MERGED AGENDA
REGULAR COUNCIL MEETING

5:00 p.m. To Proceed In Camera, Reconvene Regular Council Meeting 7:00 p.m.
SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE
80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS AT 9:00 P.M.

1.
CALL THE MEETING TO ORDER:

 

2.
PROCEDURAL MOTION:

 

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:


Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:


(c) labour relations or other employee relations;
(d) the security of the property of the municipality;
(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality; and,
(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2).

a.
Add Community Charter Section 90(1)

 

(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public. 

3.
INTRODUCTION OF LATE ITEMS:

 

4.
APPROVAL OF THE AGENDA:

 

5.
ADOPTION OF THE MINUTES:

 

a.
Minutes

This item has attachments. 
1.C230227M.pdf

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, on Monday, 2023-FEB-27.

6.
MAYOR'S REPORT:

 

7.
RISE AND REPORT:

 

a.
Culture Awards 2023

 

At the In Camera Council Meeting held 2023-FEB-27, Council approved the following for 2023 Culture & Heritage Awards: Joel Good, Excellence in Culture; Margo Holmes, Honor in Culture. 

8.
PRESENTATIONS:

 

9.
COMMITTEE MINUTES:

 

a.
Minutes

This item has attachments. 
1.GPC230123M.pdf

Minutes of the Governance and Priorities Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, on Monday, 2023-JAN-23 at 1:00 p.m.

10.
CONSENT ITEMS:

 

a.
Finance and Audit Committee Meeting 2023-MAR-15

This item has attachments. 
1.Link to FA Agenda.pdf

[Note:  A link to the 2023-MAR-15 Finance and Audit Committee Meeting agenda is attached for information.]

1.
CleanBC Better Homes Rebates Funding 2023

 

That Council increase the budget for the CleanBC Better Homes Rebate Program project from $66,900 to $126,900 in 2023 funded from the Climate Action Reserve Fund. 

2.
Community Resiliency Investment Program (FireSmart Community Funding and Supports Program)

 

That Council:

  1. Endorse the City of Nanaimo’s application under the UBCM Community Resiliency Investment Program (FireSmart Community Funding and Supports Program), and;
  2. Amend the 2023-2027 Financial Plan if the application is successful.

3.
Fire Station 2 Sprung Structure Project

 

That Council add a project for $100,000 funded from the Special Initiatives Reserve to the 2023 – 2027 Final Financial Plan to complete design and permitting for the Fire Station 2 Sprung Structure project.

4.
Albert and Fourth Street & Utility Upgrade Project

 

That Council increase the budget for the Albert and Fourth Street & Utility Upgrade project in 2023 from $3,763,701 to $4,367,120 funded by $298,013 from the Water Asset Management Reserve Fund, $289,986 from the BC Active Transportation Grant and $15,420 from Water DCC contingency fund.

5.
Departure Bay Road Water and Sewer Project

 

That Council increase the budget for the Departure Bay Road Water and Sewer project in 2023 from $1,476,798 to $2,035,400 funded by $70,711 from the Water Asset Management Reserve Fund, $463,496 from the Sewer DCC Reserve Fund and $24,395 from the Sewer Asset Management Reserve Fund. 

6.
Property Tax Due Dates

 

That Council:


•    Keep the property tax due date at 2023-JUL-04
•    Set the first property tax penalty rate at 2%, due on 2023-JUL-04
•    Set the second property tax penalty rate at 8%, due on 2023-AUG-31

7.
FCM Green Municipal Fund Community Buildings Retrofit Program

 

That:

  1. Council direct Staff to submit an application to the FCM Green Municipal Fund Community Buildings Retrofit program for a Corporate Emission Reduction Pathway – Facilities Feasibility Study;
  2. City of Nanaimo contribute $50,000 to undertake the Corporate Emission Reduction Pathway – Facilities Feasibility Study for which funding is requested from the Green Municipal Fund; and
  3. The City of Nanaimo acknowledges that should this application be approved, no further projects within the municipality will be eligible under the above noted funding initiative through the Green Municipal Fund’s Community Buildings Retrofit initiative.

8.
UBCM Disaster Risk Reduction Climate Adaption Fund

 

That Council approve the submission of the joint application with Snuneymuxw First Nation to the UBCM Disaster Risk Reduction-Climate Adaptation Fund Category 1 stream for a Hazard Risk and Vulnerability Assessment and Risk Mapping project, and that Council commits to City staff providing overall grant management.

9.
2022 Surplus Allocation

 

That Council approve the allocation of the 2022 operating surplus as follows:


General Fund
a. RCMP Contract Reserve             $3,000,000
b. Snow and Ice Control Reserve    $130,000
c. Special Initiatives Reserve           $2,300,000
d. Property Acquisition Reserve       $2,100,000
e. General Capital Reserve              $1,014,855 
                                                          $8,544,855                                     
Sewer Fund
a. Sewer Reserve                               $224,302
Water Fund
a. Water Reserve                                 $198,344

11.
DELEGATIONS:

 

12.
REPORTS:

 

a.
Housing Needs Report

 

To be introduced by Dale Lindsay, General Manager, Development Services/Deputy CAO.


Presentation: 

  1. Holly McKeil, Senior Community Planner, CitySpaces.

[Note:  Report to be distributed on the addendum.]

b.
Development Variance Permit Application No. DVP446 - 5288 Scarsdale Road

This item has attachments. 
1.RPT_C230320DVP446_5288ScarsdaleRoad.pdf
2.AttA_PermitTermsAndConditions_RPT_C230320_5288ScarsdaleRoad.pdf
3.AttB_SubjectPropertyMap_RPT_C230320_5288ScarsdaleRoad.pdf
4.AttC_SitePlan_RPT_C230320_5288ScarsdaleRoad.pdf

To be introduced by Dale Lindsay, General Manager, Development Services/Deputy CAO.


Purpose:  To present for Council’s consideration, a development variance permit application to reduce the minimum required rear yard setback for a proposed single residential dwelling.


It is requested that Council hear anyone wishing to speak with respect to DVP446 - 5288 Scarsdale Road.


Recommendation:  That Council issue Development Variance Permit No. DVP446 at 5288 Scarsdale Road with a variance as outlined in the “Proposed Variance” section of the Staff Report dated 2023-MAR-20.

c.
Rezoning Application No. RA490 - 6030 Pine Ridge Crescent

This item has attachments. 
1.RPT_C230320RA490_6030PineRidgeCrescent.pdf
2.AttA_SubjectPropertyMap_RPT_C230320_6030PineRidgeCrescent.pdf
3.AttB_ConceptualSitePlan_RPT_C230320_6030PineRidgeCrescent.pdf
4.AttC_ConceptualBuildingPerspectives_RPT_C230320_6030PineRidgeCrescent.pdf
5.B4500_208.pdf

To be introduced by Dale Lindsay, General Manager, Development Services/ Deputy CAO.


Purpose:  To present Council with an application to rezone 6030 Pine Ridge Crescent from Single Dwelling Residential (R1) to Three and Four Unit Residential (R5) to facilitate a multi-family residential development.


Recommendation:  That:

  1. "Zoning Amendment Bylaw 2023 No. 4500.208” (to rezone 6030 Pine Ridge Crescent from Single Dwelling Residential [R1] to Three and Four Unit Residential [R5]) pass first reading;
  2. “Zoning Amendment Bylaw 2023 No.4500.208” pass second reading; and,
  3. Council direct Staff to secure the conditions related to “Zoning Amendment Bylaw 2023 No. 4500.208” as outlined in the “Conditions of Rezoning” section of the Staff Report dated 2023-MARCH-20 should Council support the bylaw at third reading.

13.
BYLAWS:

 

a.
“Zoning Amendment Bylaw 2021 No. 4500.191”

This item has attachments. 
1.B4500_191.pdf

That “Zoning Amendment Bylaw 2021 No. 4500.191” (To rezone 6643 Aulds Road from Single Dwelling Residential [R1] to Duplex Residential [R4]) be adopted. 

14.
NOTICE OF MOTION:

 

15.
OTHER BUSINESS:

 

16.
QUESTION PERIOD:

 

17.
ADJOURNMENT:

 
No Item Selected