AGENDA
REGULAR COUNCIL MEETING

Monday, April 27, 2020

4:30 p.m. to Proceed In Camera, Reconvene Open Meeting at 7:00 p.m.

SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE

80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS AT 9:00 P.M.

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1.

CALL TO ORDER:

2.

PROCEDURAL MOTION:

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

(c) labour relations or other employee relations;

(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2); and,

Section 90(2):

(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

3.

INTRODUCTION OF LATE ITEMS:

4.

APPROVAL OF THE AGENDA:

5.

ADOPTION OF THE MINUTES:

a.

Minutes

Minutes of the Special Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Wednesday, 2020-APR-01, at 12:00 p.m.

b.

Minutes

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2020-APR-06 at 5:00 p.m.

c.

Minutes

Minutes of the Special Council Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC on Thursday, 2020-APR-09 at 8:30 a.m.

6.

MAYOR'S REPORT:

7.

CONSENT ITEMS:

8.

REPORTS:

a.

2020 City Facility Leasing and Rental Relief

To be introduced by Shelley Legin, General Manager, Corporate Services.

Purpose:  To provide Council with information on City facility leasing and rentals proposed financial relief program under the COVID-19 Financial Response, Relief and Recover Framework.

Recommendation:  That Council grant temporary relief from lease and rental payment to organizations that occupy City facilities that have been closed and/or have been severely impacted due to the Province of BC Heath Emergency issued as a result of the COVID-19 Pandemic.

b.

2020 Property Tax Due Dates

To be introduced by Shelley Legin, General Manager, Corporate Services.

Purpose:  Consistent with the COVID-19 Financial Response, Relief and Recovery Framework, provide Council with information on the City of Nanaimo’s 2020 property tax collection scheme and options to align all classes with same treatment.

Recommendation:  That Council:

• keep the property tax due at 2020-JUL-02; and,
• extend the tax penalty due for all property classes to 2020-OCT-01 at 5% and 2020 NOV 12 at 5%, applicable on any outstanding current year tax balances on those dates.

c.

Deputy Subdivision Approving Officer

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To request Council appoint a new Deputy Subdivision Approving Officer.

Recommendation:  That Council approve the appointment of Claire Negrin as Deputy Subdivision Approving Officer.

d.

Covenant Amendment Application No. CA11 - 6340 McRobb Avenue

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To seek direction from Council regarding Covenant Amendment application No. CA11.

Recommendation:  That:

1. Council rescind the following motions made on 2020-MAR-16:

1. Council direct Staff to proceed with a Public Hearing for Covenant Amendment Application No. CA11 at 6340 McRobb Avenue; and
2. Council direct Staff to amend covenants FB226410 and FB287633, should Council support the application following Public Hearing.

2. Council direct Staff to proceed without a Public Hearing and proceed with public notification prior to Council’s consideration of Covenant Amendment Application No. CA11 at an upcoming Council meeting.

3. Council direct Staff to amend covenants FB226410 and FB287633, should Council support the application.

e.

Development Variance Permit Application No. DVP400 – 2665 Lynburn Crescent

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present for Council’s consideration, a development variance permit application to reduce the minimum required setback for a proposed addition to an existing single residential dwelling at 2665 Lynburn Crescent.

It is requested that Council hear anyone wishing to speak with respect to DVP400 - 2665 Lynburn Crescent.

Recommendation:  That Council issue Development Variance Permit No. DVP400 at 2665 Lynburn Crescent with the following variance:

• to reduce the minimum required setback for carport entrance ways facing a street from 6m to 4.46m.
   

f.

Development Variance Permit Application No. DVP401 – 27 Milton Street

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present for Council’s consideration, a development variance permit application to allow the construction of an additional storey to an existing single family dwelling at 27 Milton Street.

It is requested that Council hear anyone wishing to speak with respect to DVP401 - 27 Milton Street.

Recommendation:  That Council issue Development Variance Permit No. DVP401 at 27 Milton Street with the following variance:

• increase the maximum allowable principal building height for a roof pitch equal to or greater than 4:12 from 9m to 10.22m.

g.

Rezoning Application No. RA449 – 5801 Turner Road

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To seek direction from Council regarding rezoning application No. RA449.

Recommendation:  That

1. Council waive the Public Hearing for “Zoning Amendment Bylaw 2020 No. 4500.174” (To rezone 5801 Turner Road to allow “Cannabis Retail Store” as a site-specific use in the CC3 [City Commercial Centre] zone), pursuant to Local Government Act section 464(2).
2. Council direct Staff to proceed with public notification of Public Hearing waiver prior to third reading of “Zoning Amendment Bylaw 2020 No. 4500.174”, pursuant to Local Government Act section 467.

h.

507 Milton Street - Amendment of Project Under the Revitalizaton Tax Exemption Bylaw

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To obtain Council approval to amend the Tax Exemption Agreement for a mixed-used building at 507 Milton Street.

Recommendation:  That Council approve the amended Revitalization Tax Exemption Agreement for a proposed 27-unit mixed-use building at 507 Milton Street.

i.

Economic Development Task Force Update

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To provide Council with an update on the progress made by the Economic Development Task Force and to request Council reinstate the Task Force to enable the City to better deliver economic development services.

9.

BYLAWS:

a.

“Zoning Amendment Bylaw 2019 No. 4500.162”

That “Zoning Amendment Bylaw 2019 No. 4500.162” (To rezone 847 Bruce Avenue to allow “Cannabis Retail Store” as a site-specific use in the Neighbourhood Centre [CC2] zone) be adopted.

b.

“Zoning Amendment Bylaw 2020 No. 4500.173”

That “Zoning Amendment Bylaw 2020 No. 4500.173” (To remove the definition for ‘Drug Addiction Treatment Facility’, amend the definition of ‘Office Medical/Dental’ to exclude Supervised Consumption Sites, and add a definition for Supervised Consumption Sites) be adopted.

c.

"Revenue Anticipation Borrowing Bylaw 2020 No. 7308"

That "Revenue Anticipation Borrowing Bylaw 2020 No. 7308" (To provide for temporary borrowing of funds required to meet the current lawful expenditures of the City of Nanaimo) be adopted.

d.

Bylaw Status Sheet (For Information Only)

10.

NOTICE OF MOTION:

11.

OTHER BUSINESS:

12.

ADJOURNMENT: