MERGED AGENDA
REGULAR COUNCIL MEETING

4:30 to Proceed "In Camera", Reconvene Open Meeting at 7:00 p.m.
SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE
80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS AT 9:00 P.M.


That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

(c) labour relations or other employee relations; and,

(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2).

Minutes of the Special Council Meeting held virtually on Monday, 2021-MAY-10 at 12:31 p.m. 

Minutes of the Regular Council Meeting held virtually on Monday, 2021-MAY-17 at 3:00 p.m.

Minutes of the Design Advisory Panel Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Tuesday, 2021-MAR-11 at 5:00 p.m.

Minutes of the Design Advisory Panel Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Tuesday, 2021-APR-08 at 5:00 p.m.

Minutes of the Special Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2021-APR-14, at 9:00 a.m.

Minutes of the Design Advisory Panel Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Tuesday, 2021-APR-22 at 5:00 p.m.

Minutes of the Governance and Priorities Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2021-APR-26, at 1:00 p.m.

Minutes of the Governance and Priorities Committee Meeting held virtually on Monday, 2021-MAY-10 at 1:00 p.m.

Minutes of the Finance and Audit Committee Meeting held virtually on Wednesday, 2021-MAY-19 at 9:00 a.m.

Minutes of the Special Advisory Committee on Accessibility and Inclusiveness Meeting held virtually on 2021-MAY-26 at 4:00 p.m.

Minutes of the Governance and Priorities Committee Meeting held virtually on Monday, 2021-MAY-31 at 10:01 a.m.

[Note:  A link to the 2021-MAY-19 Finance and Audit Committee Meeting Agenda is provided for information.]

That Council direct Staff to allocate $700,000 from the Community Works Fund to year 2022 of the 2021-2025 Financial Plan for pedestrian unallocated projects.

That Council direct Staff to include the Buttertubs Bridge project in the Draft 2022 – 2026 Financial Plan for Council consideration.

That Council direct Staff to include the stadium improvement projects in 2021 and 2022 of the 2021 – 2025 Financial Plan.

That Council direct Staff to include the Westwood Lake Park Amenities project in the Draft 2022 – 2026 Financial Plan for Council consideration. 

That Council receive the draft ideas and improvement options at Westwood Lake Park for public review and direct Staff to return with feedback and refined improvement concepts for Council’s consideration. 

That Council direct Staff to include the Marie Davidson BMX Track Improvements in the Draft 2022 – 2026 Financial Plan for Council consideration.

That Council direct Staff to accelerate the Maffeo Sutton Park inclusive Playground Phase 2 project to 2022 in the Draft 2022 – 2026 Financial Plan for Council consideration.

That Council direct Staff to include the Long Lake Paddling & Rowing Centre including park improvements and playground upgrades to the Draft 2022 – 2026 Financial Plan for Council consideration.

That Council approve a $2,500 Heritage Home Grant to repair and repaint the exterior of the Ledingham Residence at 347 Milton Street. 

That Council approve moving the Phase 2 project budget of $1,367,100 from 2022 to 2021 in the 2021-2025 Financial Plan. 

That Council direct Staff to submit the Growing Canada’s Forests:  Future Respondent form to Natural Resource Canada in response to the Two Billion Tree Request for Information for the Millstone / Nanaimo Riparian Restoration Project.  

That Council approve the City of Nanaimo 2020 Statement of Financial Information for filing with the Ministry of Municipal Affairs and Housing.

[Note:  A link to the 2021-MAY-26 Advisory Committee on Accessibility and Inclusiveness Meeting Agenda is provided for information.]

That the Advisory Committee on Accessibility and Inclusiveness recommend the following allocations of Pedestrian Unallocated Funds for Council’s consideration:

  • $200,000 for transit stop accessibility improvements
  • $250,000 for traffic signal accessibility improvements
  • $45,000 for miscellaneous accessibility improvements allocated to the Small Scale Road Improvement budget.

That Staff return to the Committee with a report outlining the possibility and feasibility for members of the Advisory Committee on Accessibility and Inclusiveness and interested City of Nanaimo Staff to participate in the Spinal Cord Injury BC Universal Design Workshop.

[Note:  A link to the 2021-MAY-31 Governance and Priorities Committee Meeting Agenda is provided for information.]

That Council direct Staff to prepare a report on the options available to support permanent recreation vehicle accommodation. 

That Council and municipal Staff adopt the use of pronouns in all written and electronic communications. 

That the City of Nanaimo use gender-inclusive and gender-neutral language, including communications, print and electronic materials.

That the City of Nanaimo update and revise all print and electronic materials to include the use of gender-inclusive and gender-neutral language.

That the City of Nanaimo arrange for the availability of diversity and inclusion training for Council members and City Staff. This would include both LGBTQIA2+ and gender competency training, either online or in-person workshops, or both.

To be introduced by Sheila Gurrie, Director, Legislative Services.

Purpose:  To replace Schedule B (The Registry Agreement) to formally authorize the District of North Cowichan to participate in the City’s Dispute Adjudication Registry System (DARS).

Recommendation:

  1. That “Bylaw Notice Enforcement Amendment Bylaw 2021 No. 7159.10” (to replace Schedule B – Registry Agreement to authorize the District of North Cowichan to participate in the City’s Dispute Adjudication Registry System) pass first reading.
  2. That “Bylaw Notice Enforcement Amendment Bylaw 2021 No. 7159.10” pass second reading.
  3. That “Bylaw Notice Enforcement Amendment Bylaw 2021 No. 7159.10” pass third reading.

To be introduced by Sheila Gurrie, Director, Legislative Services.

Purpose:  To seek Council’s approval of the amended provisions that regulate wildlife in the Animal Responsibility Bylaw as required by the Ministry of Forests, Lands and Natural Resource Operations. 

Recommendation:

That Council rescind third reading of “ANIMAL RESPONSIBILITY BYLAW 2021 NO. 7316”.

That Council give third reading, as amended, to “ANIMAL RESPONSIBILITY BYLAW 2021 NO. 7316” as attached to the June 7, 2021 report by the Deputy City Clerk.

To be introduced by Bill Sims, General Manager, Engineering and Public Works.

Purpose:  To obtain Council’s support for an application to Union of British Columbia Municipalities 2021 Community Excellence Awards.

Recommendation:  That Council support the application for Nanaimo’s Complete Street Engineering Standards and Design Guidelines to be considered for a 2021 Community Excellence Award for Excellence in Sustainability.

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To provide Council with background information on an existing lease for the Beban Park Pitch and Putt, operated by Double H Holdings Ltd., and to obtain Council approval to enter into a new ten-year lease agreement for the facility.

Presentation:

  1. Bill Corsan, Director, Community Development.

Recommendation:  That Council:

  1. approve a new ten-year lease agreement with Double H Holdings Ltd. for the Beban Park Pitch and Putt; and
  2. authorize the Mayor and Corporate Officer to execute the lease agreement.

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present for Council’s consideration, a development permit for a mixed-use student housing development at 326 Wakesiah Avenue.

Delegation:

  1. Patrick Brandreth, Island West Coast Development, Tim Shah, Watt Engineering and David McGrath, WD Architects.

Recommendation:  That Council issue Development Permit No. DP1191 at 326 Wakesiah Avenue with a variance to reduce the required student housing parking rate from 0.4 spaces per bed to 0.3 spaces per bed (reducing the total required parking from 77 stalls to 62 stalls).

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present for Council’s consideration, a development variance permit application to allow facia signs and a freestanding sign within the Nanaimo Parkway Buffer at 1875 and 1885 Boxwood Road.

Recommendation:  That Council issue Development Variance Permit No. DVP422 at 1875 and 1885 Boxwood Road with the following variance to:

  • allow 13 facia signs and 1 freestanding sign within the Parkway Buffer that face the Nanaimo Parkway;
  • Increase the maximum permitted facia sign area from 5m2 to 6.48m2.

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To provide Council with information on Chronolog Photopoint Monitoring of park restoration sites to engage the public around environmental restoration work in the city.

Presentation:

  1. Jeremy Holm, Director, Development Approvals, and Rob Lawrance, Environmental Planner.

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To obtain Council support for a grant application for $50,000 from the Union of British Columbia Municipalities’ Housing Needs Report program for the purpose of updating Nanaimo’s housing needs assessment with 2021 Census information.

Recommendation:  That Council support the proposed funding application to the Union of British Columbia Municipalities to update Nanaimo’s Housing Needs Report.

13.

That "Highway Closer and Dedication Removal Bylaw 2021 No. 7286" (To provide for highway closure and dedication removal of a portion of Eighth Street adjacent to 857 Old Victoria Road) pass third reading.

That “Morningside Drive Local Service Area Parcel Tax Amendment Bylaw 2021 No. 7288.01" (To adopt amendments to reflect the change in the year of construction completion) be adopted.

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