MERGED AGENDA
REGULAR COUNCIL MEETING

4:30 p.m. To Proceed In Camera, Reconvene Regular Council Meeting 7:00 p.m.
SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE
80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS AT 9:00 P.M.

1.
CALL THE MEETING TO ORDER:

 

2.
PROCEDURAL MOTION:

 

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:


Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:


(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;


(c) labour relations or other employee relations; 


(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality; and,


(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2).

3.
INTRODUCTION OF LATE ITEMS:

 

4.
APPROVAL OF THE AGENDA:

 

5.
ADOPTION OF THE MINUTES:

 

a.
Minutes

This item has attachments. 
1.C241021M.pdf

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2024-OCT-21, at 4:30 p.m.

6.
MAYOR'S REPORT:

 

7.
RISE AND REPORT:

 

a.
Appointment to the Nanaimo Port Authority Board of Directors

 

During the 2024-OCT-21 In Camera Council Meeting, Council appointed Donna Hais to the Nanaimo Port Authority Board of Directors, effective 2024-OCT-21, for a three-year term ending 2027-OCT-21.

b.
2025 Vancouver Island Regional Library Board Appointments

 

During the 2024-OCT-21 In Camera Council Meeting, Council appointed Councillor Hemmens as trustee to the Vancouver Island Regional Library Board, and Councillor Eastmure as an alternate, for the period January 1 to December 31, 2025.

8.
PRESENTATIONS:

 

9.
COMMITTEE MINUTES:

 

a.
Minutes

This item has attachments. 
1.PS240612M.pdf

Minutes of the Public Safety Committee Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2024-JUN-12, at 3:00 p.m.

b.
Minutes

This item has attachments. 
1.sPSC240904M.pdf

Minutes of the Special Public Safety Committee Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2024-SEP-04, at 3:00 p.m.

c.
Minutes

This item has attachments. 
1.DAP240912M.pdf

Minutes of the Design Advisory Panel Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Thursday, 2024-SEP-12, at 5:03 p.m.

10.
CONSENT ITEMS:

 

a.
Governance and Priorities Committee Meeting 2024-OCT-28

This item has attachments. 
1.Link to October 28 GPC Agenda.pdf

[Note:  A link to the 2024-OCT-28 Governance and Priorities Committee Meeting Agenda is provided for information.]

1.
Upcoming Topics and Initiatives

 
1.
Incentives that Support City Plan (Part One)
 

That Council rescind the following motion, passed during the 2023-NOV-27 Governance and Priorities Committee Meeting, and adopted by Council on 2023-DEC-04:


"That Council direct Staff to prepare a report, for a future Governance and Priorities Committee Meeting, regarding ways to implement the following New City Plan incentives:


•    Incentivize Affordable Housing
•    Support Green Infrastructure
•    Encourage Infill Development
•    Support Small Businesses
•    Prioritize Active Transportation"

2.
Incentives that Support City Plan (Part Two)
 

That Council direct Staff to prepare a report, for a future Governance and Priorities Committee Meeting, regarding incentives that support City Plan.

3.
Social Issues Initiatives 
 

That Council direct Staff to provide an update, for a future Governance and Priorities Committee Meeting, regarding heating, cooling and feeding centres and shelter spaces, and that Island Health be invited to participate in the discussion. 

4.
Parking Management Strategy
 

That Council direct Staff to incorporate the topic of Parking Management Strategy into the 2024-DEC-09 Governance and Priorities Committee Meeting.

2.
Nanaimo Doughnut Economic Framework Awareness Program

 

That Council direct Staff to present a proposed workplan and strategies related to the "Nanaimo Doughnut Economic Framework Awareness Program", including budget implications, for Council’s consideration during the 2026-2030 budget deliberations.

11.
DELEGATIONS:

 

12.
REPORTS:

 

a.
Cemetery Amendment Bylaw No. 7084.02

This item has attachments. 
1.RPT_C241104_Cemetery Amendment Bylaw 7084.02.pdf
2.ATTACHMENT A - B7084_02.pdf
3.ATTACHMENT B - B7084 with tracked changes.pdf

To be introduced by Bill Sims, General Manager, Engineering and Public Works.


Purpose:  To introduce amendments to the Cemetery Regulation Bylaw to authorize the 22 Commonwealth War Graves Commission memorials to be re-erected and address other housekeeping amendments.


Recommendation:  That:

  1. "Cemetery Bylaw Amendment Bylaw 2024 No. 7084.02" (a bylaw to authorize Commonwealth War Graves Commission memorial and other housekeeping amendments) pass first reading.
  2. "Cemetery Bylaw Amendment Bylaw 2024 No. 7084.02" pass second reading.
  3. "Cemetery Bylaw Amendment Bylaw 2024 No. 7084.02" pass third reading.

b.
Cemetery Fees and Charges Amendment Bylaw

This item has attachments. 
1.RPT_C241104 - Fees and Charges Amendment Bylaw 7336.11 - Cemetery Fees.pdf
2.Attachment A_B7336_11.pdf
3.ATTACHMENT B - Survey of Municipalies Cemetery Fees.pdf
4.ATTACHMENT C - Existing Cemetary Fees and Charges.pdf

To be introduced by Bill Sims, General Manager, Engineering and Public Works.


Purpose:  To introduce fee increases associated with providing the services associated with cemetery operations. 


Recommendation: That:

  1. "Fees and Charges Amendment Bylaw 2024, No. 7336.11" (a bylaw to amend the cemetery fees and charges) pass first reading.
  2. "Fees and Charges Amendment Bylaw 2024, No. 7336.11" pass second reading.
  3. "Fees and Charges Amendment Bylaw 2024, No. 7336.11" pass third reading.

c.
Rezoning Application No. RA504 - 335 Third Street

This item has attachments. 
1.RPT_C241104_RA504_335ThirdStreet.pdf
2.AttA_Subject PropertyMap_RA504_335ThirdStreet_C241104.pdf
3.AttB_ConceptualSitePlan_RA504_335ThirdStreet_C241104.pdf
4.AttC_ConceptualBuildingPerspectives_RA504_335ThirdStreet_C241104.pdf
5.AttD_ShadowStudy_RA504_335ThirdStreet_C241104.pdf
6.B4500_236.pdf

To be introduced by Jeremy Holm, Director, Planning and Development.


Purpose:  To present Council with an application to rezone 335 Third Street from Single Dwelling Residential (R1) to Residential Corridor (COR1) to facilitate a multi-family development.


Recommendation:  That:

  1. "Zoning Amendment Bylaw 2024 No. 4500.236" (to rezone 335 Third Street from Single Dwelling Residential [R1] to Residential Corridor [COR1]) pass first reading;
  2. "Zoning Amendment Bylaw 2024 No. 4500.236" pass second reading; and,
  3. "Zoning Amendment Bylaw 2024 No. 4500.236" pass third reading; and,
  4. Council direct Staff to secure the conditions related to "Zoning Amendment Bylaw 2024 No. 4500.236" as outlined in the "Conditions of Rezoning" section of the Staff Report titled "Rezoning Application No. RA504 - 335 Third Street", dated 2024-NOV-04, prior to final adoption.

d.
Development Permit Application No. DP1351 - 27 Hispanola Place

This item has attachments. 
1.RPT_C241104DP1351_27HispanolaPlace.pdf
2.AttA_PermitTermsAndConditions_DP1351-27HisplanolaPlace_Rpt_C241104.pdf
3.AttB_SubjectPropertyMap_DP1351-27HispanolaPlace_Rpt_C241104.pdf
4.AttC_SiteSurvey_DP1351-27HispanolaPlace_Rpt_C241104.pdf
5.AttD_EnvironmentalAssessment_DP1351-27HispanolaPlace_Rpt_C241104.pdf
6.AttE_LandscapePlanAndDetails_DP1351-27HispanolaPlace_Rpt_C241104.pdf

To be introduced by Jeremy Holm, Director, Planning and Development.


Purpose:  To present for Council’s consideration a development permit application to allow site improvements for an existing dwelling within the marine foreshore leave strip at 27 Hispanola Place. 


Recommendation:  That Council issue Development Permit No. DP1351 for site improvements within the marine foreshore leave strip at 27 Hispanola Place with a variance as outlined in the "Proposed Variance" section of the Staff Report titled "Development Permit Application No. DP1351 - 27 Hispanola Place", dated 2024-NOV-04.

e.
Potential Road Closure and Land Exchange - 2209 Bowen Road

This item has attachments. 
1.RPT_C241104PotentialRoadClosureandLandExchange_2209BowenRoad.pdf
2.AttA_LocationPlan_RPT_C241104.pdf
3.B7376.pdf

To be introduced by Laura Mercer, General Manager, Corporate Services.


Purpose:  To obtain Council approval to close an unnamed lane adjacent to 2209 Bowen Road and obtain approval to enter into a Land Exchange Agreement with the owner of 2209 Bowen Road to dedicate a part of their property for road in exchange for the road closure area.


Recommendation:  That:

  1. Council authorize the road closure and disposition of an unnamed lane adjacent to 2209 Bowen Road, and direct Staff to enter into a Road Closure and Land Exchange Agreement;
  2. "Highway Closure and Dedication Removal Bylaw 2024 No. 7376" (to provide for highway closure and dedication removal of an unnamed lane adjacent to 2209 Bowen Road) pass first reading;
  3. "Highway Closure and Dedication Removal Bylaw 2024 No. 7376" pass second reading; and
  4. Council direct Staff to proceed with public notice for the closure and disposition of an unnamed lane adjacent to 2209 Bowen Road.

f.
2025 Acting Mayor Schedule

This item has attachments. 
1.RPT_C241104_2025ActingMayorSchedule.pdf
2.Attachment A_ Draft 2025 Acting Mayor Schedule.pdf

To be introduced by Sheila Gurrie, Director, Legislative Services. 


Purpose:  To present for Council’s consideration the draft 2025 Acting Mayor Schedule.


Recommendation:  That Council approve the 2025 Acting Mayor Schedule as presented in Attachment 'A' of the report titled "2025 Acting Mayor Schedule", dated 2024-NOV-04.

g.
2025 Council and Committees Key Date Calendars

This item has attachments. 
1.RPT_C241104_2025CouncilandCommitteeKeyDateCalendar.pdf
2.Attachment A_2025 Council Key Date Calendar.pdf
3.Attachment B_2025 GPC Key Date Calendar.pdf
4.Attachment C_2025 FA Key Date Calendar.pdf
5.Attachment D_2025 ACAI Key Date Calendar.pdf
6.Attachment E_2025 PS Key Date Calendar.pdf
7.Attachment F_2025 DAP Key Date Calendar.pdf
8.Attachment G_Combined 2025 Key Date Calendar.pdf
9.Attachment H_2025 BOV Key Date Calendar.pdf

To be introduced by Sheila Gurrie, Director, Legislative Services.


Purpose:  To present the 2025 Council and Committees Key Date Calendars for Council’s approval.


Recommendation:  That Council approve the 2025 Council and Committees Key Date Calendars as presented in Attachments 'A' through 'G' of the Staff Report titled "2025 Council and Committees Key Date Calendars", dated 2024-NOV-04.

13.
BYLAWS:

 

a.
"Property Tax Prepayment Plan Bylaw 2024, No. 7390"

This item has attachments. 
1.B7390.pdf

That "Property Tax Prepayment Plan Bylaw 2024, No. 7390" (a bylaw to authorize a property tax prepayment plan) be adopted.

b.
"User Rates Auto Debit Plan Bylaw 2024, No. 7391"

This item has attachments. 
1.B7391.pdf

That "User Rates Auto Debit Plan Bylaw 2024, No. 7391" (a bylaw to authorize a user rates auto debit plan) be adopted.

14.
CORRESPONDENCE:

 

15.
NOTICE OF MOTION:

 

16.
OTHER BUSINESS:

 

a.
Councillor Armstrong Motion re: City of Nanaimo Liquor Control Strategy

 

At the 2024-OCT-21 Regular Council Meeting, Councillor Armstrong advised that she would be bringing forward the following motion for consideration:


"That Council refer the City of Nanaimo Liquor Control Strategy to the December 18, 2024 Public Safety Committee Meeting for input."

17.
QUESTION PERIOD:

 

18.
ADJOURNMENT:

 
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