MERGED AGENDA
REGULAR COUNCIL MEETING

Monday, November 15, 2021

4:00 p.m. to Proceed In Camera, Reconvene Regular Council Meeting 7:00 p.m.

SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE

80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS 9:00 P.M.

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1.

CALL THE MEETING TO ORDER:

2.

PROCEDURAL MOTION:

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

(c) labour relations or other employee relations; and,

(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality; and,

(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2).

3.

INTRODUCTION OF LATE ITEMS:

4.

APPROVAL OF THE AGENDA:

5.

ADOPTION OF THE MINUTES:

a.

Minutes

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2021-NOV-01, at 5:00 p.m.

6.

MAYOR'S REPORT:

7.

RISE AND REPORT

8.

PRESENTATIONS:

a.

Ms. Pat Miller, Executive Director, BC Chapter, Public Works Association of BC - The Most Creative Entry Award

To be introduced by Bill Sims, General Manager, Engineering and Public Works.

Ms. Pat Miller, Executive Director, BC Chapter, Public Works Association of BC, to present Mayor Krog with the Most Creative Entry Award for the City of Nanaimo's entry in the National Public Works Week Contest.

9.

E-TOWN HALL

10.

COMMITTEE MINUTES:

a.

Minutes

Minutes of the Environment Committee Meeting held virtually on Wednesday, 2021-OCT-20, at 5:05 p.m.

b.

Minutes

Minutes of the Governance and Priorities Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2021-OCT-25, at 1:00 p.m.

11.

CONSENT ITEMS:

a.

Special Finance and Audit Committee Recommendations 2021-NOV-05

 [Note: A link to the 2021-NOV-05 Special Finance and Audit Committee Meeting Agenda is provided for information.]

1.

Stadium District Plaza Development Update

That Council approve increasing the budget for the Stadium District Plaza from $350,000 to $1,164,000 by cancelling the Serauxmen Stadium Artificial Turf Infield project budgeted in 2023 and reallocating $200,000 from the Stadium District Temporary Washroom budget.  

b.

Governance and Priorities Committee 2021-NOV-08

[Note:  A link to the 2021-NOV-08 Governance and Priorities Committee Agenda is provided for information.]

1.

Community Amenity Contribution Policy

That Council endorse the Community Amenity Contribution Policy.

c.

Special Finance and Audit Committee Recommendations 2021-NOV-10

[Note:  A link to the 2021-NOV-10 Special Finance and Audit Committee Meeting Agenda is provided for information.]

1.

Parkade Security Plan

That Council add a Parkade Security Plan to 2022 of the 2022 – 2026 Financial Plan. 

2.

Community Clean Team

That Council extend the Community Clean Team Pilot project to December 31, 2022.

3.

Manager, Vancouver Island Emergency Response Academy

That Council add a Manager, Vancouver Island Emergency Response Academy (VIERA), position to the 2022 – 2026 Financial Plan effective February 1, 2022.

4.

Snow and ice Control

That Council reduce the 2022 Snow and Ice Control (SNIC) budget back to 2021 budget levels in the 2022 – 2026 Financial Plan.

12.

DELEGATIONS:

13.

REPORTS:

a.

Development Permit Application No. DP1223 - 340 Campbell Street

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present for Council’s consideration, a development permit application for a multi-family development with 163 rental units at 340 Campbell Street.

Delegation:

1. Donald Yen, Urban Solutions Architecture and 340 Campbell Street Ltd Partnership.

Recommendation:  That Council issue Development Permit No. DP1223 for a multi-family development with 163 rental units at 340 Campbell Street with one variance to:

• increase the maximum permitted building height from 14m to 18.82m.

b.

Official Community Plan Amendment Application NO. OCP91- Sandstone Master Plan

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present for Council’s consideration an amendment to the “Official Community Plan Bylaw 2008 No. 6500” that would replace the existing Sandstone Master Plan and guide the long-term development of the properties located at 1200 Frew Road, 1560 Island Highway South, and 1650 Island Highway South.

Recommendation:

1. That “Official Community Plan Amendment Bylaw 2021 No. 6500.044” (To replace Schedule B – Sandstone Master Plan in Schedule C – Chase River Neighbourhood Plan of the “Official Community Plan Bylaw 2008 No. 6500”) pass first reading; and
2. That “Official Community Plan Amendment Bylaw 2021 No. 6500.044” pass second reading.

1.

Add Presenters - Georgia Desjardins, Senior Asset Manager, Seacliff Properties, and Teunesha Evertse, Manager of Planning, Keycorp Consulting.

2.

Add Delegation - Chief Michael Wyse, Snuneymuxw First Nation

3.

Add Delegation - Dale Porter 

4.

Add Delegation - Mike Parker, Chase River Community Association

c.

School Site Acquisition Charges

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To seek Council’s endorsement of the Nanaimo Ladysmith Public Schools’ Resolution to institute a School Site Acquisition Charge, and to request Council’s direction regarding the development of a companion bylaw within the City.

Recommendation:  That Council:

1. support the Nanaimo Ladysmith Public Schools’ Board Resolution to institute a School Site Acquisition Charge; and
2. direct Staff to prepare a companion bylaw under Section 573 (2) of the Local Government Act that would enable the collection of School Site Acquisition Charges on any development of two and three residential units.

1.

Add Delegation - Mark Walsh, Secretary-Treasurer, School District #68

d.

Easement Agreement to 1141872 BC Ltd. (Marriot Hotel) for Parkade Use - 101 Gordon Street

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To seek Council approval to issue a 20-year Easement Agreement to 1141872 BC Ltd. (Marriott Hotel) for parkade use at the City-owned facility at 101 Gordon Street.

Recommendation:  That Council:

1. approve a 20-year Easement Agreement to 1141872 BC Ltd. for parkade use at 101 Gordon Street; and
2. direct the Mayor and Corporate Officer to execute the Easement Agreement to effect the transaction.

e.

Rezoning Application No. RA467 - 440 Kennedy Street

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present Council with an application to permit a site-specific rezoning at 440 Kennedy Street in order to reduce the minimum lot size requirement in the Old City Duplex Residential (R13) zone to facilitate a proposed boundary adjustment subdivision.

Recommendation:  That:

1. “Zoning Amendment Bylaw 2021 No. 4500.194” (to permit a site-specific rezoning at 440 Kennedy Street in order to reduce the minimum lot size requirement in the R13 zone from 750m² to 500m² to facilitate a proposed boundary adjustment subdivision) pass first reading;
2. “Zoning Amendment Bylaw 2021 No. 4500.194” pass second reading; and,
3. Council direct Staff to secure the road dedication, community amenity contribution, and a building orientation covenant, should Council support the bylaw at third reading

f.

Council Resolutions Update

To be introduced by Sheila Gurrie, Director, Legislative Services.

Purpose:  To provide Council with a quarterly update on Council’s completed and outstanding resolutions. 

14.

BYLAWS:

a.

"Zoning Amendment Bylaw 2019 No. 4500.160"

That Zoning Amendment Bylaw 2019 No. 4500.160 (To rezone 115 Chapel Street to allow Cannabis Retail Store as a site-specific use the Core [DT1] zone) be adopted.

b.

"Political Signage Regulations Bylaw 2021 No. 7335"

That “Political Signage Regulation Bylaw 2021 No. 7335” (To govern the use of political signs within the City of Nanaimo) be adopted.

c.

“Traffic and Highways Regulation Amendment Bylaw 2021 No. 5000.047”

That “Traffic and Highways Regulation Amendment Bylaw 2021 No. 5000.047” (To remove references to election signage) be adopted.

d.

“Sign Amendment Bylaw 2021 No. 2850.23”

That “Sign Amendment Bylaw 2021 No. 2850.23” (To remove references to political or campaign signs) be adopted.

e.

“Bylaw Notice Enforcement Amendment Bylaw 2021 No. 7159.14”

That “Bylaw Notice Enforcement Amendment Bylaw 2021 No. 7159.14” (To assign fines associated with political sign violations) be adopted.

15.

NOTICE OF MOTION:

16.

QUESTION PERIOD:

17.

ADJOURNMENT: