MERGED AGENDA
SPECIAL COUNCIL MEETING

Monday, June 22, 2020 at 1:00 P.m. - 4:00 P.m.

SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE

80 COMMERCIAL STREET, NANAIMO, BC

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1.

CALL THE MEETING TO ORDER:

2.

INTRODUCTION OF LATE ITEMS

3.

APPROVAL OF THE AGENDA:

4.

MAYOR'S REPORT:

5.

PRESENTATIONS:

a.

Maffeo Sutton Park Re-Opening

Richard Harding, General Manager, Parks, Recreation and Culture, to provide Council with a verbal presentation regarding the re-opening of Maffeo Sutton Park.

1.

Add presenter - Kathy Shaw, Resource Development Coordinator, Child Development Centre

6.

CONSENT ITEMS:

a.

Finance and Audit Committee Meeting 2020-JUN-17

1.

Recommendations re:  Fire Station No. 1

[Note:  Staff report and presentation attached for information only.]

1. That Council direct Staff to proceed with the Fire Station No. 1 project.

2. That Council amend the 2020-2024 Financial Plan to increase the budget in year three (2022) by $3M from $3,740,269 to $6,740,269 with the additional funding from the General Capital Reserve and the General Asset Management Reserve. 

2.

Recommendation re:  Supporting Arts & Culture:  Implementation of Nanaimo Art Gallery Phased Development Plan

1. That Council include the following items in their review process of the 2021-2025 Budget considerations:

1. Allocation of $50,000 per year in additional operating funding of the Nanaimo Art Gallery in the 2021-2025 Financial Plan;
2. Allocation of $10,000 per year in funding to the Nanaimo Art Gallery in the 2021 2025 Financial Plan for capital expenditures at the Arts Centre at 150 Commercial Street; and amend the 2014-2023 Co-Management Agreement with an execution date after the Provisional 2021-2025 Financial Plan has been adopted by Council; and
3. Allocation of $25,000 in the 2021 budget for the development of a feasibility report on the concept of an Arts Centre and Nanaimo Art Gallery’s Phase 3 facility project.

3.

Recommendation re:  Community Program Development Grants

1. That Council approve the request from the Nanaimo Science and Sustainability Society (NS3) for a Community Program Development Grant in the amount of $1,000 to assist in funding The Great Pumpkin Toss event for children and families; and $10,000 to the Salish Storm Hockey Association for a low-barrier Intro to Hockey Program for Indigenous Children.

4.

Recommendation re:  Province of BC Local Government Infrastructure Planning Grant Program

1. That Council approve submission of an application to the Local Government Infrastructure Planning Grant program for $10,000 for the Water Supply Strategic Plan project.

5.

Recommendation re:  Consideration of New Permissive Tax Exemption Application and PTE Cash Grant Funding Request - Clay Tree Society

1. That Council:

1. Award a Permissive Tax Exemption for the 2021 tax year to Clay Tree Society at 838 Old Victoria Road; and,
2. Award a PTE Cash Grant to Clay Tree Society in the amount of $5,000 for their 2020 Property Taxes for their newly purchased property at 838 Old Victoria Road.

7.

REPORTS:

a.

Municipal Security Issuing Resolution Fire Station No. 1

To be introduced by Sheila Gurrie, Director, Legislative Services.

Purpose:  To seek Council’s approval for borrowing two million (the second draw) from the Municipal Financial Authority (MFA) for Fire Station No. 1 (a project previously approved by Council) in 2018.  

Recommendation:  That Council approve borrowing two million ($2,000,000) from the Municipal Finance Authority of British Columbia, as part of the 2020 fall Borrowing Session and as authorized through “Fire Station #1 Borrowing Bylaw 2018 No. 7257”;

And That the Regional District of Nanaimo be requested to consent to the City of Nanaimo borrowing the two million ($2,000,000) over a 20-year term and include the borrowing in a Security Issuing Bylaw.

b.

Plan to Restore Old City Quarter Security and Pride of Place

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To provide Council with a framework and funding strategy for restoring security in the Old City Quarter and seek direction on a preferred option.

Delegation:

1. Darren Moss, Representative and Member of the Old City Quarter Neighbourhood Association

Recommendation:  That Council provide direction with respect to a framework and funding strategy for restoring security in the Old City Quarter.

c.

ReImagine Nanaimo:  Demographics and Land Inventory/Capacity Analysis Summary

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To provide Council with a summary of the findings of two key background documents (Demographics Report – Population, Housing and Employment Projections, and Land Inventory/Capacity Analysis Report) related to the ReImagine Nanaimo (Coordinated Strategic Policy Review 2020-2021) process. 

Presentation:

1. Lisa Bhopalsingh, Manager, Community Planning.

d.

Climate Change Resilience Strategy

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present to Council the Climate Change Resilience Strategy for adoption.

Presentations:

Introduced by Rob Lawrance, Environmental Planner.

1. Lisa Westerhoff, Integral Group and Tamsin Mills, Resilience Consulting.

Recommendation:  That Council adopt the Climate Change Resilience Strategy and direct Staff to prioritize actions in this report and begin implementation of the strategy.

1.

Add - Nanaimo Climate Change Resilience Strategy Document

e.

Reallocation of Street Space

To be introduced by Bill Sims, General Manager, Engineering and Public Works.

Purpose:  The purpose of this report is to provide preliminary information to Council regarding the motion put forward at the Special Council Meeting, held 2020-JUN-08 to review opportunities to reallocate street space, in favour of active transportation and place making.

f.

Departure Bay Road Summer Traffic Calming Update

To be introduced by Bill Sims, General Manager, Engineering and Public Works.

Purpose:  To provide Council with information about the planned design for the seasonal traffic calming on Departure Bay Road near the beach. 

8.

BYLAWS:

9.

NOTICE OF MOTION:

10.

OTHER BUSINESS:

11.

AGENDA PLANNING:

a.

Agenda Planning:

To be introduced by Sheila Gurrie, Director, Legislative Services.

Purpose:  To provide Council the opportunity to have a round table discussion in order to review and prioritize topics for Special Council Meetings, or future Governance and Priorities Committee Meetings.

12.

ADJOURNMENT: