REGULAR COUNCIL MEETING

Meeting #:
Date:	Monday, October 21, 2019
Time:	7:00 P.m. - 11:00 P.m.
Location:	SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE 80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS 9:00 P.M.

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1.

CALL TO ORDER:

2.

INTRODUCTION OF LATE ITEMS:

3.

APPROVAL OF THE AGENDA:

4.

ADOPTION OF THE MINUTES:

a.

Minutes

Minutes of the Special Council Meeting held in the Douglas Rispin Room, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2019-SEP-30, at 4:00 p.m.

b.

Minutes

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2019-OCT-07, at 7:00 p.m.

5.

MAYOR'S REPORT:

a.

Mayor Krog Meeting with the Honourable Selina Robinson, 2019-OCT-31

Mayor Krog will be meeting with the Honourable Selina Robinson in Victoria, BC, 2019-OCT-31.

6.

PRESENTATIONS:

7.

DELEGATIONS:

8.

CONSENT ITEMS:

a.

Advisory Committee Minutes

1.

Minutes of the Governance and Priorities Committee Meeting held in the Boardroom, Service and Resource, 411 Dunsmuir Street, Nanaimo, BC, on Monday, 2019-SEP-09, at 1:00 p.m.

2.

Minutes of the Design Advisory Panel Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Thursday, 2019-SEP-12, at 5:00 p.m.

3.

Minutes of the Health and Housing Task Force Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2019-SEP-18, at 12:30 p.m.

b.

Committee Recommendations

1.

Governance and Priorities Committee Recommendations 2019-OCT-07

[Note: A link to the 2019-OCT-07 Governance and Priorities Committee Agenda is attached for information.]

1.

Council Policy - Notice of Motion

That Council approve the Notice of Motion Policy.

2.

Nanaimo Youth Advisory Council

That Council dissolve the Nanaimo Youth Advisory Council.

3.

Advisory Committee on Accessibility and Inclusiveness

That Council refer "Advisory Committee on Accessibility and Inclusiveness" to Staff for further input and information.

4.

Presentation re:  Fire Department Update and Services Delivery Plan

That Council direct Staff to prepare a report for Council on transitioning pre-hospital care up to Emergency Medical Responder. 

5.

Discussion:  Boathouse and Paddling Centre

That Council direct Staff to invite the Boathouse and Paddling Centre to make a presentation at a future Council meeting.

6.

Agenda Planning

That Council direct Staff to invite the Medical Director, Nanaimo Community, to make a presentation during a future Council meeting.

2.

Finance and Audit Committee Recommendations 2019-OCT-16

[Note: A link to the 2019-OCT-16 Finance and Audit Committee Agenda is attached for information.]

1.

Loudon Park Boathouse Project

That Council:

1. consider funding of $123,750 during the 2020 financial plan review for detailed design and costing of the Loudon Boathouse (with $15,000 coming from private contributions);
2. direct Staff to return with, final costing and funding options for Council’s review and consideration during the 2021 budget review if design phase is approved; and,
3. direct Staff to work with the Long Lake Flatwater Training Centre Society and Rotary Club of Nanaimo North on fundraising and other sources of revenue for the project.

2.

Community Resiliency Investment Program (FireSmart Community Funding and Supports Program)

That Council support the City of Nanaimo's application to the Union of BC Municipalities for the Community Resiliency Investment Program (FireSmart Community Funding and Support Program) and if successful the 2020-2024 Financial Plan be amended to include this grant.

3.

Heritage Facade Grant Application - 34 Victoria Crescent

That Council approve a Heritage Façade Grant of up to $20,000 for the Queen’s Hotel located at 34 Victoria Crescent to repaint the building’s exterior, as well as install new brick cladding, a new awning system, new signage (including a vintage refurbished Queen’s sign), and new exterior lighting to the building’s Victoria Crescent façade. 

9.

REPORTS:

a.

Property Maintenance - 188 Capt Morgans Boulevard and 63 Pirates Lane

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  The property owner is appealing the direction of the Manager of Bylaw Services to remove accumulated rubbish on or around lands or buildings owned by him at 188 Capt. Morgans Boulevard and 63 Pirates Lane, pursuant to Section 8 of the “Property Maintenance and Standards Bylaw 2017 No. 7242”.

Delegation:

1. Dan Hibbert, part owner, 188 Capt. Morgans Boulevard and 63 Pirates Lane.

Recommendation: 

That Council, pursuant to “Property Maintenance and Standards Bylaw 2017 No. 7242”, direct the owners of the properties as listed below to remove the materials noted within fourteen days or the work will be done by the City or its agents at the owners’ cost:

1. 188 Capt. Morgans Boulevard – Unlicensed and/or derelict vehicles, boats, building materials, and garbage; and,
2. 63 Pirates Lane – Fifth-wheel travel trailer, building materials, scrap steel, lumber, derelict boat on trailer, derelict hovercraft, dump truck, old trailer full of renovation debris, and garbage.

1.

Remove Agenda Item 9(a) - Property Maintenance - 188 Capt. Morgans Boulevard and 63 Pirates Lane

b.

Nanaimo Region Foundry BC Centre

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To provide Council with background information regarding the Foundry BC youth wellness centre program and to obtain Council support for the Nanaimo Region Foundry BC Steering Committee’s (NFSC) application to Foundry BC to fund a Foundry centre in Nanaimo with City of Nanaimo participation on the steering committee.

Recommendation:  That Council authorize the Mayor to provide a letter of support to the Nanaimo Region Foundry BC Steering Committee regarding their application to create a Foundry BC site in Nanaimo and direct a representative from City Staff to participate as a non-voting member on the committee.

1.

Add Presentation from Jason Harrison, Executive Director, Canadian Mental Health Association, Mid-Island Branch

c.

Rezoning Application No. RA419 - 150 Esplanade and 155 Fry Street

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present Council with an application to rezone the subject properties at 150 Esplanade and 155 Fry Street from Community Corridor (COR3) to Mixed Use Corridor (COR2) in order to allow a mixed-use and residential development.

Recommendation:  That:

1. “Zoning Amendment Bylaw 2019 No. 4500.159” (To rezone 150 Esplanade and 155 Fry Street from Community Corridor [COR3] to Mixed Use Corridor [COR2]) pass first reading;
2. “Zoning Amendment Bylaw 2019 No. 4500.159” pass second reading; and,
3. Council direct Staff to secure the community amenity contribution should Council support the bylaw at third reading.

d.

Rezoning Application No. RA436 - 120 Commercial Street

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present Council with an application to amend the existing zoning of the property located at 120 Commercial Street to allow “Cannabis Retail Store” as a site-specific use in the Core (DT1) zone.

Delegation:

1. Andrew Gordon, Aura Cannabis Inc.

Recommendation:  That:

1. “Zoning Amendment Bylaw 2019 No. 4500.161” (To rezone 120 Commercial Street to allow “Cannabis Retail Store” as a site-specific use in the Core [DT1] zone) pass first reading;
2. “Zoning Amendment Bylaw 2019 No. 4500.161” pass second reading; and,
3. Council direct Staff to secure the amenity contribution prior to adoption of the bylaw, should Council support the bylaw at third reading.

e.

Rezoning Application No. RA437 - 115 Chapel Street

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present Council with an application to amend the existing zoning of the property located at 115 Chapel Street to allow “Cannabis Retail Store” as a site-specific use the Core (DT1) zone.

Recommendation:  That:

1. “Zoning Amendment Bylaw 2019 No. 4500.160” (To rezone 115 Chapel Street to allow “Cannabis Retail Store” as a site-specific use the Core [DT1] zone) pass first reading;
2. “Zoning Amendment Bylaw 2019 No. 4500.160” pass second reading; and,
3. Council direct Staff to secure the amenity contribution and BC Liquor and Cannabis Regulation Branch approval prior to adoption of the bylaw, should Council support the bylaw at third reading.

10.

BYLAWS:

a.

"Zoning Amendment Bylaw 2019 No. 4500.132"

That "Zoning Amendment Bylaw 2019 No. 4500.132" (To rezone 111 Nicol Street to allow a site-specific Cannabis Retail Store use in the Gateway [DT12] Zone) be adopted.

b.

"Council Procedure Amendment Bylaw 2019 No. 7272.01"

That Council Procedure Amendment Bylaw 2019 No. 7272.01” (To remove references to the Committee of the Whole and include amendments related to delegations, task forces and other administrative matters) be adopted.

c.

"Property Tax Exemption Bylaw 2019 No. 7293"

That “Property Tax Exemption Bylaw 2019 No. 7293” (To provide exemptions from 2019 property taxes) be adopted.

d.

"Building Bylaw Amendment Bylaw 2019 No. 7224.02"

That "Building Bylaw Amendment Bylaw 2019 No. 7224.02" (To introduce BC Energy Step Code regulations, and amend demolition permit expiration, amend works and services) be adopted.

e.

“Highway Closure and Dedication Removal Bylaw 2019 No. 7292”

That “Highway Closure and Dedication Removal Bylaw 2019 No. 7292” (To provide highway closure and dedication removal of Lubbock Square adjacent to 618 Fitzwilliam Street and 285 Prideaux Street) pass third reading.

f.

Bylaw Status Sheet (for information)

11.

CORRESPONDENCE:

a.

Correspondence from Vancouver Island Regional Library dated, 2019-OCT-11, re: Letter of Support for Canadian Libraries Access to Digital Content

12.

NOTICE OF MOTION:

13.

OTHER BUSINESS:

14.

QUESTION PERIOD:

15.

ADJOURNMENT: