MERGED AGENDA
REGULAR COUNCIL MEETING

4:00 p.m. to Proceed In Camera, Reconvene Regular Council Meeting at 7:00 p.m.
SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE
80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS 9:00 P.M.


That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

(c) labour relations or other employee relations;

(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;

(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public;

(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2); and,

 Community Charter Section 90(2):

(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2021-MAR-29, at 4:30 p.m.

To be introduced by Jake Rudolph, Chief Administrative Officer.

Mayor and Council to receive and acknowledge the Memorandum of Understanding between the City of Nanaimo and Vancouver Island University.

Dr. Deborah Saucier, President and Vice-Chancellor, Vancouver Island University, to join via Zoom.

Jenn Houtby-Ferguson, Interim Executive Director, Tourism Nanaimo, to provide Council with an update regarding the tourism sector and Tourism Nanaimo initiatives.

Minutes of the Governance and Priorities Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2021-MAR-08, at 1:00 p.m.

Minutes of the Governance and Priorities Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2021-MAR-22, at 1:00 p.m.

[Note:  Recommendations from the 2021-APR-14 Special Finance and Audit Committee Meeting will be distributed on the Addendum.]

[Note:  A link to the 2021-APR-14 Special Finance and Audit Committee Meeting Agenda is provided for information.]

That Council add a Records and Information Specialist position to the 2021-2025 Financial Plan effective July 1, 2021 funded from general revenue.

That Council add a Building Supervisor position and a Building Official position to the 2021-2025 Financial Plan effective July 1, 2021 funded from general revenue.

That Council add $375,000 to 2021 of the 2021 – 2025 Financial Plan for online application system improvements funded from the Special Initiatives Reserve and $150,000 for annual operating costs effective 2022 funded from the general revenues.

That Council add $25,000 to 2021 of the 2021 – 2025 Financial Plan to support implementation of the recommendations in the Building Permit Function Review funded from the Special Initiatives Reserve.

That Council add $200,000 to 2021 in the 2021 – 2025 Financial Plan for a South End Recreation Centre Feasibility Study funded from the Special Initiatives Reserve.

That Council add $400,000 to 2021 in the 2021-2025 Financial Plan for expanded downtown security to the downtown area funded from the Special Initiatives Reserve.

That Council direct Staff to allocate $50,000 from the Special Initiatives Reserve to complete a comprehensive Public Safety Action Plan.

That Council amend the funding source of the acceleration of the Haliburton Street Sidewalk project to 2021/2022 from the Special Initiatives Reserve to the Community Works Reserve Fund.

That Council not reserve $400,000 in funding from the Special Initiatives Reserve for recommendations coming from the Health and Housing Task Force as a budget line item has been added to 2021 to 2025 of the 2021-2025 Financial Plan.

That Council accept the 2020 Annual Financial Statements for the City of Nanaimo.

That Council:

  • Keep the property tax due date at 2021-JUL-02;
  • Change the first property tax penalty due to 1% on 2021-JUL-02; and,
  • Extend the second property tax penalty due date to 2021-SEP-10 and change to 9%

That Council provide additional funding to the 2021 Serauxmen Stadium Outfield Fence Project as follows:

  1. $175,000 for project contingency and possible soil removal and disposal, funded from the Asset Management Reserve; and,
  2. $153,000 for left and right foul line fencing, funded from the Asset Management Reserve.

That Council direct Staff to submit an application to the 2021 Asset Management Planning Program for the Sanitary Lift Station Condition Assessment Project, and provide overall grant management.

That Council direct Staff to submit an application to the Local Government Development Approvals Program for the Development Approval Improvement project, and provide overall grant management.

That Council direct Staff to submit an application to the Canada Healthy Communities Initiative for the Maffeo Sutton Playground Phase 2.

That Council sponsor the 2021 Vancouver Island Economic Alliance Summit as a platinum sponsor with a $10,000 financial contribution.

Holden Southward to provide Council with a verbal presentation regarding noise from heat pumps and solutions to mitigate the noise.

To be introduced by Shelley Legin, General Manager, Corporate Services.

Purpose:  To introduce “Regional Parks and Trails Parcel Tax Bylaw 2021 No. 7324” and “Parcel Tax Roll Preparation Bylaw 2021 No. 7323” for first, second and third reading.

Recommendation:

  1. That “Regional Parks and Trails Parcel Tax Bylaw 2021 No. 7324” (To provide authorization to collect a parcel tax) pass first reading;
  2. That “Regional Parks and Trails Parcel Tax Bylaw 2021 No. 7324” pass second reading;
  3. That “Regional Parks and Trails Parcel Tax Bylaw 2021 No. 7324” pass third reading;
  4. That “Parcel Tax Roll Preparation Bylaw 2021 No. 7323” (To allow preparation of the Parcel Tax Roll related to the Regional District of Nanaimo Parcel Tax for Regional Parks and Trails) pass first reading;
  5. That “Parcel Tax Roll Preparation Bylaw 2021 No. 7323” pass second reading; and,
  6. That “Parcel Tax Roll Preparation Bylaw 2021 No. 7323” pass third reading.

To be introduced by Shelley Legin, General Manager, Corporate Services.

Purpose:  To obtain approval for the Mayor’s Leaders’ Table Terms of Reference.

Recommendation:  That Council approve the Mayor’s Leaders’ Table Terms of Reference.

Introduced by Shelley Legin, General Manager, Corporate Services.

Purpose:  To seek Council’s approval for borrowing $11,160,000 (the third draw) from the Municipal Financial Authority (MFA) for Fire Station No. 1 (a project previously approved by Council) in 2018.

Recommendation:  That Council:

  1. Approve borrowing eleven million one hundred and sixty thousand ($11,160,000) from the Municipal Finance Authority of British Columbia, as part of the 2021 fall Borrowing Session and as authorized through “Fire Station #1 Borrowing Bylaw 2018 No. 7257”; and,
  2. That the Regional District of Nanaimo be requested to consent to the City of Nanaimo borrowing the eleven million one hundred and sixty thousand ($11,160,000) over a 20-year term and include the borrowing in a Security Issuing Bylaw.

To be introduced by Bill Sims, General Manager, Engineering and Public Works.

Purpose:  To inform Council of a joint application with the Regional District of Nanaimo to the Circular Cities and Regions Initiative’s Peer to Peer Network.

Recommendation:  That Council endorse a joint application with the Regional District of Nanaimo to join the Circular Cities and Regions Initiative’s Peer to Peer Network.

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To obtain Council approval to grant a new five-year lease to the federal RCMP for office space at 575 Fitzwilliam Street.

Recommendation:  That Council:

  1. Grant a new five-year lease at 575 Fitzwilliam Street to the federal members of the Royal Canadian Mounted Police; and,
  2. Authorize the Mayor and Corporate Officer to execute the lease agreement.

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present Council with an application to rezone 5915 Metral Drive from Single Dwelling Residential (R1) to Residential Corridor (COR1) to allow for a multi-family residential development.

Delegation:

1. Mark Johnston.

Recommendation:  That:

  1. “Zoning Amendment Bylaw 2021 No. 4500.184” (To rezone the 5915 Metral Drive from Single Dwelling Residential [R1] to Residential Corridor [COR1] to allow for a multi-family residential development) pass first reading;
  2. “Zoning Amendment Bylaw 2021 No. 4500.184” pass second reading; and,
  3. Council direct Staff to secure the community amenity contribution and sanitary sewer right-of-way should Council support the bylaw at third reading.

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present Council with an application to rezone the property located at 1621 Northfield Road from Single Dwelling Residential (R1) to Residential Corridor (COR1) to allow a multi-family development.

Recommendation:  That:

  1. “Zoning Amendment Bylaw 2021 No. 4500.185” (To rezone 1621 Northfield Road from Single Dwelling Residential [R1] to Residential Corridor [COR1]) pass first reading;
  2. “Zoning Amendment Bylaw 2021 No. 4500.185” pass second reading; and
  3. Council direct Staff to secure the road dedication, statutory right-of-way, and community contribution prior to the adoption of the bylaw, should Council support the bylaw at third reading

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present for Council’s consideration, a development variance permit application to reduce the minimum lot frontage requirement in order to facilitate a four-lot subdivision at 5100 Hammond Bay Road.

Delegation:

1. Tyler Hanson, BCLS, Williamson and Associates Professional Surveyors

Recommendation:  That Council issue Development Variance Permit No. DVP412 at 5100 Hammond Bay Road with a variance to reduce the minimum lot frontage requirement as follows:

  • from 15m to 13.5m for proposed Lot B;
  • from 15m to 12.06m for proposed Lot C; and
  • from 15m to 12.04m for proposed Lot D.

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To obtain Council approval to appoint Walter Ernst as a Bylaw Enforcement Officer.

Recommendation:  That Council appoint Walter Ernst as a Bylaw Enforcement Officer for the City of Nanaimo for the purposes of enforcing City of Nanaimo bylaws in accordance with the Community Charter and the Local Government Bylaw Notice Enforcement Act.

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To obtain Council approval to appoint Michael Leiding as a Bylaw Enforcement Officer.

Recommendation:  That Council appoint Michael Leiding as a Bylaw Enforcement Officer for the City of Nanaimo for the purposes of enforcing City of Nanaimo bylaws in accordance with the Community Charter and Local Government Bylaw Notice Enforcement Act.

To be introduced by Sheila Gurrie, Director, Legislative Services.

Purpose:  To provide the results of the petition against process on Council initiative for Bylaw 7317. 

13.

That “Downtown Nanaimo Business Association Business Improvement Area Bylaw 2021 No. 7317” (To establish a Business Improvement Area in the downtown Nanaimo area) be adopted.

At the 2021-MAR-29 Regular Council Meeting Councillor Armstrong advised that she would be bringing forward the following motion for consideration:

That Council support the Mayor of Williams Lake by sending a letter to the Solicitor General, Attorney General, and the Premier of British Columbia requesting a public inquiry into the justice system in BC, to determine why so many prolific offenders with serious charges are constantly released back into communities with ineffective deterrents to reoffend and to call for action to protect communities.

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