MERGED AGENDA
GOVERNANCE AND PRIORITIES COMMITTEE MEETING

-
SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE
80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS AT 3:00 P.M.

1.
CALL THE MEETING TO ORDER:

 

[Note:  This meeting will be live streamed and video recorded for the public.]

2.
INTRODUCTION OF LATE ITEMS:

 

3.
APPROVAL OF THE AGENDA:

 

4.
ADOPTION OF THE MINUTES:

 

a.
Minutes

This item has attachments. 
1.GPC230612M.pdf

Minutes of the Governance and Priorities Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2023-JUN-12, at 1:00 p.m.

b.
Minutes

This item has attachments. 
1.GPC230626M.pdf

Minutes of the Governance and Priorities Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2023-JUN-26, at 1:00 p.m.

5.
AGENDA PLANNING:

 

6.
REPORTS:

 

a.
Prosperous Nanaimo:

 

1.
Presentation re:  Systems Planning Organization

 

[Note:  PowerPoint presentation to be distributed on the Addendum.] 


John McCormick, Executive Director, Nanaimo Systems Planning Organization Society, Andrew Thornton, PhD, Research and Knowledge Mobilization Lead, Nanaimo Systems Planning Organization Society, and Don Bonner, Chair, Systems Planning Organization, to provide a presentation.

b.
Connected Nanaimo: 

 

1.
Parking Bylaw Exemption

This item has attachments. 
1.RPT_GPC230717_ParkingBylawExemption.pdf
2.AttA_StaffReport_ParkingBylawExemption_RPT_GPC230717.pdf
3.AttB_StaffReport_ParkingBylawExemption_RPT_GPC230717.pdf
4.AttC_TransportationReview_ParkingBylawExemption_RPT_GPC230717.pdf
5.AttD_TransportationDemandManagement_ParkingBylawExemption_RPT_GPC230717.pdf
6.AttE_Powerpoint_ParkingBylawExemption_RPT_GPC230717.pdf

To be introduced by Bill Sims, General Manager, Engineering and Public Works.


Purpose:  To provide the Governance and Priorities Committee with additional information for consideration of supporting additional Staff resources to create and operate a Parking Bylaw Exemption Program.


Presentation:

  1. Patrick Zerr, McElhanney Consulting.

Recommendation:  That the Governance and Priorities Committee recommend that Council direct Staff to undertake a review of the parking requirements associated with Seniors Congregate Housing and how Transportation Demand Management tools could be used to more effectively reduce the financial burdens associated with personal vehicle dependency.

2.
Transit Stop Amenities

This item has attachments. 
1.RPT_GPC230717_TransitStopAmenities.pdf
2.AttA_OptionsPaper_TransitStopAmenities_RPT_GPC230717.pdf
3.AttB_InformationReport_TransitStopAmenities_RPT_GPC230717.pdf

To be introduced by Bill Sims, General Manager, Engineering and Public Works.


Purpose:  To provide further information on transit stop amenities and recommend next steps to improve conditions with transit stops.


Recommendation:  That the Governance and Priorities Committee recommend Council support the creation of a Business Case, as part of the Business Case review for the 2024 - 2028 Financial Planning Process, informed by Option 2 – Corridor-Based Hybrid, as outlined in Attachment A – Options Paper, of the report titled "Transit Stop Amenities", dated 2023-JUL-17.

3.
Allocation of Pedestrian Unallocated Funding

This item has attachments. 
1.RPT_GPC230717_AllocationOfUnallocatedPedestrianFunds.pdf
2.AttA_MapCrosswalk_AllocationOfUnallocatedPedestrianFunds_RPT_GPC230717.pdf
3.AttB_ImageCrosswalk_AllocationOfUnallocatedPedestrianFunds_RPT_GPC230717.pdf
4.AttC_MapSidewalks_AllocationOfUnallocatedPedestrianFunds_RPT_GPC230717.pdf
5.AttD_ImageSidewalks_AllocationOfUallocatedPedestrianFunds_RPT_GPC230717.pdf
6.AttE_MapsOptions_AllocationOfUnallocatedPedestrianFunds_RPT_GPC230717.pdf
7.AttF_Powerpoint_AllocationOfUnallocatedPedestrianFunds_RPT_GPC230717.pdf

To be introduced by Bill Sims, General Manager, Engineering and Public Works.


Purpose:  To provide the Governance and Priorities Committee with project options for the Financial Year 2023 Pedestrian Unallocated Budget of $1,000,000.


Presentation:

  1. Barbara Thomas, Assistant Manager, Transportation.

Recommendation:  That the Governance and Priorities Committee recommend that Council approve the recommendation that the $1,000,000 Pedestrian Unallocated Funds be allocated to the projects listed under Intersection Upgrades.

4.
Extension Road Traffic Calming

This item has attachments. 
1.RPT_GPC230717_ExtensionRoadTrafficCalming.pdf
2.AttA_MapNorth_ExtensionRoadTrafficCalming_RPT_GPC230717.pdf
3.AttB_MapSouth_ExtensionRoadTrafficCalming_RPT_GPC230717.pdf
4.AttC_TrafficSpeedsVolume_ExtensionRoadTrafficCalming_RPT_GPC230717.pdf
5.AttD_PowerPoint_ExtensionRoadTrafficCalming_RPT_GPC230717.pdf

To be introduced by Bill Sims, General Manager, Engineering and Public Works.


Purpose:  To provide an update to the Extension Road traffic calming project and receive the Governance and Priorities Committee’s direction on next steps.


Presentation:

  1. Quynh Nguyen, A/Transportation Planning Specialist.

Recommendation:  That the Governance and Priorities Committee recommend that Council approve advancement of Extension Road traffic calming to the implementation stage with funding from the 2023 Financial Plan. 

c.
Empowered Nanaimo:

 

1.
2023 Communications and Engagement Plan [Please note: This item may be deferred to a future meeting]

This item has attachments. 
1.RPT_GPC230717_2023CommunicationsAndEngagementPlan.pdf
2.AttA_2023CommunicationsAndEngagementPlan_GPC230717.pdf
3.PWPT_2023CommunicationsAndEngagementPlan_GPC230717_.pdf

To be introduced by Sheila Gurrie, Director, Legislative Services.


Purpose:  To provide Council with the updated City of Nanaimo 2023 Communications and Engagement Plan.


Presentation:

  1. Trish Webb, Manager, Communications.

Recommendation:  That the Governance and Priorities Committee recommend that Council endorse the City of Nanaimo 2023 Communications and Engagement Plan.

7.
QUESTION PERIOD:

 

8.
ADJOURNMENT:

 
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