MERGED AGENDA

FINANCE AND AUDIT COMMITTEE MEETING

Meeting #:
Date:	Wednesday, July 17, 2019 at 9:00 A.m. - 1:00 P.m.
Location:	Board Room, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC

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1.

CALL THE MEETING OF THE FINANCE AND AUDIT COMMITTEE TO ORDER:

2.

INTRODUCTION OF LATE ITEMS:

3.

ADOPTION OF AGENDA:

4.

ADOPTION OF MINUTES:

a.

Minutes

Minutes of the Finance and Audit Committee Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC on Wednesday, 2019-JUN-26 at 9:00 a.m.

5.

PRESENTATIONS:

6.

DELEGATIONS:

7.

REPORTS:

a.

Heritage Home Grant Application - 18 Fourteenth Street

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To obtain Council approval for a Heritage Home Grant for the John Wilson Residence located at 18 Fourteenth Street.

Recommendation:  That the Finance and Audit Committee recommend that Council approve a $2,500 Heritage Home Grant for the exterior repaint of the John Wilson Residence located at 18 Fourteenth Street.

b.

Changes to Serauxmen Stadium Field Lighting Project to LED Standard

To be introduced by Richard Harding, General Manager of Parks, Recreation and Culture.

Purpose:  To provide background for the request to increase the budget for the Serauxmen Stadium Field Lighting Project in order to provide a new LED lighting system and electrical servicing requirements.

Recommendation:  That the Finance and Audit Committee recommend that Council amend the 2019 – 2023 Financial Plan to increase the budget from $752,721 to $1,096,221 for the Serauxmen Stadium Field Lighting Project to provide for LED field lighting and electrical servicing upgrades to be funded from the Community Works Fund.

c.

Parkade Traffic Membrane Project Adjustments

To be introduced by Bill Sims, General Manager, Engineering and Public Works.

Purpose:  To advise Council of a realignment of budget due to changes to the scope and sequence of the Harbourfront and Bastion Street Parkade Traffic Membrane Projects.

d.

Brookwood Pump Station Retrofit Project

To be introduced by Bill Sims, General Manager, Engineering and Public Works.

Purpose:  To obtain Council’s approval to add the Brookwood Pump Station Retrofit Project to the  2019 – 2023 Financial Plan.

Recommendation:  That the Finance and Audit Committee recommend that Council approve the addition of $250,000 to the 2019 year of the 2019-2023 Financial Plan for the Brookwood Pump Station Retrofit Project to be funded by Sewer Reserves.

e.

Jingle Pot Road and Westwood Road Intersection Upgrade Project

To be introduced by Bill Sims, General Manager, Engineering and Public Works.

Purpose:  To advise Council of a budget increase to the Jingle Pot Road and Westwood Road Intersection Upgrade Project based on a funding commitment from the Insurance Corporation of British Columbia.

f.

Haliburton Street Multi-Use Trailway Project

To be introduced by Bill Sims, General Manager, Engineering and Public Works.

Purpose:  To obtain Council’s approval to transfer funds from the Pedestrian Transportation Improvements Unallocated Fund and from the Water Infrastructure Projects Contingency Fund to the Haliburton Street Multi-use Trailway Project.

Recommendation:  That the Finance and Audit Committee recommend that Council approve the transfer of $300,000 from the Pedestrian Transportation Improvements Unallocated Fund and $157,000 from Water Infrastructure Projects Contingency Fund to fund the Haliburton Street Multi-use Trailway Project.

g.

Group Purchasing for the City of Nanaimo

To be introduced by Laura Mercer, Director, Finance.

Purpose:  This report provides information regarding a new process being used to streamline purchasing and take advantage of group buying efficiency.

h.

2020 - 2024 Financial Plan Workshop

To be distributed on the addendum.

1.

Add - Report and Presentation

To be introduced by Laura Mercer, Director, Finance.

Purpose:  To present the Finance and Audit Committee with information regarding  2020 – 2024 Financial Plan and to seek direction on their priorities and expectations.

Presentation:

1.  Laura Mercer, Director, Finance.

i.

Reserve Policy Update

To be introduced by Laura Mercer, Director, Finance.

Presentation:

1.  Laura Mercer, Director, Finance.

8.

OTHER BUSINESS:

9.

QUESTION PERIOD:

10.

ADJOURNMENT: