MERGED AGENDA
REGULAR COUNCIL MEETING

4:30 p.m. to Proceed In Camera, Reconvene Regular Council Meeting 7:00 p.m.
SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE
80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS 9:00 P.M.


That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

(c) labour relations or other employee relations;

(g) litigation or potential litigation affecting the municipality;

(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2); and,

Community Charter Section 90(2):

(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

To be introduced by Tim Doyle, Fire Chief.

To be introduced by Dale Lindsay, General Manager, Development Services.

Presentation:

1.  Jeremy Holm, Director, Development Approvals.

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To provide Council with the State of the Nanaimo Economy annual report.

Presentation:

1. Amrit Manhas, Economic Development Officer.

To be introduced by Bill Sims, General Manager, Engineering and Public Works.

Presentation:

  1. Phil Stewart, Manager, Engineering Projects.

Minutes of the Special Health and Housing Task Force Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Thursday, 2020-NOV-26, at 2:17 p.m.

Minutes of the Special Design Advisory Panel Meeting held in the Boardroom, Services and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Tuesday, 2020-DEC-15, at 5:00 p.m.

Minutes of the Design Advisory Panel Meeting held in the Boardroom, Services and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Thursday, 2021-JAN-14, at 5:00 p.m.

Minutes of the Special Economic Development Task Force Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Tuesday, 2021-JAN-19, at 1:00 p.m.

Minutes of the Design Advisory Panel Meeting held in the Boardroom, Services and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Thursday, 2020-JAN-28, at 5:00 p.m.

Minutes of the Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Wednesday, 2021-FEB-17, at 9:00 a.m.

Minutes of the Governance and Priorities Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2021-FEB-22, at 1:01 p.m.

[Note:  A link to the 2021-FEB-17 Finance and Audit Committee Meeting is provided for information.]

That Council request a report from Staff with an analysis of the impact of freezing tax increases on commercial ratepayers for one year to assist and support the business community in Nanaimo.

That Council direct Staff to make menstrual products available, upon request, at:

  • Beban Park, including Arenas, Pool, and Social Centre;
  • Bowen Park;
  • Nanaimo Aquatic Centre;
  • Nanaimo Ice Centre;
  • Oliver Woods Community Centre;
  • Caledonia Park for shower program access;
  • Northfield Tourism Visitor Centre,

and that communication be placed in those facilities identifying their availability.

That Council approve a $20,000 Heritage Façade Grant for the St. Andrew’s United Church building located at 315 Fitzwilliam Street to replace the building’s asphalt shingle roof.

That Council deny the allocation of $7,000 from the Other Grant funding to the Alano Club of Nanaimo Society.

That Council approve reallocating $60,000 of the ERP Replacement project budget from 2022 to 2021, in the 2021-2025 Financial Plan.

[Note:  A link to the 2021-FEB-22 Governance and Priorities Committee Meeting is provided for information.]

That Council direct Staff to submit an application to the Canada Healthy Communities Initiative for the E & N Trail Lighting Project.

To be introduced by Laura Mercer, Director, Finance.

Purpose:  To provide information regarding the proposed new Business Improvement Area bylaw and obtain Council approval to conduct a local area service on a Council initiative utilizing the ‘petition-against’ process.

Presentation:

  1. Kim Smythe, President and CEO, Chamber of Commerce.

Recommendation:  

  1. That “Downtown Nanaimo Business Association Business Improvement Area Bylaw 2021 No. 7317” (To establish a Business Improvement Area in the downtown Nanaimo area), pass first reading;
  2. That “Downtown Nanaimo Business Association Business Improvement Area Bylaw 2021 No. 7317” pass second reading; and,
  3. That “Downtown Nanaimo Business Association Business Improvement Area Bylaw 2021 No. 7317” pass third reading.
  4. Direct Staff to proceed with notice of intention to conduct a local area service on a Council initiative, subject to a petition against process; and,
  5. Direct Staff to carry out the petition against process.

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present Council with an application to rezone 2355 Kenworth Road and a portion of 2345 Kenworth Road to allow automobile sales, service, and rental as a site-specific use in the Community Corridor (COR3) zone.

Delegation:

  1. Brian Senini

Recommendation:  That:

  1. “Zoning Amendment Bylaw 2021 No. 4500.183” (To amend the Corridor Three [COR3] zone to allow ‘automobile sales, service and rental’ as a site-specific use within 2355 Kenworth Road and a portion of 2345 Kenworth Road) pass first reading;
  2. “Zoning Amendment Bylaw 2021 No. 4500.183” pass second reading; and
  3. Prior to adoption of “Zoning Amendment Bylaw 2021 No. 4500.183”, Council direct that:
    1. Staff secure a covenant for use restrictions to replace Covenants CA6887004 and CA6318912;
    2. the applicant obtain subdivision approval for a lot line adjustment between 2355 and 2345 Kenworth Road; and
    3. the applicant provide a signed statement from a Contaminated Sites Approved Professional that the Certificate of Compliance is valid for the proposed land uses for proposed Lots A and B.

To be introduced by Sheila Gurrie, Director, Legislative Services.

Purpose:  To request that Council appoint no less than three Council members to the Parcel Tax Roll Review Panel as required under the Community Charter.

Recommendation:  That Council appoint at least three Council members and one alternate to the Parcel Tax Roll Review Panel for a term ending 2021-DEC-31.

13.

That "Financial Plan Amendment Bylaw 2021 No. 7307.02" (To amend the 2020 – 2024 Financial Plan) be adopted.

That "Housing Agreement Bylaw 2021 No. 7322" (To secure unit affordability) be adopted.