MERGED AGENDA
REGULAR COUNCIL MEETING

3:30 p.m. To Proceed In Camera, Reconvene Regular Council Meeting 7:00 p.m.
Shaw Auditorium, Vancouver Island Conference Centre
80 Commercial Street, Nanaimo, BC

The open portion of this meeting commencing at 7:00 p.m. has been cancelled.


That the meeting be closed to the public in order to deal with agenda items under the Community Charter:


Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:


(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;
(b) personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity;
(c)  labour relations or other employee relations;
(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;
(g) litigation or potential litigation affecting the municipality;
(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;
(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public; and,
(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2).

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, at 80 Commercial Street, Nanaimo, BC, on Monday, 2024-JAN-20 at 4:00 p.m.

During the 2025-JAN-20 In Camera Council Meeting, Council:

  1. appointed Councillors Thorpe and Perrino, with Councillor Eastmure as the alternate, to sit on the Tourism Nanaimo Society Board until the end of Council’s term in 2026;
  2. appointed Councillor Geselbracht, with Councillor Eastmure as the alternate, to sit on the Nanaimo Systems Planning Organization Society until the end of Council’s term in 2026;
  3. appointed Councillor Hemmens, with Councillor Perrino as the alternate, to sit on the Nanaimo Prosperity Corporation Board, as a non-voting director, until the end of Council’s term in 2026.

During the 2025-JAN-20 In Camera Council Meeting, Council appointed Councillor Eastmure, with Councillor Armstrong as the alternate, to the Design Advisory Panel until the end of Council’s term in 2026.

During the 2025-JAN-20 In Camera Council Meeting, Council appointed Marta Kubacki, as nominated by the Architectural Institute of British Columbia, to the Design Advisory Panel for a two-year term ending 2027-JAN-20, or until a successor is appointed.

Minutes of the Design Advisory Panel Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Thursday, 2024-NOV-28 at 5:02 p.m.

Minutes of the Design Advisory Panel Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Thursday, 2025-JAN-09 at 5:05 p.m.

To be introduced by Jeremy Holm, Director, Planning and Development. 


Purpose:  To present for Council’s consideration a development variance permit application to increase the maximum permitted building height for the proposed Nanaimo Cancer Centre at 1200 Dufferin Crescent (Nanaimo Regional General Hospital).


It is requested that Council hear anyone wishing to speak with respect to Development Variance Permit Application No. DVP473 - 1200 Dufferin Crescent.


Recommendation:  That Council issue Development Variance Permit No. DVP473 for the Nanaimo Cancer Centre with a building height variance as outlined in the “Proposed Variance” section of the Staff Report dated 2025-FEB-03.

To be introduced by Jeremy Holm, Director, Planning and Development. 


Purpose:  To present for Council’s consideration a development variance permit application to reduce the minimum lot depth requirements to facilitate a boundary adjustment subdivision at 290 Vancouver Avenue.


It is requested that Council hear anyone wishing to speak with respect to Development Variance Permit Application No. DVP470 - 290 Vancouver Avenue.


Recommendation:  That Council issue Development Variance Permit No. DVP470 which would permit a 3.19m variance to the required lot depths from 30.0m to 26.81m for Proposed Lots A and B, in order to facilitate a boundary adjustment subdivision (SUB01516) at 290 Vancouver Avenue.

To be introduced by Sheila Gurrie, Director, Legislative Services. 


Purpose:  To bring forward an amendment to the Bylaw Notice Enforcement Bylaw to assign fines for bylaw infractions associated with the short-term rental provisions within the Business License Zoning Bylaws.


Recommendations:

  1. That “Bylaw Notice Enforcement Amendment Bylaw 2025, No. 7159.23” (a bylaw to assign fines associated with short-term rental violations) be given first reading.
  2. That “Bylaw Notice Enforcement Amendment Bylaw 2025, No. 7159.23” be given second reading.
  3. That “Bylaw Notice Enforcement Amendment Bylaw 2025, No. 7159.23” be given third reading.  

To be introduced by Sheila Gurrie, Director, Legislative Services.


Purpose:  To introduce a housekeeping amendment to the “Officer Designation and Delegation of Authority Bylaw 2025 No. 7353.03” to address housekeeping amendments associated with staff title changes. 


Recommendations:

  1. That “Officer Designation and Delegation of Authority Bylaw 2025, No. 7353.03” (a housekeeping amendment to address staff title changes) be given first reading.
  2. That “Officer Designation and Delegation of Authority Bylaw 2025, No. 7353.03” be given second reading.
  3. That “Officer Designation and Delegation of Authority Bylaw 2025, No. 7353.03” be given third reading.

To be introduced by Jeremy Holm, Director, Planning and Development. 


Purpose:  To present for Council’s consideration a development permit application to amend DP1251 to allow overheight combined fences and retaining walls at 2355 Kenworth Road. 


Recommendation:  That Council issue Development Permit No. DP1369 to allow overheight combined fences and retaining walls at 2355 Kenworth Road as outlined in the “Proposed Variances” section of the Staff Report dated 2025-FEB-03.

To be introduced by Jeremy Holm, Director, Planning and Development. 


Purpose:  To present Council with information regarding a request from Telus Communications Inc. for land use concurrence for a proposed telecommunications tower at 4600 Hammond Bay Road.


Recommendation:  That Council direct Staff to provide a letter of concurrence to Innovation, Science, and Economic Development Canada in response to a proposed 63m telecommunications facility at 4600 Hammond Bay Road.  

To be introduced by Jeremy Holm, Director, Planning and Development. 


Purpose:  To present to Council the first Housing Target Progress Report for the reporting period of 2024-JUL-01 to 2024-DEC-31.


Recommendation:  That Council receive the Housing Target Progress Report for the reporting period of 2024-JUL-01 to 2024-DEC-31 in accordance with Ministerial Order M203 2024.

To be introduced by Richard Harding, General Manager, Community Services and Deputy Chief Administrative Officer. 


Purpose:  To provide Council with background for a letter of support from the City of Nanaimo, for the Nanaimo Equestrian Association’s application for funding from the Horse Council BC. If successful the Nanaimo Equestrian Association will use these funds to upgrade facilities at Beban Park, to assist in hosting equestrian events for the 55+ BC Summer Games.


Recommendation:  That Council direct Staff to provide a letter of support under the Mayor’s signature on behalf of City Council to support Nanaimo Equestrian Association’s grant application to the Horse Council of BC.

To be introduced by Laura Mercer, General Manager, Corporate Services. 


Purpose:  To advise Council and obtain a resolution for the proposed grant submission to the Canada Housing Infrastructure Fund.


Recommendation:  That Council approve submission of an application to the Canada Housing Infrastructure Fund for funding for the Millstone Trunk North Sewer System Project. 

To be introduced by Laura Mercer, General Manager, Corporate Services.


Purpose:  To obtain a Council resolution for the grant application submitted to the UBCM Emergency Support Services Equipment and Training Program.


Recommendation:  That Council approve the grant application to the UBCM Emergency Support Services Equipment and Training Program for funding for the Nanaimo ESS Group Lodging Supplies regional project and support the City of Nanaimo providing overall grant management as the primary applicant.

To be introduced by Laura Mercer, General Manager, Corporate Services. 


Purpose:  To introduce “Financial Plan Amendment Bylaw 2025, No. 7371.02” for first, second and third readings, for changes that have occurred since the bylaw was last amended on 2024-MAY-06.


Recommendations: 

  1. That “Financial Plan Amendment Bylaw 2025, No. 7371.02” (To amend the 2024 – 2028 Financial Plan) pass first reading.
  2. That “Financial Plan Amendment Bylaw 2025, No. 7371.02” pass second reading; and,
  3. That “Financial Plan Amendment Bylaw 2025, No. 7371.02” pass third reading.

13.

 

That "False Alarm Bylaw 2025, No. 7392" (a bylaw to reduce false alarms) be adopted. 

That "Fees and Charges Amendment Bylaw 2025, No. 7336.12" (a bylaw to add false alarm fees) be adopted. 

That "Bylaw Notice Enforcement Amendment Bylaw 2025, No. 7159.24" (a bylaw to add fines for false alarms) be adopted. 

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