MERGED AGENDA
REGULAR COUNCIL MEETING

4:00 P.M. To Proceed In Camera, Reconvene Regular Council Meeting 7:00 P.M.
SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE
80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS AT 9:00 P.M.


That the meeting be closed to the public in order to deal with agenda items under the Community Charter:


Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:


(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;


(c) labour relations or other employee relations;


(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and,


(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2).

(b) the consideration of information received and held in confidence relating to
negotiations between the municipality and a provincial government or the federal
government or both and a third party.

  • 12(b) - 2023 UBCM Community Excellence Awards 
  • 12(c) - Nanaimo Youth Resilience Strategy - Building Safer Communities 
  • 12(e) - Development Permit Application No. DP1273 - 4775 Uplands Drive;
  • 12(f) - ALC Non-Farm Use Application No. LR000015 -1980 Richardson Road; and
  • 12(g) - Rezoning Application No. RA475 - 444, 450, 500 Comox Road, 55 Mill Street, and 1 Terminal Avenue.

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2023-APR-03, at 5:01 p.m.

Minutes of the Board of Variance Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Thursday, 2023-MAR-02 at 4:00 p.m.

Minutes of the Finance and Audit Committee held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Wednesday, 2023-MAR-15 at 9:00 a.m.

Minutes of the Design Advisory Panel Meeting held electronically on Thursday, 2023-MAR-23 at 5:08 p.m.

Minutes of the Governance and Priorities Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2023-MAR-27 at 1:00 p.m.

Minutes of the Special Finance and Audit Committee held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Wednesday, 2023-MAR-29 at 9:00 a.m.

Minutes of the Parcel Tax Roll Review Panel Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2023-APR-19, at 2:00 p.m.

[Note: A link to the 2023-APR-19 Finance and Audit Committee Meeting agenda is attached for information.]

That Council accept the 2022 Annual Financial Statements for the City of Nanaimo.

That Council direct Staff to consult with Risebridge and the Nanaimo Systems Planning Organization and return to Council with a report on options for funding.

That Council direct staff to eliminate the $1.1 million in funding from the Special Initiatives Reserve previously allocated to reduce property taxes in 2023.

That Council increase the budget for the Harewood Artificial Turf Field project in 2023 from $4,937,100 up to $9,957,070 with the additional $5,019,970 funded from:

  • $3,000,000 Growing Communities Fund (GCF) Reserve Fund
  • $1,489,970 Strategic Infrastructure Reserve Fund
  • $330,000 Casino Reserve
  • $200,000 Private Contribution - School District 68

That Council approve a total of $11,907.25 for the 2023 Community Watershed Restoration Grant's allocation as follows:

  • Applicant Name: Nanaimo Area Land Trust/ syuw̓én̓ct Elementary School (formerly Coal Tyee)
    • Project: Northfield Marsh Restoration
    • Recommend: $2,500.00
  • Applicant Name: Walley Creek Streamkeepers/ Nanaimo Area Land Trust
    • Project: Walley Creek- Reach Two Bank Stabilization
    • Recommend: $2,000.00
  • Applicant Name: Pacific Gardens Cohousing
    • Project: Pacific Gardens (Zone 3) Wildlife Habitat/Wetland Restoration Project
    • Recommend: $7,407.25

That Council increase the budget for the 580 Fitzwilliam Street Building Upgrade project in 2023 from $750,000 to $1,145,000. The $395,000 difference to be funded from the RCMP Contract Reserve.

That Council:

  1. Support the user rate classification system, pricing structure, and percentage increase as outline in Attachment B to the 2023-APR-19 staff report for a four year period (September, 2023 - August, 2027); and,
  2. direct staff to bring forward an amendment to the Fees and Charges Bylaw No. 7336 to incorporate the new classification system and price structure.

[Note: A link to the 2023-APR-26 Special Governance and Priorities Committee Meeting agenda is attached for information.]

That Council:

  1. Endorse the Governance and Priorities Committee terms of reference as attached to the staff report dated 2023-APR-26.
  2. Endorse the proposed changes to the Governance and Priorities Committee agenda structure and ‘Upcoming Topics and Initiatives’ schedule as attached to the staff report dated 2023-APR-26.

That Council direct Staff to strike a Public Safety Committee and consult with Police, Fire, Bylaw and the Community Safety Officer's to develop a Terms of Reference.


That Council direct Staff to prepare a report with options for establishing monitoring committees for each of the five goals of the City Plan.


That Council direct Staff to implement quarterly town hall meetings, as needed, for emerging matters of interest to the public, and to dissolve the existing Environment Committee.

That Council appoint Councillor Geselbracht as a non-voting member to the Nanaimo Reaching Home Community Advisory Board.

To be introduced by Bill Corsan, Director, Corporate and Business Development.


Purpose: To obtain Council approval to amend the commencement date for a Tax Exemption Agreement for a multi-family development building at 340 Campbell Street.


Recommendation: That Council approve the amended Revitalization Tax Exemption Agreement for a proposed 163-unit multi-family development at 340 Campbell Street. 

To be introduced by Lisa Bhopalsingh, Director, Community Development.


Purpose: To obtain Council's endorsement for an application to the Union of British Columbia Municipalities (UBCM) 2023 Community Excellence Awards, as required by UBCM.


Recommendation: That Council endorse the City of Nanaimo's application for City Plan: Nanaimo Reimagined to be considered for a 2023 UBCM Community Excellence Award - Excellence in Governance.

To be introduced by Bill Sims, General Manager, Engineering and Public Works.


Purpose: To seek direction to proceed with the Nanaimo Operations Centre Phase One Project and begin the borrowing processes necessary to support this project.


Presentation:

  1. Poul Rosen, Director, Engineering and Michael Lonsdale, Senior Project Manager, Engineering.

Recommendation: That Council:

  1. direct Staff to proceed with the Nanaimo Operations Centre Phase One Project and prepare a borrowing bylaw to begin an Alternative Approval Process in support of this project.
  2. allocate $300,000 from the 2023 General Asset Management Reserve Fund to support the Nanaimo Operations Centre Phase One Project until funds from borrowing become available.

To be introduced by Lainya Rowett, Manager, Current Planning.


Purpose: To present for Council's consideration a development permit application for a multi-family development at 4775 Uplands Drive.


Recommendation: That Council issue Development Permit No. DP1273 for a 96-unit multi-family development at 4775 Uplands Drive with variances as outlined in the "Proposed Variances" section of the Staff Report dated 2023-MAY-01.

To be introduced by Lainya Rowett, Manager, Current Planning.


Purpose: To present Council with an Agricultural Land Commission Non-Farm Use application to allow the extent of an existing non-conforming soil processing use at 1980 Richardson Road.


Recommendation: That Council direct Staff to forward the application and the Staff Report dated 2023-MAY-01 for Non-Farm Use within the Agricultural Land Reserve at 1980 Richardson Road to the Agricultural Land Commission.

To be introduced by Lainya Rowett, Manager, Current Planning.


Purpose: To seek Council direction regarding Rezoning Application No. RA475 (for 444, 450, 500 Comox Road, 55 Mill Street, and 1 Terminal Avenue) in order to correct an administrative error in the Zoning Amendment Bylaw.


Recommendation: That Council:

  1. rescind Second Reading of “Zoning Amendment Bylaw 2022 No. 4500.204” (to rezone 444, 450, 500 Comox Road, 55 Mill Street, and 1 Terminal Avenue from Medium Density Residential [R8] and Gateway [DT12] to Comprehensive Development District Zone Seven [CD7] and to amend the CD7 zone with new zoning regulations, to facilitate a mixed-use development and subdivision); and,
  2. pass Second Reading of “Zoning Amendment Bylaw 2022 No. 4500.204” as amended

To be introduced by Laura Mercer, Director, Finance.


Purpose: To introduce "Financial Plan Amendment Bylaw 2023 No. 7359.01" for first, second, and third readings.


Recommendation:

  1. That “Financial Plan Amendment Bylaw 2023 No. 7359.01” (To amend the 2023 – 2027 Financial Plan), pass first reading;
  2. That “Financial Plan Amendment Bylaw 2023 No. 7359.01” pass second reading; and
  3. That “Financial Plan Amendment Bylaw 2023 No. 7359.01” pass third reading

To be introduced by Laura Mercer, Director, Finance.


Purpose: To introduce 'Property Tax Rates Bylaw 2023 No. 7360 for first, second, and third readings.


Recommendation: That:

  1. "Property Tax Rates Bylaw 2023 No. 7360" (a bylaw to set the property tax rates for 2023) pass first reading;
  2. "Property Tax Rates Bylaw 2023 No. 7360" pass second reading; and,
  3. "Property Tax Rates Bylaw 2023 No. 7360" pass third reading.

13.

 

That "Zoning Amendment Bylaw 2021 No. 4500.188" (To rezone 55, 65,66, 69, and 73 Prideaux Street by increasing the maximum permitted building height and floor area ratio regulations in the Old City Mixed Use [DT8] zone) be adopted.

Councillor Eastmure advised that she would be bringing the following notice of motion for consideration at a future Council Meeting:


"That staff prepare a report back to Council with options to expand funding to the Vandalism Relief Grant fund, and that the grant program be amended to allow properties/businesses to apply more than twice per year, and to receive up to $2500 per incident, up to a maximum of $5000 per year."

Councillors Brown and Manly advised that they would be bringing forward the following notice of motion for consideration at a future Council Meeting: 


"1.  That an information report be prepared that provides background on municipally owned development corporations, their purpose and governance structures; the steps required for establishing a development corporation in British Columbia; and high-level costs and considerations associated with establishing a municipally owned development corporation in Nanaimo.


2.  That the report on development corporations be brought to a Governance and Priorities Committee Meeting in July for discussion, and that topic matter experts be identified and invited to provide information at the meeting." 

Councillor Thorpe advised that he would be bringing the following notice of motion for consideration at a future Council meeting:


"That Council direct Staff to prepare a report on options to regulate the use of controlled substances in public spaces including a summary of steps being proposed in other British Columbia Communities following Provincial decriminalization." 

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