AGENDA

REGULAR COUNCIL MEETING

Meeting #:
Date:	Monday, September 09, 2019
Time:	4:30 p.m. to Proceed "In Camera", Reconvene in the Shaw Auditorium 7:00 p.m.
Location:	SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE 80 COMMERCIAL STREET, NANAIMO, BC

 

SCHEDULED RECESS AT 9:00 P.M.

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1.

CALL TO ORDER:

2.

PROCEDURAL MOTION:

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;
(c) labour relations or other employee relations; 
(g) litigation or potential litigation affecting the municipality;
(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2); and,

Community Charter Section 90(2):

(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

3.

INTRODUCTION OF LATE ITEMS:

4.

APPROVAL OF THE AGENDA:

5.

ADOPTION OF THE MINUTES:

a.

Minutes

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC on Monday, 2019-AUG-26 at 4:30 p.m.

6.

MAYOR'S REPORT:

7.

PRESENTATIONS:

8.

DELEGATIONS:

9.

CONSENT ITEMS:

a.

Committee Recommendations

1.

Governance and Priorities Committee Meeting 2019-AUG-26

[Note:  A link to the 2019-AUG-26 Governance and Priorities Committee is attached for information.]

1.

Economic Development Function Service Model Recommendation

That Council endorse the recommendations set out in the Economic Development Service Model (Final Report), specifically:

1.  That Council endorse an initial scope of services for the City’s new economic development function as outlined in the report;

2.  That Council endorse the In-House/City-Owned Agency Hybrid Model for the delivery of the City’s new economic development function;

3. That Council, in accordance with the In-House/City-Owned Agency Hybrid Model, divide the scope of services between an in-house economic development group, operated by City Staff, and an arm's-length Nanaimo Prosperity Agency, incorporated and owned (primarily) by the City of Nanaimo, governed by an autonomous Board of Directors, and operated by its own staff.

4. That Council assign the following initial scope of services to the in-house economic development group:

a. The development of a new Nanaimo Economic Development Strategy;
b. The formulation of Nanaimo-specific economic reports on economic activity, performance, trends, opportunities and needs;
c. The provision of advice and assistance to existing and prospective businesses that must navigate City Hall to obtain permits, licenses and other permissions or information;
d. Management of the City’s service contract with Tourism VI, as well as any future economic development related service contracts with external agencies; and
e. The provision of input into the formulation of City policies for other departments and Council aimed at facilitating economic activity and investment.

5. That Council assign the following initial scope of services to the City-Owned Agency:

a. The implementation and maintenance of the Nanaimo Economic Development Strategy (once developed);
b. The coordination of organizations with roles to play in the community’s ongoing economic development;
c. Business attraction effectors, including the development and embodiment of a single Nanaimo Brand.

6. That Council establish the Nanaimo Prosperity Steering Committee to oversee the creation of the new Nanaimo Economic Development Strategy, and to fully develop the ownership, funding, governance, staffing, and other elements of the City-owned Nanaimo Prosperity Agency; and,
 
7. That Council direct Staff to return to an upcoming Finance and Audit Meeting with a detailed business case for the new Economic Development Service Model.

2.

Governance and Priorities Committee Agenda Planning

That Council direct Staff to schedule a Governance and Priorities Committee meeting on 2019-SEP-30.

b.

Advisory Committee Minutes

1.

Minutes

Minutes of the Design Advisory Panel Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC on Thursday, 2019-JUL-25 at 5:00 p.m.

2.

Minutes

Minutes of the Governance and Priorities Committee Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC on Monday, 2019-JUL-29 at 1:00 p.m.

c.

Correspondence from the Green Communities Committee, dated 2019-AUG-15, re:  Level 3 Recognition - "Accelerating Progress on Charter Commitments"

10.

REPORTS:

a.

Municipal and Regional District Tax Renewal Bylaw

To be introduced by Richard Harding, General Manager, Parks, Recreation and Culture.

Purpose:  To obtain Council approval to increase the rate of the Municipal and Regional District Tax (MRDT) on accommodation from two percent to three percent.

Presentation:

1.  Dan Brady, Executive Director, Nanaimo Hospitality Association

Recommendation:  That:

1. “Accommodation Tax Request Bylaw 2019 No. 7294” (To increase the Municipal and Regional District Tax (MRDT) rate from two percent to three percent) pass first reading;
2. “Accommodation Tax Request Bylaw 2019 No. 7294” pass second reading;
3. “Accommodation Tax Request Bylaw 2019 No. 7294” pass third reading; and,
4. Council direct Staff to submit an application to Destination BC to request that the Municipal and Regional District Tax rate be increased to three percent.

b.

Road Closure and Disposition - Unnamed Road Adjacent to 3500 Rock City Road

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To obtain Council approval for a proposed road closure and disposition of an unnamed road to the owner of 3500 Rock City Road.

Recommendation:  That:

1. Council authorize the road closure and disposition of an unnamed road adjacent to 3500 Rock City Road to Hazelwood Holdings Ltd.;
2. the Mayor and Corporate Officer execute the conditional Road Closure and Transfer Agreement;
3. Council direct Staff to proceed with public notice of closure and disposition of a portion of the unnamed road;
4. “Highway Closure and Dedication Removal Bylaw 2019 No. 7289” (To provide for highway closure and dedication removal of an unnamed road adjacent to 3500 Rock City Road) pass first reading; and,
5. “Highway Closure and Dedication Removal Bylaw 2019 No. 7289” pass second reading.

c.

Proposed Road Closure - Part of Fifth Street and Land Exchange at 900 Fifth Street

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To obtain Council approval for a land exchange with Vancouver Island University for a portion of their property at 900 Fifth Street, adjacent to Serauxmen Stadium, for a portion of City road on Fifth Street adjacent to 900 Fifth Street.

Recommendation:  That Council authorize:

1. the road closure and disposition of a portion of Fifth Street adjacent to 900 Fifth Street in exchange for a portion of 900 Fifth Street;
2. the Mayor and Corporate Officer to execute the Land Exchange Agreement;
3. Staff to proceed with public notice of closure and disposition of a portion of Fifth Street;
4. “Highway Closure and Dedication Removal Bylaw 2019 No. 7290” (To provide highway closure and dedication removal of a portion of Fifth Street adjacent to 900 Fifth Street) pass first reading; and,
5. “Highway Closure and Dedication Removal Bylaw 2019 No. 7290” pass second reading.

d.

Spindle Whorl Maintenance & Repair

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To inform Council that the “whorl” from the public art project titled “Spindle Whorl” will be replaced and permanently attached to the existing base and spindle.

11.

BYLAWS:

a.

"Zoning Amendment Bylaw 2019 No. 4500.152"

That "Zoning Amendment bylaw 2019 No. 4500.152" (To rezone 350 Terminal Avenue to allow “Cannabis Retail Store” as a site-specific use in the Terminal Avenue [DT4] zone) be adopted.

b.

“Nuisance Abatement and Cost Recovery Bylaw 2019 No. 7250”

That “Nuisance Abatement and Cost Recovery Bylaw 2019 No. 7250” (To prevent, abate, and prohibit nuisances and provide for the cost recovery of abatement or nuisances) be adopted.

c.

"Housing Agreement Bylaw 2019 No. 7291"

That “Housing Agreement Bylaw 2019 No. 7291” (To authorize a housing agreement for a 31-unit multiple-family rental housing building at 337 Robson Street) be adopted.

d.

Bylaw Status Sheet (For information only)

12.

CORRESPONDENCE:

13.

NOTICE OF MOTION:

14.

OTHER BUSINESS:

a.

Councillor Bonner Motion regarding John Howard Society Treatment Beds

Whereas it's recognized that the city has an addictions crisis and that there are not enough addiction facilities to meet the demand for treatment and that the John Howard Society presently has 5 beds available for addiction treatment that are not being used because of lack of funding.

That a one time grant of $70,500 be provided to the John Howard Society to fund 5 beds at the Vancouver Island Therapeutic Community for 6 months.

15.

QUESTION PERIOD:

16.

ADJOURNMENT: