AGENDA

FINANCE AND AUDIT COMMITTEE MEETING

Meeting #:
Date:
-
Location:
Board Room, Service and Resource Centre,
411 Dunsmuir Street, Nanaimo, BC

Minutes of the Finance and Audit Committee Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC on Wednesday, 2019-APR-10 at 9:00 a.m.

Minutes of the Finance and Audit Committee Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC on Monday, 2019-APR-15 at 9:00 a.m.

To be introduced by Richard Harding, Director, Parks and Recreation.

Purpose:  To provide information on Arbot 2 Park and the request for funding for improvements under the Partners in Parks (PIP) Program.

Delegation:

  1. Ronald Ingalls and Skyler Sita re:  funding request to install equipment in park.

Recommendation:  That the Finance and Audit Committee recommend that Council: 

  1. allocate $25,000 from the 2019 Partners In Parks Program fund for Arbot 2 Neighbourhood Park improvements; and,
  2. approve the renaming of Arbot 2 Park to Royal Oak Park.

To be introduced by Richard Harding, Director, Parks and Recreation.

Purpose:  To obtain Council approval of a request for a Community Program Development Grant.

Recommendation:  That the Finance and Audit Committee recommend that Council approve the request from the Mid-Island Youth and Community Development Cooperative for a Community Program Development Grant in the amount of $6,350 to assist in funding Nanaimo Earth Day Social Enterprise Start-up.

To be introduced by Laura Mercer, Acting Director, Financial Services.

Purpose:  To Provide the Finance and Audit Committee with information regarding the City’s Procurement Policy.

Recommendation:  That the report titled “Quarterly Purchasing Report (Single and Sole Source), Instances of Non-Compliance Purchases and Purchases in Excess of $250,000”, dated 2019-MAY-15, be received for information.

To be introduced by Laura Mercer, Acting Director, Financial Services.

Purpose:  To advise the Finance and Audit Committee of the revised finance policy 5.1 – 1 Budget Transfers.

Recommendation:  That the report titled “Budget Transfer Policy”, dated 2019-MAY-15, be received for information.

To be introduced by Laura Mercer, Acting Director, Financial Services.

Purpose:  To advise the Finance and Audit Committee of the revised Finance Policy 2.3-2 Travel Expense Policy.

Recommendation:  That the report titled “Travel Guidelines Policy Update”, dated 2019-MAY-15, be received for information.