AGENDA
FINANCE AND AUDIT COMMITTEE MEETING

Wednesday, July 15, 2020 at 9:00 A.m. - 12:00 P.m.

SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE

80 COMMERCIAL STREET, NANAIMO, BC

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1.

CALL THE MEETING TO ORDER:

[Note:  This meeting will be video recorded for the public.]

2.

INTRODUCTION OF LATE ITEMS:

3.

ADOPTION OF AGENDA:

4.

ADOPTION OF MINUTES:

a.

Minutes

Minutes of the Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Wednesday, 2020-JUN-17 at 9:00 a.m.

5.

PRESENTATIONS:

a.

2021-2025 Financial Plan Development

Laura Mercer, Director, Finance, to provide Council with a presentation on the development of the 2021-2025 Financial Plan.

6.

REPORTS:

a.

Nanaimo Search & Rescue Development (191 - 195 Fourth Street)

To be introduced by Richard Harding, General Manager, Parks, Recreation and Culture. 

Purpose:  To provide Council with an update on the redevelopment of 191/195 Fourth Street, previously the Harewood Activity Centre and now the operations center for Nanaimo Search and Rescue (NSAR).

Delegation:

1. Donna Hais, CEO and General Manager, R.W. (Bob) Wall Ltd.

b.

Port Theatre Window Replacement

To be introduced by Richard Harding, General Manager, Parks, Recreation and Culture.

Purpose:  To provide Council with an overview of the status and history of the windows, or breathable Insulated Glass Units (IGUs), at the Port Theatre and to inform Council about a proposed replacement project in 2021.

c.

Serauxmen Stadium Fencing

To be introduced by Richard Harding, General Manager, Parks, Recreation and Culture.

Purpose:  To provide Council with an update on the status of the Serauxmen Stadium Fencing.

d.

Heritage Façade Grant - 45 Victoria Crescent

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To obtain Council approval for a Heritage Façade Grant for the Nanaimo Pioneer Bakery building (45 Victoria Crescent).

Recommendation:  That the Finance and Audit Committee recommend that Council approve a $10,000 Heritage Façade Grant for the Nanaimo Pioneer Bakery building located at 45 Victoria Crescent to repair and rehabilitate the building’s wooden exterior and storefront, repaint the façade, and add a new awning.

e.

BC Healthy Communities Plan H Grant Applications

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To provide the Finance and Audit Committee with details regarding two active applications for BC Healthy Communities Plan H Grants.

f.

Federation of Canadian Municipalities, Municipal Asset Management Program

To be introduced by Shelley Legin, General Manager, Corporate Services.

Purpose:  To have Council approve a resolution to apply for a $50,000 grant under the Federation of Canadian Municipalities, Municipal Asset Management Program.

Recommendation:  That the Finance and Audit Committee recommend that Council approve submission of an application to the Federation of Canadian Municipalities, Municipal Asset Management Program for $50,000 for a Level of Service Study: Asphalt.

g.

Hammond Bay Road Widening and Utility Improvements Project

To be introduced by Bill Sims, General Manager, Engineering and Public Works.

Purpose:  To advise Council of a budget transfer in order to cover the additional costs associated with the construction of the Hammond Bay Road Widening and Utility Improvements Project.

h.

Sanitation Service Review

To be introduced by Bill Sims, General Manager, Engineering and Public Works.

Purpose:  To advise Council of Staff’s intention to conduct a service review on the automated solid waste collection program to inform the upcoming budget cycle.

i.

Fleet Replacement Plan

To be introduced by Bill Sims, General Manager, Engineering and Public Works.

Purpose:  To provide the Finance and Audit Committee with a summary of the required changes to the Fleet Replacement Plan. 

7.

OTHER BUSINESS:

8.

ADJOURNMENT: