AGENDA
REGULAR COUNCIL MEETING

Monday, March 02, 2020

4:30 p.m. to Proceed "In Camera", Reconvene Open Meeting at 7:00 p.m.

SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE

80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS 9:00 P.M.

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1.

CALL TO ORDER:

2.

PROCEDURAL MOTION:

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(c) labour relations or other employee relations;

(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;

(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public; and,

(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2);

Community Charter Section 90(2)

(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

3.

INTRODUCTION OF LATE ITEMS:

4.

APPROVAL OF THE AGENDA:

5.

ADOPTION OF THE MINUTES:

a.

Minutes

Minutes of the Special Council Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Monday, 2020-FEB-10, at 11:00 a.m.

b.

Minutes

Minutes of the Special Council Meeting (Public Hearing) held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Thursday, 2020-FEB-13, at 7:00 p.m.

6.

MAYOR'S REPORT:

7.

PRESENTATIONS:

a.

Dan Brady - Municipal Regional District Tax (2% Hotel Tax)

Dan Brady to provide Council with a presentation regarding the first five year implementation of the Municipal Regional District Tax (2% Hotel Tax).

8.

CONSENT ITEMS:

a.

Advisory Committee Minutes

1.

Minutes of the Special Finance and Audit Committee Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Monday, 2019-DEC-09, at 3:43 p.m.

2.

Minutes of the Finance and Audit Committee Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2019-DEC-18, at 9:00 a.m.

3.

Minutes of the Health and Housing Task Force Meeting held in the Boadroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2020-JAN-22, at 3:00 p.m.

b.

Committee Recommendations

1.

Health and Housing Task Force - 2020-FEB-19

[Note:  A link to the Agenda for the 2020-FEB-19 Health and Housing Task Force meeting is attached for information.]

1.

Funding for Long-Term Recovery Beds

That the Health and Housing Task Force will report to Council regarding allocation of funds for long-term recovery beds subject to the completion of the needs assessment.

2.

Governance and Priorities Committee - 2020-FEB-24

[Note:  A link to the Agenda for the 2020-FEB-24 Governance and Priorities Committee is attached for information.]

1.

Municipal Government Advocacy

 That Council:

1. endorse “Attachment A” (Effective Municipal Government Advocacy Efforts) of the report titled “Municipal Government Advocacy” dated 2020-FEB-24;
2. direct Staff to proceed with drafting a robust social disorder advocacy strategy as outlined in “Attachment A” (Effective Municipal Government Advocacy Efforts) of the report titled “Municipal Government Advocacy” dated 2020-FEB-24; and,
3. Schedule a Governance and Priorities Committee meeting to review specific topics Council wishes to advocate for and why.

9.

DELEGATIONS:

10.

REPORTS:

a.

Union of BC Municipalities Community Emergency Preparedness Fund Grant 2020

To be introduced by Shelley Legin, General Manager, Corporate Services. 

Purpose:  To obtain Council support, for a grant application to the Union of British Columbia (UBCM) Community Emergency Preparedness Funds (CEPF) for enhanced Emergency Operations Centre (EOC) capacity, through the purchase of additional equipment.

Recommendation:  That Council endorse the application for the Union of British Columbia Municipalities (UBCM) Community Emergency Preparedness Fund grant and the administration for $25,000 to enhance the Emergency Operations Centre (EOC) capacity through the purchase of additional equipment.

b.

"Subdivision Control Bylaw 1989 No. 3260" - Proposed Amendment to the Manual of Engineering Standards and Specifications (MoESS)

To be introduced by Bill Sims, General Manager, Engineering and Public Works.

Purpose:  To provide Council with an update on the development of the Manual of Engineering Standards and Specifications Edition No. 13 that is planned for presentation to Council, as a Bylaw Amendment on 2020-APR-06. The Manual of Engineering Standards and Specifications forms part of the “Subdivision Control Bylaw 1989 No. 3260” as Schedule ‘A’.  

Presentation:

1. Poul Rosen, Director, Engineering.

c.

Updated 2019 - 2022 Strategic Plan

To be introduced by Jake Rudolph, Chief Administrative Officer.

Purpose:  To provide Council with a final version of the updated 2019-2022 Strategic Plan.

Recommendation:  That Council adopt the revised 2019-2022 Strategic Plan as seen in Attachment A of the report titled “Updated 2019-2022 Strategic Plan”.

11.

BYLAWS:

a.

"2019 - 2023 Financial Plan Amendment Bylaw"

That “Financial Plan Amendment Bylaw 2020 No. 7279.02” (To amend the 2019 – 2023 Financial Plan) be adopted.

b.

Bylaw Status Sheet (for information only)

12.

NOTICE OF MOTION:

13.

OTHER BUSINESS:

14.

QUESTION PERIOD:

15.

ADJOURNMENT: