MERGED AGENDA
REGULAR COUNCIL MEETING

5:00 p.m. To Proceed In Camera, Reconvene Regular Council Meeting 7:00 p.m.
Shaw Auditorium, Vancouver Island Conference Centre
80 Commercial Street, Nanaimo, BC

SCHEDULED RECESS AT 9:00 P.M.

1.
CALL THE MEETING TO ORDER:

 

2.
PROCEDURAL MOTION:

 

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:


Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:


(c) labour relations or other employee relations; 


(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;


(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public; and,


(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2).

3.
INTRODUCTION OF LATE ITEMS:

 

4.
APPROVAL OF THE AGENDA:

 

5.
ADOPTION OF THE MINUTES:

 

a.
Minutes

This item has attachments. 
1.C250224M.pdf

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2025-FEB-24, at 4:00 p.m.

b.
Minutes

This item has attachments. 
1.C250303M.pdf

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2025-MAR-03, at 7:00 p.m.

6.
MAYOR'S REPORT:

 

7.
RISE AND REPORT:

 

8.
PRESENTATIONS:

 

9.
COMMITTEE MINUTES:

 

a.
Minutes

This item has attachments. 
1.DAP250123M.pdf

Minutes of the Design Advisory Panel meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Thursday, 2025-JAN-23 at 5:02 p.m.

10.
CONSENT ITEMS:

 

11.
DELEGATIONS:

 

12.
REPORTS:

 

a.
Development Variance Permit Application No. DVP474 - 5515 Godfrey Road

This item has attachments. 
1.RPT_C250317DVP474_5515GodfreyRoad.pdf
2.AttA_PermitTermsAndConditions_RPT_C250317_DVP474_5515GodfreyRoad.pdf
3.AttB_SubjectPropertyMap_RPT_C250317_DVP474_5515GodfreyRoad.pdf
4.AttC_SiteSurveyPlan_RPT_C250317_DVP474_5515GodfreyRoad.pdf

To be introduced by Lisa Brinkman, A/Director, Planning and Development. 


Purpose:  To present, for Council’s consideration, a development variance permit application to reduce the minimum lot depth requirement to facilitate a two-lot subdivision at 5515 Godfrey Road.


It is requested that Council hear anyone wishing to speak with respect to Development Variance Permit Application No. DVP474 - 5515 Godfrey Road.


Recommendation:  That Council issue Development Variance Permit No. DVP474 which would permit a 2.02m variance to the required lot depth for proposed Lot 1, and a 2.03m variance to the required lot depth for proposed Lot 2 in order to facilitate a proposed two-lot subdivision (SUB01518) at 5515 Godfrey Road.

b.
Home Energy Retrofit Financing Program Bylaw

This item has attachments. 
1.RPT_C250317HomeEnergyRetrofitFinancingProgramBylaw.pdf
2.AttA_Previous Report_HomeEnergyRetrofitProgramBylaw_RPT_C250317.pdf
3.B7393.pdf

To be introduced by Lisa Brinkman, A/Director, Planning and Development.


Purpose:  To update Council on the development of the Home Energy Retrofit Financing Program and to present the bylaw to establish the program for Council consideration.


Recommendation:  That:

  1. “Home Energy Retrofit Financing Program Bylaw 2025 No. 7393” (to initiate the City of Nanaimo’s retrofit financing program) pass first reading;
  2. “Home Energy Retrofit Financing Program Bylaw 2025 No. 7393” pass second reading; and,
  3. “Home Energy Retrofit Financing Program Bylaw 2025 No. 7393” pass third reading.

c.
Proposed Telecommunications Facility - 6675 Mary Ellen Drive

This item has attachments. 
1.RPT_C250317CIP04225_6675MaryEllenDrive.pdf
2.AttA_AerialPhoto_CIP4225-6675MaryEllenDrive_RPT_C250317.pdf
3.AttB_SubjectPropertyMap_CIP4225-6675MaryEllenDrive_RPT_C250317.pdf
4.AttC_PublicConsultationSummaryAndLandUseConcurrenceRequest_CIP4225-6675MaryEllenDrive_RPT_C250317.pdf
5.AttD_TowerElevationsAndCompoundDetails_CIP4225-6675MaryEllenDrive_RPT_C250317.pdf
6.AttE_PreliminaryTreeSurvey_CIP4225-6675MaryEllenDrive_RPT_C250317.pdf

To be introduced by Lisa Brinkman, A/Director, Planning and Development.


Purpose:  To present Council with information regarding a request from Rogers Communications for land use concurrence for a proposed telecommunications tower at 6675 Mary Ellen Drive.


Recommendation:  That Council direct Staff to provide a letter of concurrence to Innovation, Science, and Economic Development Canada in response to a proposed 31m telecommunications facility at 6675 Mary Ellen Drive. 

d.
Housing Agreement No. HA12 - 11 Dancer Road

This item has attachments. 
1.RPT_C250317HA12_11DancerRoad.pdf
2.B7394.pdf

To be introduced by Lisa Brinkman, A/Director, Planning and Development.


Purpose:  To present Council with a Housing Agreement Bylaw to secure the terms and conditions of occupancy for a residential shelter at 11 Dancer Road.


Recommendation:  That:

  1. “Housing Agreement Bylaw 2025 No. 7394” (to secure the terms and conditions of occupancy for a residential shelter at 11 Dancer Road) pass first reading;
  2. “Housing Agreement Bylaw 2025 No. 7394” pass second reading;
  3. “Housing Agreement Bylaw 2025 No. 7394” pass third reading; and,
  4. Council direct Staff to register a covenant to reinforce the terms of the Housing Agreement prior to bylaw adoption. 

13.
BYLAWS:

 

a.
“Council Procedure Bylaw Amendment Bylaw 2025 No. 7272.05”

This item has attachments. 
1.B7272.05.pdf

That “Council Procedure Bylaw Amendment Bylaw 2025 No. 7272.05” (a bylaw to include provisions associated with delegations, inappropriate behaviour, electronic devices and signs in Council and Committee meetings and minor housekeeping amendments) be adopted.

b.
“Respectful Spaces Amendment Bylaw 2025 No. 7381.01”

This item has attachments. 
1.B7381.01.pdf

That “Respectful Spaces Amendment Bylaw 2025 No. 7381.01” (a bylaw to include electronic devices and other housekeeping amendments) be adopted.

14.
CORRESPONDENCE:

 

15.
NOTICE OF MOTION:

 

a.
Add Councillor Manly Notice of Motion re: City of Nanaimo and Regional District of Nanaimo Synergism re: Public Works Yard Upgrades

 

Councillor Manly advised that he would be bringing forward the following Notice of Motion for consideration at a future Council Meeting:


"That Council direct Staff to explore, as part of the City of Nanaimo’s process to update the facilities at the Public Works Yard located at 2020 Labieux Road, synergies between the needs of the Regional District of Nanaimo (RDN) and the City of Nanaimo, and report back to Council on how the Public Works Yard upgrades could assist the RDN with their transit related infrastructure and vehicle maintenance needs while reducing costs for both levels of government."

b.
Add Councillor Manly Notice of Motion re:  Media's Usage of Electronic Devices During Meetings

 

Councillor Manly advised that he would be bringing forward the following Notice of Motion for consideration at a future Council Meeting:


"That Council direct Staff to prepare a report outlining options for an amendment to "Council Procedure Bylaw 2018 No. 7272" to include a certification process to provide accreditation to media representatives and independent journalists to permit the usage of electronic devices at the City of Nanaimo Council and Committee meetings for journalistic purposes."

16.
OTHER BUSINESS:

 

17.
QUESTION PERIOD:

 

18.
ADJOURNMENT:

 
No Item Selected