MERGED AGENDA
REGULAR COUNCIL MEETING

3:00 p.m. To Proceed In Camera, Reconvene Regular Council Meeting 7:00 p.m.
SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE
80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS 9:00 P.M.


That the meeting be closed to the public in order to deal with agenda items under the Community Charter:


Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:


(a)  personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;
(b) personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity;
(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;
(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public;
(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2); and,


 Community Charter Section 90(2):


(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

Minutes of the Regular Council Meeting, Inaugural Meeting of the Council of the City of Nanaimo, Mt Benson Ballroom A&B, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo BC, Monday, 2022-NOV-07, at 7:00 p.m.

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2022-NOV-21, at 3:00 p.m.

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2022-DEC-05, at 3:00 p.m.

Minutes of the Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, 2022-NOV-16, at 9:00 a.m.

That Council approve 2023 Cultural Grant Funding (Operating, Project and Downtown Event) recommendations of $510,139.00 as follows:


2023 Culture Operating & Project Grants

  • Applicant Name: Crimson Coast
    • Recommended: 3 Yr Operating $30,732
  • Applicant Name: Nanaimo Conservatory of Music
    • Recommended: 3 Yr Operating $20,000
  • Applicant Name: Nanaimo Festival Heritage Theatre Society (Theatre One)
    • Recommended: 3 Yr Operating $49,000
  • Applicant Name: Pacific Coast Stage Company
    • Recommended: 3 Yr Operating $16,500
  • Applicant Name: Vancouver Island Symphony
    • Recommended: 3 Yr Operating $100,000
  • Applicant Name: Western Edge Theatre
    • Recommended: 3 Yr Operating $20,000
  • Applicant Name: Nanaimo Chapter of the SPEBSQSA (Tidesmen Chorus)
    • Recommended: 1 Yr Operating $5,000
  • Applicant Name: L’Association des francophones de Nanaimo
    • Recommended: 1 Yr Operating $26,000
  • Applicant Name: Mid Island Metis Nation
    • Recommended: 1 Yr Operating $15,000
  • Applicant Name: Mid-Island Community Bands Society
    • Recommended: 1 Yr Operating $1,000
  • Applicant Name: Nanaimo African Heritage Society
    • Recommended: 1 Yr Operating $5,000
  • Applicant Name: Nanaimo Arts Council
    • Recommended: 1 Yr Operating $18,500
  • Applicant Name: Nanaimo International Jazz Festival Association
    • Recommended: 1 Yr Operating $9,000
  • Applicant Name: A Capella Plus Choral Society
    • Project Name: Season of choral programs
    • Recommended: Project $2,440
  • Applicant Name: Festival of Banners (Nanaimo) Association
    • Project Name: Festival of Banners
    • Recommended: Project $4,690
  • Applicant Name: Friends of Nanaimo Jazz Society
    • Project Name: Friends of Nanaimo Jazz Series
    • Recommended: Project $7,077
  • Applicant Name:  Island Consort Society
    • Project Name: Season of choral programs
    • Recommended: Project $940
  • Applicant Name: L’Association des francophones de Nanaimo
    • Project Name: Voices in my head/Des voix dans ma tête
    • Recommended: Project $3,190
  • Applicant Name: Nanaimo African Heritage Society
    • Project Name: Black History Month
    • Recommended: Project $2,690
  • Applicant Name: Nanaimo Arts Council
    • Project Name: Engagement Research
    • Recommended: Project $800
  • Applicant Name: Nanaimo Ballroom Dance Society
    • Project Name: Island Fantasy Ball Showcase & Competitions
    • Recommended: Project $7,440
  • Applicant Name: Nanaimo Chamber Orchestra
    • Project Name: Concert Season
    • Recommended: Project $1,190
  • Applicant Name: Nanaimo Concert Band Society
    • Project Name: Concert Series
    • Recommended: Project $2,940
  • Applicant Name:  Nanaimo Sings! Choral Festival Society
    • Project Name: “Made in Nanaimo” Celebrating Song and Partnership
    • Recommended: Project $3,940
  • Applicant Name: Nanaimo Ukulele Festival Society
    • Project Name: Nanaimo Ukulele Festival
    • Recommended: Project $500
  • Applicant Name: Pacific Coast Stage Company
    • Project Name: Teen Fringe Spirit
    • Recommended: Project $1,190
  • Applicant Name: Western Edge Theatre
    • Project Name: New Waves Festival
    • Recommended: Project $1,940

2023 Downtown Event Revitalization Grants

  • Applicant Name: Downtown Nanaimo Business Association
    • Event Name: Corner Concerts
    • Recommended: $6,000
  • Applicant Name: Downtown Nanaimo Business Association
    • Event Name: WinterFest
    • Recommended: $24,000
  • Applicant Name:  Greater Nanaimo Chamber of Commerce
    • Event Name:  2023 Commercial Street Night Market
    • Recommended: $40,000
  • Applicant Name: Malaspina Choral Society
    • Event Name: Malaspina Choir Performances 2022-2023
    • Recommended: $5,000
  • Applicant Name: Nanaimo Blues Society
    • Event Name: Nanaimo Blues Festival
    • Recommended: $27,800
  • Applicant Name: Nanaimo Chapter, Federation of Canadian Artists
    • Event Name: Nanaimo Fine Arts Show
    • Recommended: $2,200
  • Applicant Name: Nanaimo Downtown Farmers Market Society
    • Event Name: Farmers’ Market
    • Recommended: $6,500
  • Applicant Name: Nanaimo International Jazz Festival Association
    • Event Name: 2023 Fall Festival
    • Recommended: $25,000
  • Applicant Name:  Old City Quarter Association
    • Event Name:  Christmas in the OCQ
    • Recommended: $3,500
  • Applicant Name: Old City Quarter Association
    • Event Name: Sounds of Summer in the OCQ
    • Recommended: $7,000
  • Applicant Name: Pacific Coast Stage Company
    • Event Name: On the Fringe – Live Music @ Nanaimo Fringe
      • Recommended: $3,000

That Council approve the request from the Nanaimo Men’s Resource Centre for a Community Program Development Grant in the amount of $3,500 to assist in funding their Fathers’ Day in the Park event at Maffeo Sutton Park. 

That Council increase the budget for the Richardson Road Water project in 2022 from $753,587 to $953,587 with the additional $200,000 in funding from the Water Asset Management Reserve.

That Council endorse the Neighbourhood Association Grant Program Guidelines and Criteria as attached to the 2022-DEC-14 report by the Community Heritage Planner. 

That Council approve a total of $81,900, in accordance with the 2023 Social Planning Grant guidelines and criteria as attached to the 2022-DEC-14 report by the Social Planner, and that the grant allocations be as follows:


a. 2023 Community Vitality Grants – Total $21,900
    Departure Bay Neighbourhood Association - $2,400
    Project:  Event Series 2023
    Nanaimo Alliance Church - $3,500
    Project:  Food Bank Depot
    Nanaimo Climate Action Hub - $8,000
    Project:  Nanaimo Climate Pledge
    Nanaimo Community Kitchens - $8,000
    Project:  Bellies to Babies Cooking Program


b. 2023 Social Response Grants – Total $60,000
    Island Crisis Care Society - $25,000
    Project:  Project Rise
    Nanaimo Foodshare Society - $25,000
    Project:  Good Food Box Expansion
    Take a Hike Foundation - $10,000
    Project:  Take a Hike Nanaimo Program

That Council repeal Reserve Policy COU-204 and replace it with Reserve Policy COU-231 as attached to the December 14, 2022 report by the Deputy Director of Finance. 

That Council approve 2023 Cultural Grant Funding for the Vancouver Island Short Film Festival Society as follows:


Applicant Name: Vancouver Island Short Film Festival Society
Project Name: 18th Annual Vancouver Island Short Film Festival
Recommended: Project $3,440

That Council:


1.   Approve a total of $8,092.75 for the 2023 Community Watershed Restoration Grant allocation as follows:


Applicant Name: SEED Community Group
Project: Restoration for the Cat Stream between Fifth Street and Seventh Street
Recommend: $6,000


Applicant Name: Wellington Action Committee
Project: Diver Lake Water Quality Study
Recommend: $2,092.75


2.  Direct Staff to issue a second Community Watershed Restoration Grant intake in Spring 2023 to allocate the remaining $11,907.25 of the 2023 budgeted grant amount. 

Mathew Coady, to speak regarding the importance of developing procurement guidelines that will assist with reducing toxic chemicals in the goods procured by the City of Nanaimo as part of its Sustainable Procurement Policy.

Joanne Dallman, to speak regarding Tiny Home Project - a plan to deal with homelessness in Nanaimo and other Canadian towns and cities.

To be introduced by Laura Mercer, Director, Finance.


Purpose:  To introduce “Financial Plan Bylaw 2022 No. 7359” for first, second and third readings.


Recommendation:   That:

  1. “Financial Plan Bylaw 2022 No. 7359” (To confirm and adopt the 2023 – 2027 Financial Plan) pass first reading;
  2. “Financial Plan Bylaw 2022 No. 7359” pass second reading; and
  3. “Financial Plan Bylaw 2022 No. 7359” pass third reading.

To be introduced by Bill Corsan, Director, Corporate and Business Development.


Purpose:  To obtain Council approval to amend the Tax Exemption Agreement for a proposed multi-family building at 507 Milton Street.


Recommendation:  That Council approve the amended Revitalization Tax Exemption Agreement for a proposed 27-unit mixed-use development at 507 Milton Street.

To be introduced by Dale Lindsay, General Manager, Development Services/Deputy CAO.


Purpose:  To request that Council approve the proposed Design Advisory Panel key date calendar for 2023.


Recommendation:  That Council approve the 2023 Design Advisory Panel key date calendar as presented.  

To be introduced by Karen Robertson, Deputy City Clerk, Legislative Services.


Purpose:  To introduce an amendment to the Bylaw Notice Enforcement Bylaw in order to add fines for violations associated with the Storm Sewer Regulation and Fee Bylaw 2022 No. 7351.


Recommendation: 


That “Bylaw Notice Enforcement Bylaw 2022 No. 7159.18 (to assign fines for violations associated with the Storm Sewer Regulation and Fee Bylaw) pass first reading.


That “Bylaw Notice Enforcement Bylaw 2022 No. 7159.18 pass second reading.


That “Bylaw Notice Enforcement Bylaw 2022 No. 7159.18 pass third reading.

13.

 

That “Storm Sewer Regulation and Fee Bylaw 2022 No. 7351” (A bylaw to regulate and collect fees and fines for the storm sewer system service) be adopted.

That Sewer Regulation and Charge Amendment Bylaw 2022, No. 2496.35” (A bylaw to set the 2023 rates for sanitary sewer) be adopted.

That "South West Bulk Water Rate Amendment Bylaw 2022, No. 7099.11” (A bylaw to set the 2023 bulk water rate for South West Extension) be adopted.

That “Municipal Solid Waste Collection Amendment Bylaw 2022, No. 7128.14” (A bylaw to  set the solid waste collection rates for 2023) be adopted.

That "User Fee Subsidies Amendment Bylaw 2022, No. 7095.04” (A bylaw to set the 2023 thresholds for User Fee Subsidies) be adopted.

That "Waterworks Rate and Regulation Amendment Bylaw 2022, No. 7004.18” (A bylaw to set the water rates for 2023) be adopted.

That “Zoning Amendment Bylaw 2022 No. 4500.203” (To rezone 5378 Rutherford Road from Single Dwelling Residential [R1] to Low Density Residential [R6]) be adopted.