AGENDA
REGULAR COUNCIL MEETING

Monday, October 21, 2024

4:30 p.m. to proceed In Camera, reconvene the Open Meeting immediately following the Civic Sport Merit Awards and Arts & Culture Merit Awards starting at 7:00 p.m.

SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE

80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS AT 9:00 P.M.

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1.

CALL THE MEETING TO ORDER:

2.

PROCEDURAL MOTION:

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(a)  personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;
(b) personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity; 
(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and,
(n)  the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2).

3.

INTRODUCTION OF LATE ITEMS:

4.

APPROVAL OF THE AGENDA:

5.

ADOPTION OF THE MINUTES:

a.

Minutes

Minutes of the Special Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC on Monday, 2024-SEP-26 at 7:00 p.m.

b.

Minutes

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC on Monday, 2024-OCT-07 at 5:01 p.m.

6.

MAYOR'S REPORT:

7.

RISE AND REPORT:

8.

PRESENTATIONS:

9.

COMMITTEE MINUTES:

a.

Minutes

Minutes of the Design Advisory Panel Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on 2024-JUN-13 at 5:00 p.m.

b.

Minutes

Minutes of the Design Advisory Panel Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on 2024-JUN-27 at 5:00 p.m.

c.

Minutes

Minutes of the Advisory Committee on Accessibility and Inclusiveness Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2024-JUL-10 at 4:01 p.m.

d.

Minutes

Minutes of the Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Wednesday, 2024-JUL-17 at 9:00 a.m.

10.

CONSENT ITEMS:

a.

Public Safety Committee Meeting 2024-OCT-09

[Note:  A link to the 2024-OCT-09 Public Safety Committee Meeting Agenda is provided for information.]

1.

Updated Draft Public Safety Committee Work Plan

That Council approve the draft Public Safety Committee Term Work Plan. 

b.

Finance and Audit Committee Meeting 2024-OCT-16 

[Note:  A link to the 2024-OCT-16 Finance and Audit Committee Meeting Agenda is provided for information.]

1.

Nanaimo Restorative Justice Program Overview

That Council:

1. Add increasing the annual operating grant from $50,000 to $150,000 in 2025, for the Nanaimo Restorative Justice Program, as a decision point to the 2025 budget deliberations for Council’s consideration; and,  
2. Refer the report to a future Public Safety Committee Meeting.

2.

Neighbourhood Association Grant Program

That Council:

1. Add a decision point for Council consideration to the 2025 budget deliberations to increase the annual Neighbourhood Association Grant Program budget from $10,000 to $20,000 starting in 2025;
2. Allow annual grant totals to exceed $1,000 per neighbourhood association; and,
3. Delegate annual grant approvals to the Director of Planning and Development for recognized neighbourhood associations when grant criteria is respected.

3.

Tourism Nanaimo Funding Request

That Council provide Tourism Nanaimo with an additional $29,000 in grant funding for 2024 only to fund a new Sport Tourism Coordinator position.

4.

Consideration of Other Grants - September 2024 Intake

That Council:

1. Award an Other Grant under the Capital Projects category for $4,000 to the Nanaimo Lodge No. 1052 – Loyal Order of Moose for the replacement of the HVAC system at 1359 Cranberry Avenue.
2. Deny an Other Grant to Vancouver Island University to support the upcoming Vancouver Island Leadership Conference, but direct Staff to provide information to Vancouver Island University with regard to other potential event funding sources.

5.

Permissive Tax Exemption Cash Grant Request

That Council award the Connective Support Society Nanaimo with a permissive tax exemption cash grant in the amount of $1,400 for the 2024 property taxation year. 

6.

2025 Project Contingency

That Council direct Staff to add a $890,000 general fund project contingency budget for 2025 to the 2025 – 2029 Provisional Financial Plan funded from 2024 surplus.

11.

DELEGATIONS:

a.

Andrea Paris re:  Zonta Club of Nanaimo's Annual Event

b.

Alan Clarke re: “Public Works Yard Updates Borrowing Bylaw 2024 No. 7386”

12.

REPORTS:

a.

Development Permit Application No. DP1358 - 45 Haliburton Street

To be introduced by Jeremy Holm, Director, Planning and Development. 

Purpose:  To present for Council’s consideration a development permit amendment application for an overheight multi-family residential building at 45 Haliburton Street.

Recommendation:  That Council issue Development Permit No. DP1358 for an overheight multi-family residential building at 45 Haliburton Street with a variance as outlined in the “Proposed Variance” section of the Staff Report dated 2024-OCT-21

b.

Small-Scale Multi-Unit Housing Zoning Amendment - 1432 Kaz Court

To be introduced by Jeremy Holm, Director, Planning and Development.

Purpose:  To present, for Council’s consideration, amendments to the “City of Nanaimo Zoning Bylaw 2011 No. 4500” to apply the Provincial Small-Scale Multi-Unit Housing legislation to recently subdivided parcels on Kaz Court (SUB01467).

Recommendation:  That:

1. “Zoning Amendment Bylaw 2024 No. 4500.234” (amendment to implement the Provincial Small-Scale Multi-Unit Housing legislation) receive first reading.
2. “Zoning Amendment Bylaw 2024 No. 4500.234” receive second reading.
3. “Zoning Amendment Bylaw 2024 No. 4500.234” receive third reading.
4. “Zoning Amendment Bylaw 2024 No. 4500.234” receive final adoption.

c.

Property Tax Prepayment Plan Bylaw

To be introduced by Laura Mercer, General Manager, Corporate Services. 

Purpose:  To introduce the “Property Tax Prepayment Plan Bylaw 2024, No. 7390” (a bylaw to authorize a property tax prepayment plan) for first, second, and third readings.

Recommendation:  That:

1. “Property Tax Prepayment Plan Bylaw 2024, No. 7390” (a bylaw to authorize a property tax prepayment plan) pass first reading;
2. “Property Tax Prepayment Plan Bylaw 2024, No. 7390” pass second reading; and
3. “Property Tax Prepayment Plan Bylaw 2024, No. 7390” pass third reading.

d.

User Rates Auto Debit Plan

To be introduced by Laura Mercer, General Manager, Corporate Services. 

Purpose:  To introduce the “User Rates Auto Debit Plan Bylaw 2024, No. 7391” (a bylaw to authorize a user rates auto debit plan) for first, second, and third readings.

Recommendation:  That:

1. “User Rates Auto Debit Plan Bylaw 2024, No. 7391” (a bylaw to authorize a user rates auto debit plan) pass first reading; 
2. “User Rates Auto Debit Plan Bylaw 2024, No. 7391” pass second reading; and
3. “User Rates Auto Debit Plan Bylaw 2024, No. 7391” pass third reading. 

13.

BYLAWS:

a.

"Permissive Tax Exemption Bylaw 2024 No. 7388"

That "Permissive Tax Exemption Bylaw 2024 No. 7388" (a bylaw to exempt certain land and buildings from taxation) be adopted.

14.

CORRESPONDENCE:

a.

Mid Vancouver Island Elder College Society Request for Letter of Support re:  Community Gaming Grant

15.

NOTICE OF MOTION:

a.

Councillor Armstrong Notice of Motion re: City of Nanaimo Liquor Control Strategy

Councillor Armstrong advised that she would be bringing forward the following Notice of Motion for consideration at a future Council Meeting: 

“That Council refer the City of Nanaimo Liquor Control Strategy to the December 18, 2024 Public Safety Committee Meeting for input.”

16.

OTHER BUSINESS:

a.

Councillor Eastmure Motion re: Temporary Free Parking within City-Owned Parkades

At the 2024-OCT-07 Regular Council Meeting, Councillor Eastmure advised that she would be bringing forward the following motion for consideration:

"That Staff be directed to prepare a report on options to provide two-hour free parking within City owned parkades during the Commercial Street redesign project."

17.

QUESTION PERIOD:

18.

ADJOURNMENT: