AGENDA
REGULAR COUNCIL MEETING

Monday, May 27, 2024

4:00 p.m. To Proceed In Camera, Reconvene Regular Council Meeting 7:00 p.m.

SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE

80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS AT 9:00 P.M.

---

1.

CALL THE MEETING TO ORDER:

2.

PROCEDURAL MOTION:

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(c) labour relations or other employee relations;

(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;

(g) litigation or potential litigation affecting the municipality;

(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public; and,

(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2).

3.

INTRODUCTION OF LATE ITEMS:

4.

APPROVAL OF THE AGENDA:

5.

ADOPTION OF THE MINUTES:

a.

Minutes

Minutes of the Special Council Meeting (Public Hearing) held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Thursday, 2024-APR-18, at 7:00 p.m.

b.

Minutes

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on 2024-APR-22 at 4:30 p.m.

c.

Minutes 

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2024-MAY-06, at 4:30 p.m.

d.

Minutes

Minutes of the Special Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Thursday, 2024-MAY-15, at 10:08 a.m.

6.

MAYOR'S REPORT:

7.

RISE AND REPORT:

8.

PRESENTATIONS:

9.

COMMITTEE MINUTES:

a.

Minutes

Minutes of the Advisory Committee on Accessibility and Inclusiveness held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2024-MAR-13, at 4:00 p.m.

b.

Minutes

Minutes of the Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Wednesday, 2024-APR-17, at 9:00 a.m.

c.

Minutes

Minutes of the Governance and Priorities Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2024-MAY-13, at 1:00 p.m.

d.

Minutes

Minutes of the Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Wednesday, 2024-MAY-15, at 9:00 a.m.

10.

CONSENT ITEMS:

a.

Governance and Priorities Committee Meeting 2024-MAY-13

[Note:  A link to the 2024-MAY-13 Governance and Priorities Committee Meeting Agenda is provided for information.]

1.

Geotechnical Guidelines Review

That Council endorse the following guidelines, as attached to the Staff Report dated 2024-MAY-13, associated with the preparation of geotechnical reports and the assessment of mine-related geotechnical hazards in support of development applications within the City of Nanaimo:

1. Guidelines for the Preparation of Geotechnical Reports; and,
2. Guidelines for Geotechnical Assessments Above Abandoned Mine Workings.

2.

Allocation of Unallocated Pedestrian Funds

That Council allocate $300,000 of the 2024 Pedestrian Unallocated Funds and reallocate $182,500 of the 2023 Pedestrian Unallocated Funds for a combined total of $482,500 toward Albert Street Crossing Improvements from Milton Street to Dunsmuir Street. 

b.

Finance and Audit Committee Meeting 2024-MAY-15

[Note:  A link to the 2024-MAY-15 Finance and Audit Committee Meeting Agenda is provided for information.]

1.

Community Environmental Sustainability Grant (Part One)

That Council approve the following Community Environmental Sustainability Project Grants:

• Light House Sustainability Society - $2,500
  Project:  Building Material Exchange (BMEx)
• Departure Bay Neighbourhood Association - $800
  Project:  DBNA Environmental Engagement
• Altrusa Club of Nanaimo - $5,000
  Project:  Nurture Nature
• Nanaimo Foodshare - $2,800
  Project:  Compost Revitalization Project
• Nanaimo Old City Association with the Harewood Neighbourhood Association and Dover Community Association - $1,600
  Project:  Thermal Imaging and Home Energy Reduction Neighbourhood Project
• Rock City Neighbourhood Association - $4,800
  Project:  Seed to Table Workshop

2.

Community Program Development Grants Social Prescribing Pilot

That Council approve the request from the Nanaimo Division of Family Practice for a Community Program Development Grant in the amount of $6,120 to assist in funding their Social Prescribing pilot program.

3.

Community Watershed Restoration Grant 2024

That Council approve the following 2024 Community Watershed Restoration Grants: 

Applicant Name: Antler Swamp Restoration Group
- Project: Restoration of Antler Swamp in Smuggler’s Park
- Recommended: $3,500 

Applicant Name: Nanaimo Area Land Trust
- Project: Cottle Creek Stream Flow
- Recommended: $2,960

Applicant Name: Nanaimo Area Land Trust
- Project: Joseph Creek Riparian Restoration
- Recommended: $1,700

Applicant Name: Dover Bay Outdoor Education Program
- Project: Rutherford Ravine Park Native Plant Restoration
- Recommended: $1,400

Applicant Name: Pacific Garden Cohousing
- Project: Watershed/Wildlife Habitat Restoration
- Recommended: $4,006

Applicant Name: Wellington Action Committee
- Project: Diver Lake Park Watershed Protection
- Recommended: $3,800

Applicant Name: Wildcoast Ecological Society
- Project: Nanaimo Natural Areas Education and Stewardship
- Not Recommended: Staff recommendation is to not proceed with funding until more information can be obtained.

4.

2023 Statement of Financial Information

That Council accept the 2023 Statement of Financial Information for filing with the Ministry of Municipal Affairs and Housing.

c.

Separately Addressed Consent Items 

1.

Finance and Audit Committee Meeting 2024-MAY-15

1.

Community Environmental Sustainability Grant (Part Two)

That Council approve the following Community Environmental Sustainability Project Grant:

• South End Eco Development Cooperative - $2,500
  Project:  The Toolshare Project

11.

DELEGATIONS:

a.

Dan Hula re: improving the democratic process at the municipal level

b.

Alan Clarke re: City of Nanaimo Bylaw No. 7350 and No. 7348

12.

REPORTS:

a.

Political Signage Regulation Amendment Bylaw

To be introduced by Sheila Gurrie, Director, Legislative Services.

Purpose:  To present a housekeeping amendment to the Political Signage Regulation Bylaw to clarify that regulations associated with political signage within Provincial highway rights of way are governed by the Ministry of Transportation and Infrastructure.

Recommendation:  That:

1. “Political Signage Regulation Amendment Bylaw 2024 No. 7335.01” (a bylaw to amend the provision associated with political signage in Provincial highway rights of way) pass first reading.
2. “Political Signage Regulation Amendment Bylaw 2024 No. 7335.01” pass second reading.
3. “Political Signage Regulation Amendment Bylaw 2024 No. 7335.01” pass third reading.

b.

Potential Road Closure and Land Exchange - 2300 Northfield Road

To be introduced by Bill Corsan, Director, Corporate and Business Development. 

Purpose:  To obtain Council approval to close a portion of Northfield Road and obtain approval to enter into a Land Exchange Agreement with the owner of 2300 Northfield Road to dedicate part of their property for road in exchange for the road closure area.

Recommendation:  That:

1. Council authorize the road closure and disposition of a portion Northfield Road, and direct Staff to enter into a Road Closure and Land Exchange Agreement;
2. “Highway Closure and Dedication Removal Bylaw 2024 No. 7370” (to provide for highway closure and dedication removal of a portion of Northfield Road adjacent to 2300 Northfield Road) pass first reading;
3. “Highway Closure and Dedication Removal Bylaw 2024 No. 7370” pass second reading; and
4. Council direct Staff to proceed with public notice for the closure and disposition of a portion of Northfield Road.

c.

Municipal Highway Naming and Renaming Boxwood Road and Powder Works Road Bylaws 2024 No. 7378 and 7379

To be introduced by Bill Corsan, Director, Corporate and Business Development. 

Purpose:  To seek Council approval for the naming and renaming of two City roads to support the Midtown Gateway Project.

Recommendation:

Municipal Highway Renaming Bylaw

1. That “Municipal Highway Renaming (Powder Works Road) Bylaw 2024 No. 7378” (to provide for the renaming of municipal highways) pass first reading;
2. That “Municipal Highway Renaming (Powder Works Road) Bylaw 2024 No. 7378” pass second reading; and
3. “Municipal Highway Renaming (Powder Works Road) Bylaw 2024 No. 7378” pass third reading.

Municipal Highway Naming Bylaw

1. That “Municipal Highway Naming (Boxwood Road) Bylaw 2024 No. 7379” (to provide for the naming of municipal highways) pass first reading;
2. That “Municipal Highway Naming (Boxwood Road) Bylaw 2024 No. 7379” pass second reading; and
3. That “Municipal Highway Naming (Boxwood Road) Bylaw 2024 No. 7379” pass third reading.

d.

Development Permit Application No. DP1320 - 307, 311 and 315 Holly Avenue

To be introduced by Jeremy Holm, Director, Planning and Development.

Purpose:  To present for Council’s consideration a development permit application for a multi-family residential development at 307, 311 and 315 Holly Avenue. 

Recommendation:  That Council issue Development Permit No. DP1320 for a multi-family residential development at 307, 311 and 315 Holly Avenue with variances as outlined in the “Proposed Variances” section of the Staff Report titled "Development Permit Application No. DP1320 - 307, 311 and 315 Holly Avenue" dated 2024-MAY-27.

e.

2024 UBCM Community Excellence Awards

To be introduced by Jeremy Holm, Director, Planning and Development.

Purpose:  To obtain Council’s endorsement for an application to the Union of British Columbia Municipalities (UBCM) 2024 Community Excellence Awards, as required by UBCM.

Recommendation:  That Council endorse the City of Nanaimo’s application for City Plan: Nanaimo ReImagined, the Integrated Action Plan, and the Monitoring Strategy to be collectively considered for a 2024 UBCM Community Excellence Award – Excellence in Sustainability. 

f.

Increasing Housing Options and Small-Scale Multi-Unit Housing

To be introduced by Jeremy Holm, Director, Planning and Development.

Purpose:  To present, for Council’s consideration, amendments to the “City of Nanaimo Zoning Bylaw 2011 No. 4500” and “City of Nanaimo Building Bylaw 2016 No. 7224” to implement the Increasing Housing Options and Provincial Small-Scale Multi-Unit Housing legislation.

Recommendation:

Zoning Bylaw 2011 No. 4500

That:

1.  “Zoning Amendment Bylaw 2024 No. 4500.223” (amendments to implement the Increasing Housing Options and Provincial Small-Scale Multi-Unit Housing legislation) pass first reading.
2. “Zoning Amendment Bylaw 2024 No. 4500.223” pass second reading.
3. “Zoning Amendment Bylaw 2024 No. 4500.223” pass third reading.

Building Bylaw 2016 No. 7224

That:

1. “Building Amendment Bylaw 2024 No. 7224.07” (amendments to implement the Increasing Housing Options and Provincial Small-Scale Multi-Unit Housing legislation) pass first reading.
2. “Building Amendment Bylaw 2024 No. 7224.07” pass second reading.
3. “Building Amendment Bylaw 2024 No. 7224.07” pass third reading.

13.

BYLAWS:

a.

"Council Procedure Bylaw Amendment Bylaw 2024 No.  7272.04"

That "Council Procedure Bylaw Amendment Bylaw, 2024 No. 7272.04" (a bylaw to include amendments resulting from Bill 44 as it relates to Public Hearings and other housekeeping amendments) be adopted.

b.

"Development Procedures and Notification Bylaw 2024 No. 7375"

That "Development Procedures and Notification Bylaw 2024 No. 7375" (to establish development and notification procedures) be adopted.

14.

NOTICE OF MOTION:

15.

OTHER BUSINESS:

a.

Councillor Perrino Motion re: Pickle Ball Courts

At the 2024-APR-22 Regular Council Meeting, Councillor Perrino advised that she would be bringing forward the following motion for consideration: 

“That Council direct Staff to provide an update with respect to the new pickle ball courts at Beban Park and options to reduce impact of the Beaufort Park courts in advance of the new courts opening.”

b.

Letter dated 2024-FEB-15 from Mayor Krog to the Honorable Sean Fraser, Minister of Housing, Infrastructure and Communities re:  Request for Additional Funding Supports from the Federal Government, and the Minister's 2024-MAY-17 Response

16.

QUESTION PERIOD:

17.

ADJOURNMENT: