MERGED AGENDA
REGULAR COUNCIL MEETING

Monday, April 06, 2020

7:00 P.m. - 11:00 P.m.

SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE

80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS 9:00 P.M.

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1.

CALL TO ORDER:

2.

PROCEDURAL MOTION:

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

(c) labour relations or other employee relations; and,

(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2).

3.

INTRODUCTION OF LATE ITEMS:

4.

APPROVAL OF THE AGENDA:

5.

ADOPTION OF THE MINUTES:

a.

Minutes

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2020-MAR-02, at 4:30 p.m.

b.

Minutes

Minutes of the Special Council Meeting (Public Hearing) held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Thursday, 2020-MAR-05, at 7:00 p.m.

c.

Minutes

Minutes of the Special Council Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Monday, 2020-MAR-09, at 11:00 a.m.

d.

Minutes

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2020-MAR-16 at 4:30 p.m.

e.

Minutes

Minutes of the Special Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Wednesday, 2020-MAR-18, at 9:00 a.m.

6.

MAYOR'S REPORT:

7.

PRESENTATIONS:

8.

CONSENT ITEMS:

a.

Advisory Committee Minutes

1.

Minutes of the Environment Committee Meeting, held in the HR Training Room, City Hall, 455 Wallace Street, Nanaimo, BC, on Wednesday, 2020-JAN-22, at 5:00 p.m.

2.

Minutes of the Governance and Priorities Committee Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Monday, 2020-FEB-24, at 1:00 p.m.

b.

Committee Recommendations

1.

Approval of the Environment Committee Recommendation - 2020-MAR-11

[Note:  A link to the Agenda for the 2020-MAR-11 Environment Committee is attached for information.]

1.

2020 Environment Committee Workplan

That Council endorse the draft 2020 Environment Committee Workplan.

9.

DELEGATIONS:

10.

REPORTS:

a.

Downtown Sidewalks and Tree Repairs

To be introduced by Bill Sims, General Manager, Engineering and Public Works.

Purpose:  To provide Council with an opportunity to repair and restore sidewalks that have localized tree root damage in the Downtown.

Recommendation:  That Council direct Staff to complete sidewalk / tree repairs at the prioritized locations in the Downtown in 2020. 

1.

Add Presentation re:  Downtown Sidewalk Tree Repairs

b.

Solid Waste Summary Report: 2019

To be introduced by Bill Sims, General Manager, Engineering and Public Works.

Purpose:  To provide Council with the City of Nanaimo’s inaugural Solid Waste Summary Report for 2019.

Presentation:

1.  Kirsten Gellein, Zero Waste Coordinator

c.

Development Permit Application No. DP1155 – 6117 Uplands Drive

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present for Council’s consideration a development permit application for a proposed multi-family development at 6117 Uplands Drive.

Delegation:

1. David Fawley, Denciti Development Corp.

Recommendation:  That Council issue Development Permit No. DP1155 for the property at 6117 Uplands Drive with a variance to increase the building height from 14m to 15.85m.

1.

Remove Delegation:  David Fawley, Denciti Development Corp.

d.

Development Permit Application No. DP1167 – 400 Newcastle Avenue

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present for Council’s consideration, a development permit application to permit the replacement of an existing boatshed at the Nanaimo Yacht Club at 400 Newcastle Avenue.

Recommendation:  That Council issue Development Permit No. DP1167 at 400 Newcastle Avenue with the following variance:

• to reduce the minimum required side yard setback from 6m to 0m on the south property line for the proposed boatshed building.

11.

BYLAWS:

a.

"Zoning Amendment Bylaw 2019 No. 4500.134"

That “Zoning Amendment Bylaw 2019 No. 4500.134” (To rezone 1534 Extension Road from Single Dwelling Residential [R1] to Townhouse Residential [R6] with site-specific provisions to increase the maximum permitted floor area ratio) be adopted.

b.

“Zoning Amendment Bylaw 2020 No. 4500.149”

That “Zoning Amendment Bylaw 2020 No. 4500.149” (To amend the home-based business
regulations) be adopted.

c.

“Zoning Amendment Bylaw 2019 No. 4500.156”

That “Zoning Amendment Bylaw 2019 No. 4500.156” (To rezone 4961 Songbird Place from Single Dwelling Residential [R1] to Residential Corridor [COR1]) be adopted.

d.

Bylaw Status Sheet (For Information Only)

12.

NOTICE OF MOTION:

13.

OTHER BUSINESS:

a.

Correspondence dated 2019-DEC-04 from the Federation of Canadian Municipalities (FCM) and the Union of British Columbia Municipalities (UBCM)

The FCM and UBCM are requesting that Council give consideration of a voluntary contribution of $950.29 to support the participation of elected officials from small communities at FCM Board and Standing Committee meetings.

b.

Correspondence dated 2020-FEB-24 from the Office of the Ombudsperson reporting on files closed for the City of Nanaimo between October 1 and December 31, 2019  

c.

Correspondence from the Association of Vancouver Island and Coastal Communities (AVICC) dated 2020-MAR-20

Correspondence from Councillor Carl Jensen, President, AVICC, to invite the City of Nanaimo to reschedule it's hosting of the AVICC Convention from 2020 to 2021.

d.

Councillor Bonner re:  Motion deferred from the Special Council Meeting, 2020-APR-01

At the 2020-APR-01 Special Council Meeting Councillor Bonner brought forward the following motion for consideration:

"That the City of Nanaimo send updates two times each week to the Nanaimo Homelessness Coalition regarding the latest development around solutions and ask Island Health and BC Housing to participate in those updates via the City of Nanaimo."

e.

Councillor Bonner re:  Motion deferred from the Special Council Meeting, 2020-APR-01

At the 2020-APR-01 Special Council Meeting Council Bonner brought forward the following motion for consideration:

“That correspondence be sent to the Hon. Judy Darcy, Minister of Mental Health and Addictions, reiterating the City of Nanaimo’s willingness to be a test site for innovative approaches to addressing mental health and addiction challenges.”

14.

ADJOURNMENT: