MERGED AGENDA
REGULAR COUNCIL MEETING

4:30 p.m. to Proceed "In Camera", Reconvene Open Meeting at 7:00 p.m.
SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE
80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS 9:00 P.M.


That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

(c) labour relations or other employee relations;

(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;

(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public;

(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2); and,

 Community Charter Section 90(2):

(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

(g)        litigation or potential litigation affecting the municipality.

Minutes of the Special Council Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Monday, 2020-APR-20, at 12:00 p.m.

To be introduced by Sheila Gurrie, Director, Legislative Services.

Purpose:  To provide information and seek clarification from Council on proceeding with committee and task force meetings during the COVID-19 pandemic.

Recommendation:  That Council:

  1. Direct Staff to reinstate Board of Variance, Design Advisory Panel;
  2. Direct Staff to reinstate Finance and Audit Committee meetings starting June 2020;
  3. Allow for Governance and Priorities Committee meetings to be scheduled as Special Council meetings during the COVID-19 pandemic; and
  4. Discontinue and suspend indefinitely, the Council Remuneration Task Force initiative.

To be introduced by Bill Sims, General Manager, Engineering and Public Works.

Purpose: To provide Council information on the process to consider traffic calming, how it is applied within Nanaimo, and advise on future policy changes having positive impacts on the City's road network.

Presentation:

1. Jamie Rose, Manager, Transportation.

To be introduced by Bill Sims, General Manager, Engineering and Public Works. 

Purpose:  To provide Council with information about the planning and prioritization of pedestrian infrastructure.

Presentation:

1. Barbara Thomas, Assistant Manager, Transportation.

To be introduced by Bill Sims, General Manager, Engineering and Public Works.

Purpose:  To provide Council with an update on the plans for the 2020 Pedestrian Unallocated Budget, along with options for its use.

Recommendation:  That Council approve the recommendation that the $300,000 Pedestrian Unallocated Funds be allocated to the projects listed under “Intersection Upgrades”.

To be introduced by Shelley Legin, General Manager, Corporate Services.

Purpose:  To receive direction from Council on the Final 2020 – 2024 Financial Plan.

Recommendation:  That Council direct Staff to prepare the “Financial Plan Amendment Bylaw 2020 No. 7307.01” based on the current Final 2020 – 2024 Financial Plan, Option #1.

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To provide Council with background information to support a decision to relocate the City’s parking bylaw officers and parking clerk from the Community Policing and Services Office to the Service and Resource Centre.

Recommendation:  That Council terminate the current lease of the Community Policing and Services Office at 18 Victoria Crescent and relocate the City’s bylaw parking function to the Service and Resource Centre.

Introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present Council with an application to amend an existing liquor licence at 940 Old Victoria Road.

Recommendation:  That Council recommend the Liquor Cannabis and Regulation Branch approve the application for 940 Old Victoria Road (Wolf Brewing Company) to amend their liquor licence to permit the hours of operation to be 9:00 a.m. to 11:00 p.m. seven days per week.

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To amend Schedule A – Zoning Map of “City of Nanaimo Zoning Bylaw 2011 No. 4500” with general mapping amendments.

Recommendation:  That:

  1. “Zoning Amendment Bylaw 2020 No. 4500.175” (To amend Schedule A – Zoning Map with general mapping amendments) pass first reading;
  2. “Zoning Amendment Bylaw 2020 No. 4500.175” pass second reading; and,
  3. Council waive the Public Hearing for “Zoning Amendment Bylaw 2020 No. 4500.175”, pursuant to Local Government Act section 464(2).

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To seek direction from Council regarding rezoning application No. RA449.

Recommendation:  That

  1. Council waive the Public Hearing for “Zoning Amendment Bylaw 2020 No. 4500.174” (To rezone 5801 Turner Road to allow “Cannabis Retail Store” as a site-specific use in the CC3 [City Commercial Centre] zone), pursuant to Local Government Act section 464(2).
  2. Council direct Staff to proceed with public notification of Public Hearing waiver prior to third reading of “Zoning Amendment Bylaw 2020 No. 4500.174”, pursuant to Local Government Act section 467.