MERGED AGENDA
REGULAR COUNCIL MEETING

Monday, July 06, 2020

4:00 p.m. to Proceed In Camera, Reconvene Open Meeting at 7:00 p.m.

SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE

80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS AT 9:00 P.M.

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1.

CALL THE MEETING TO ORDER:

2.

PROCEDURAL MOTION:

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(c) labour relations or other employee relations;

(g) litigation or potential litigation affecting the municipality;

(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2).

3.

INTRODUCTION OF LATE ITEMS:

4.

APPROVAL OF THE AGENDA:

5.

ADOPTION OF THE MINUTES:

a.

Minutes

Minutes of the Special Meeting of the Council of the City of Nanaimo held in the Boardroom, 411 Dunsmuir Street, Nanaimo, BC, on Monday, 2020-JUN-08 at 1:00 p.m.

b.

Minutes

Minutes of the Regular Meeting of the Council of the City of Nanaimo held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2020-JUN-15 at 4:30 p.m.

c.

Minutes

Minutes of the Special Meeting (Public Hearing) of the Council of the City of Nanaimo held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2020-JUN-18 at 7:00 p.m.

d.

Minutes

Minutes of the Special Meeting of the Council of the City of Nanaimo held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2020-JUN-22 at 1:00 p.m.

6.

MAYOR'S REPORT:

7.

RISE AND REPORT:

8.

CONSENT ITEMS:

a.

Finance and Audit Committee Meeting 2020-FEB-19

1.

Minutes of the Finance and Audit Committee Meeting held in the Boardroom, Service and Resource Center, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2020-FEB-19 at 9:00 a.m.

b.

Design Advisory Panel Meeting 2020-MAR-12

1.

Minutes of the Design Advisory Panel Meeting held in the Boardroom, Service and Resource Center, 411 Dunsmuir Street, Nanaimo, BC, on Thursday, 2020-MAR-12 at 5:00 p.m.

c.

Special Mayor's Task Force on Recovery and Resilience Meeting 2020-MAY-14

1.

Minutes of the Special Mayor’s Task Force on Recovery and Resilience Meeting held in the Boardroom, Service and Resource Center, 411 Dunsmuir Street, Nanaimo, BC, on Thursday, 2020-MAY-14 at 1:00 p.m.

d.

Health and Housing Task Force Meeting 2020-MAY-27

1.

Minutes of the Health and Housing Task Force Meeting held in the Boardroom, Service and Resource Center, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2020-MAY-27 at 3:00 p.m.

e.

Design Advisory Panel Meeting 2020-MAY-28

1.

Minutes of the Design Advisory Panel Meeting held in the Boardroom, Service and Resource Center, 411 Dunsmuir Street, Nanaimo, BC, on Thursday, 2020-MAY-28 at 5:00 p.m.

f.

Special Mayor's Task Force on Recovery and Resilience Meeting 2020-JUN-05

1.

Minutes of the Special Mayor’s Task Force on Recovery and Resilience Meeting held in the Boardroom, Service and Resource Center, 411 Dunsmuir Street, Nanaimo, BC, on Friday, 2020-JUN-05 at 9:00 a.m.

g.

Health and Housing Task Force Meeting 2020-JUN-10

[Note: A link to the Agenda for the 2020-JUN-10 Health and Housing Task Force meeting is attached for information.]

1.

Recommendation re:  Canadian Medical Association Foundation COVID-19 Community Response Fund for Vulnerable Populations

That Council:

1. direct Staff to receive a 45,000 grant offered from the Canadian Medical Association Foundation’s COVID-19 Community Response Fund for Vulnerable Populations; and,
2. transfer the funds to the United Way Central & Northern Vancouver Island to be administered along with COVID-19 emergency funding received through the Federal Government’s ‘Reaching Home’ program in its capacity as the Community Entity for the Nanaimo Homeless Coalition.

h.

Health and Housing Task Force Meeting 2020-JUN-24

[Note: A link to the Agenda for the 2020-JUN-24 Health and Housing Task Force meeting is attached for information.]

Minutes of the Health and Housing Task Force Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2020-JUN-24 at 3:00 p.m.

1.

Recommendation re:  Confirmation of Health and Housing Task Force Mandate Extension

That Council extend the mandate of the Health and Housing Task Force to October 30, 2020, in order to allow time to complete the deliverables and bring forward a recommendation to Council.  The motion carried unanimously.

9.

PRESENTATIONS:

a.

Harewood Skate Park Opening

Richard Harding, General Manager, Parks, Recreation and Culture, to provide Council with a verbal update and presentation regarding the Harewood Skate Park opening.

10.

REPORTS:

a.

2019 Statement of Financial Information 

To be introduced by Shelley Legin, General Manager, Corporate Services.

Purpose:  To present the 2019 Statement of Financial Information for acceptance by Council.

Recommendation:  That Council approve the City of Nanaimo 2019 Statement of Financial Information for filing with the Ministry of Municipal Affairs and Housing.

b.

Community Vitality Grant - Take a Hike Foundation

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To obtain Council direction with respect to the Take a Hike at Risk Youth Foundation’s request to reallocate project funding previously awarded through a 2020 Community Vitality Grant.

Delegation

1. Anne Martin

Recommendation:  That Council provide direction regarding a request from Take a Hike at Risk Youth Foundation to redirect $10,000 received from a 2020 Community Vitality Grant toward mental health supports for students.

c.

Animal Control Service Contract Renewal

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To provide Council with recommendations with respect to the City’s Animal Control Service contract, cats in Nanaimo, and updates to the “Licencing and Control of Animals Bylaw 1995 No. 4923” to update animal control services.

Recommendation:  That Council:

1. Endorse in principle the recommendations of the Animal Control Services review and direct Staff to prepare an RFP for revised contracted services subject to adoption of the 2021-2026 Financial Plan.
2. Direct Staff to prepare an update to the “Licencing and Control of Animals Bylaw 1995 No. 4923” to incorporate the recommendations of the service review; and
3. Direct Staff to work with the Cat Nap society to identify measures to support their work.

d.

Extension to Building Permit Application Expiry Timeline

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To introduce amendments to “Building Bylaw 2016 No. 7224” to allow for the extension of building permit application expiry timeline.

Recommendation:  That:

1. “Building Amendment Bylaw 2020 No. 7224.03” (To allow for the extension of building permit application expiry timeline) pass first reading;
2. “Building Amendment Bylaw 2020 No. 7224.03” pass second reading; and
3. “Building Amendment Bylaw 2020 No. 7224.03” pass third reading.   

e.

531 Kennedy Street - Amendment of Project Under the Revitalization Tax Exemption Bylaw

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To obtain Council approval to amend the Tax Exemption Agreement for a multi-family building at 531 Kennedy Street.

Recommendation:  That Council approve the amended Revitalization Tax Exemption Agreement for a proposed eight-unit multi-family building at 531 Kennedy Street.

f.

Development Permit Application No. DP1169 - 1125 Seafield Crescent

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present for Council’s consideration, a development permit application for two rental residential buildings with a total of 124 units at 1125 Seafield Crescent.

Recommendation:  That Council issue Development Permit No. DP1169 at 1125 Seafield Crescent with the following variances:

• increase the maximum permitted building height from 14m to 16.13m for Building A, and 16.67m for Building B;
• reduce the minimum required landscape buffer width from 1.8m to 1m for a portion of the east property line; and
• reduce the minimum required number of parking spaces from 137 to 126.

1.

Add - Delegation from Daryoush Firouzli, Architect AIBC, Eric Kutzner and Matthew Stephens

g.

Development Permit Application No. DP1170 - 1615 Northfield Road

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present for Council’s consideration, a development permit application for a multi-family development with 11 townhouse units.

Recommendation:  That Council issue Development Permit No.1170 at 1615 Northfield Road with the following variances:

• reduce the minimum front yard setback from 3.5m to 1.2m;
• reduce the minimum side yard setback from 3m to 1.5m (for Unit 6);
• reduce the minimum rear yard setback from 7.5m to 6m; and
• reduce the minimum landscape buffer width from 1.8m to 1.5m along the west side property line, and from 1.8m to 0m along the east side property line.

h.

Rezoning Application No. RA000451 – 1840 Stewart Avenue

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present Council with an application to amend the existing zoning of the property located at 1840 Stewart Avenue to allow “Cannabis Retail Store” as a site-specific use in the W2 (Harbour Waterfront) zone.

Recommendation:  That:

1. “Zoning Amendment Bylaw 2020 No. 4500.178” (To rezone 1840 Stewart Avenue to allow “Cannabis Retail Store” as a site-specific use in the W2 [Harbour Waterfront] zone) pass first reading;
2. “Zoning Amendment Bylaw 2020 No. 4500.178” pass second reading; and
3. Council direct Staff to acquire written confirmation that the proposed donation has been received by Snuneymuxw First Nation Emergency Housing Program prior to bylaw adoption.

11.

BYLAWS:

a.

"Zoning Amendment Bylaw 2019 No. 4500.157”

That "Zoning Amendment Bylaw 2019 No. 4500.157” (To rezone 2379 Browns Lane from Single Dwelling Residential [R1] to Residential Corridor [COR1]) be adopted.

b.

“Zoning Bylaw Amendment Bylaw 2020 No. 4500.175”

That “Zoning Bylaw Amendment Bylaw 2020 No. 4500.175” (To amend Schedule A - Zoning Map with general mapping amendments) be adopted.

c.

Bylaw Status Sheet (For Information)

12.

NOTICE OF MOTION:

13.

CORRESPONDENCE: 

a.

Letter dated 2020-JUN-08 from Bonnie Henry, MD, MPH, FRCPC, Provincial Health Officer, re: Homeless Encampment Health Issues Guidelines in the Context of COVID-19

14.

OTHER BUSINESS:

a.

Councillor Armstrong Motion re: Council Voting Records

During the 2020-JUN-15 Regular Council Meeting Councillor Armstrong advised that she would be bringing forward the following motion for consideration at the 2020-JUL-06 Council Meeting:

"That Council direct Staff to prepare a report for Council outlining alternative tracking methods available for capturing each Coucillor's vote on motions, other than the official meeting minutes, that allows for easy access of Council voting records by members of the public."

15.

ADJOURNMENT: