MERGED AGENDA
REGULAR COUNCIL MEETING

4:00 p.m. To Proceed In Camera, Reconvene Open Meeting at 7:00 p.m.
SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE
80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS AT 9:00 P.M.


That the meeting be closed to the public in order to deal with agenda items under the Community Charter:


Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:


(b) personal information about an identifiable individual who is being considered for a municipal award or honour, or who has offered to provide a gift to the municipality on condition of anonymity;


(c) labour relations or other employee relations;


(d) the security of property of the municipality;


(g) litigation or potential litigation affecting the municipality;


(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;


(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public;


(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2);


 Community Charter Section 90(2):


(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality. 

To be introduced by Bill Sims, General Manager, Engineering and Public Works.


Ms. Pat Miller, Executive Director, BC Chapter, Public Works Association of BC, to present Mayor Krog with the Most Creative Entry Award for the City of Nanaimo's entry in the National Public Works Week Contest.

Minutes of the Design Advisory Panel Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC on Thursday, 2021-SEP-09 at 5:00 p.m.

Minutes of the Design Advisory Panel Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC on Thursday, 2021-OCT-14 at 5:00 p.m.

Minutes of the Design Advisory Panel Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC on Thursday, 2021-OCT-28 at 5:00 p.m.

Minutes of the Special Mayor's Leaders' Table Meeting held electronically on Friday, 2021-SEP-24 at 9:00 a.m.

Minutes of the Special Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC on Friday, 2021-NOV-05 at 9:00 a.m.

Minutes of the Special Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC on Wednesday, 2021-NOV-10 at 9:00 a.m.

Minutes of the Environment Committee Meeting held electronically on Wednesday, 2021-DEC-01 at 5:02 p.m.

[Note:  A link to the 2021-DEC-01 Environment Committee Meeting agenda is provided for information.]

That Council amend the Greenhouse Gas target policy statement to read:


“That the City will leverage its available resources and authority to reduce carbon emissions beyond net Zero to reach climate emergency targets of 107% reduction by 2050 and actively advocate to senior levels of government for the necessary support to achieve this."

That Council add a policy statement in the Official Community Plan to commit the City to a regular review cycle of Greenhouse Gas target performance indicators necessary to evaluate whether policy actions are having the desired effect.  

That zero carbon and energy efficiency building design practices be accelerated for all new construction before 2030.  

That Council advocate to the Provincial government for a moratorium on all new natural gas connections. 

That Council change the policy statement regarding Solid Waste to eliminate organic matter sent to landfill by 2030.  

That Council endorse the approach for policy development in regards to greenhouse gas reduction with the inclusion of stronger language. 

[Note:  A link to the 2021-DEC-13 Governance and Priorities Committee Meeting agenda is provided for information.]

That Council direct Staff to:

  1. Continue to support active neighbourhood associations that meet and maintain the following organizational criteria:
  • Have an elected executive that meets on a regular basis (at least once a year);
  • Have a membership structure (not necessarily fee paying);
  • Hold an annual general meeting, and provide a copy of the minutes to the City with updated membership numbers;
  • Keep minutes for executive and general membership meetings;
  • Engage with its membership for input prior to responding to City development referrals, such as rezoning and Official Community Plan amendments; and
  • Provide periodic updates to members related to the activities of the group.

2. Prepare a policy for Council consideration on neighbourhood association recognition and supports as identified in the report “Neighbourhood Association – Governance Options” received on 2021-DEC-13.

[Note:  A link to the 2021-DEC-15 Finance and Audit Committee Meeting agenda is provided for information.]

That Council approve the allocation of up to $20,000 from 2021 surplus project funds to support the repairs necessary at the Lawn Bowling Club.

That Council add to 2021 of the 2021-2025 Financial Plan a project for the dock replacement at the Brechin Boat Ramp with funding from the Brechin Boat Ramp Reserve and private contributions.

That Council direct Staff to increase the budget for the Port Theatre Chiller Replacement project from $712,199 to $1,042,005 funded by a $74,640 grant from CleanBC and $255,166 from the Climate Action Reserve Fund.

That Council approve 2022 Cultural Grant Funding (Operating, Project and Downtown Event) recommendations of $510,211 as follows:

  • Applicant Name: Crimson Coast Dance Society
  • Recommended: Operating $28,002
  • Applicant Name: L’Association des francophones de Nanaimo
  • Recommended: Operating $24,000
  • Applicant Name: Mid Island Metis Nation Association
  • Recommended: Operating $15,000
  • Applicant Name: Nanaimo Arts Council
  • Recommended: Operating $16,004
  • Applicant Name: Nanaimo Concert Band
  • Recommended: Operating $8,000
  • Applicant Name: Nanaimo Conservatory of Music
  • Recommended: Operating $19,143
  • Applicant Name: Pacific Coast Stage Company
  • Recommended: Operating $18,000
  • Applicant Name: Nanaimo Festival Heritage Theatre Society (TheatreOne)
  • Recommended: Operating $52,500
  • Applicant Name: Nanaimo Chapter of the SPEBSQSA (Tidesmen Chorus)
  • Recommended: Operating $4,900
  • Applicant Name: Vancouver Island Symphony
  • Recommended: Operating $93,000
  • Applicant Name: Western Edge Theatre Society
  • Recommended: Operating $19,000
  • Applicant Name: A Cappella Plus Choral Society
  • Project Name: Season of choral programs
  • Recommended: Project $5,000
  • Applicant Name: Festival of Banners Association
  • Project Name: 2022 Banner Festival
  • Recommended: Project $5,012
  • Applicant Name: Friends of Nanaimo Jazz Society
  • Project Name: Season of jazz programs
  • Recommended: Project $10,000
  • Applicant Name: Island Bel Canto Singers Society
  • Project Name: Season of choral programs
  • Recommended: Project $1,500
  • Applicant Name: Island Consort Society
  • Project Name: Season of musical programs
  • Recommended: Project $2,000
  • Applicant Name: Malaspina Choral Society
  • Project Name: Season of choral programs
  • Recommended: Project $3,000
  • Applicant Name: Nanaimo African Heritage Society
  • Project Name: Promoting Black History & Diversity in 2022
  • Recommended: Project $5,000
  • Applicant Name: Nanaimo Ballroom Dance Society
  • Project Name: Island Fantasy Ball Dance Showcase and Competition
  • Recommended: Project $8,000
  • Applicant Name: Nanaimo Chamber Orchestra
  • Project Name: Season of concert programs
  • Recommended: Project $2,000
  • Applicant Name: Nanaimo Sings! Choral Festival Society
  • Project Name: Made in Nanaimo: Songs for Sharing
  • Recommended: Project $6,500
  • Applicant Name: Nanaimo Ukulele Festival Society
  • Project Name: Nanaimo Ukulele Festival 2022
  • Recommended: Project $1,000
  • Applicant Name: Vancouver Island Short Film Festival
  • Project Name: Vancouver Island Short Film Festival 2022
  • Recommended: Project $5,250
  • Applicant Name: Wordstorm Society of the Arts
  • Project Name: Season of programs
  • Recommended: Project $4,800
  • Applicant Name: Wordstorm Society of the Arts
  • Project Name: Brand Development & Logo Redesign
  • Recommended: Project $3,600

2022 Downtown Event Revitalization Grants

  • Applicant Name: Downtown Nanaimo Business Association
  • Event Name: Corner Concerts
  • Recommended: $5,000
  • Applicant Name: Downtown Nanaimo Business Association
  • Event Name: WinterFest
  • Recommended: $18,000
  • Applicant Name: Graham G. C. Villette
  • Event Name: Jazz Above Ground - Nanaimo
  • Recommended: $950
  • Applicant Name: Greater Nanaimo Chamber of Commerce
  • Event Name: Thursday Night Street Market
  • Recommended: $30,000
  • Applicant Name: Humanity in Community Foundation
  • Event Name: Hub City Walls
  • Recommended: $28,980
  • Applicant Name: Nanaimo Arts Council
  • Event Name: Nanaimo Artwalk
  • Recommended: $4,593
  • Applicant Name: Nanaimo Chapter, Federation of Canadian Artists
  • Event Name: Nanaimo Fine Arts Show
  • Recommended: $2,200
  • Applicant Name: Nanaimo Concert Band
  • Event Name: 150th Anniversary
  • Recommended: $3,577
  • Applicant Name: Nanaimo Downtown Farmers Market Society
  • Event Name: Farmers’ Market
  • Recommended: $9,200
  • Applicant Name: Nanaimo Dragon Boat Festival Society
  • Event Name: Save-On-Foods Dragon Boat Festival
  • Recommended: $12,000
  • Applicant Name: Nanaimo International Jazz Festival Association
  • Event Name: Nanaimo International Jazz Festival
  • Recommended: $25,000
  • Applicant Name: Old City Quarter Association
  • Event Name: Hallowe’en in the OCQ
  • Recommended: $500
  • Applicant Name: Old City Quarter Association
  • Event Name: Sounds of Summer in the OCQ
  • Recommended: $5,000
  • Applicant Name: Old City Quarter Association
  • Event Name: Christmas in the OCQ
  • Recommended: $2,000
  • Applicant Name: Pacific Coast Stage Company
  • Event Name: Outdoor Fringe Presentations & Drive-In Theatre
  • Recommended: $3,000

That Council approve a total of $75,000  for the 2022 Social Planning Grant allocations as follows:


2022 Community Vitality Grants


Organization:  Lost Lake Neighbourhood Association
Project:  Lost Lake Road Greenspace Enhancements
Amount:  $1,600


Organization:  Nanaimo Climate Action Hub Society
Project:  Community Climate Circles
Amount:  $5,000


Organization:  Nanaimo Community Kitchens
Project:  Cooking Out of the Box
Amount:  $4,400


Organization:   South End Community Association
Project:  Nanaimo South End Day
Amount:  $4,000


2022 Social Response Grants


Organization:  Island Crisis Care Society
Project:  Life skills for Community Connection
Amount:  $27,500


Organization:  Nanaimo Foodshare
Project:  Grow Nanaimo
Amount:  $16,500


Organization:  Nanaimo Literacy Association
Project:  Financial Literacy for Women Survivors of Domestic Violence
Amount:  $16,000

To be introduced by Bill Sims, General Manager, Engineering and Public Works.


Purpose:  To provide Council with information on the list of City infrastructure projects submitted for the Mayor’s Leaders' Table Infrastructure Ask Working Group.  

To be introduced by Dale Lindsay, General Manager, Development Services.


Purpose:  To seek Council approval to issue a 30-year lease to Loaves and Fishes Community Food Bank at City-owned property at 1861 East Wellington Road.


Delegation:

  1. Peter Sinclair

Recommendation:  That Council approve the disposition of a 30-year lease of City-owned lands at 1861 East Wellington Road to Loaves and Fishes Community Food Bank, effective 2022-FEB-01.

To be introduced by Dale Lindsay, General Manager, Development Services.


Purpose:  To obtain Council approval to appoint Kevin Kirk as a Bylaw Enforcement Officer.


Recommendation:  That Council appoint Kevin Kirk as a Bylaw Enforcement Officer to enforce the provisions of City of Nanaimo “Animal Responsibility Bylaw 2021 No. 7316”.

To be introduced by Dale Lindsay, General Manager, Development Services.


Purpose:  To present for Council’s consideration, a development variance permit application to allow an over-height principal dwelling at 108 Hawk Point Road.


It is requested that Council hear anyone wishing to speak with respect to DVP429 - 108 Hawk Point Road.


Recommendation:  That Council issue Development Variance Permit No. DVP429 at 108 Hawk Point Road with a variance to increase the maximum permitted height of a principal building with a roof pitch equal to or greater than 4:12 from 9m to 9.14m.

To be introduced by Dale Lindsay, General Manager, Development Services.


Purpose:  To present for Council’s consideration, a development permit application for three detached single residential dwelling strata units at 5605 Cougar Ridge Place.


Recommendation:  That Council issue Development Permit No. DP1224 at 5605 Cougar Ridge Place with the following variances to:

  • increase the maximum building height from 7m to 7.25m for Unit 1;
  • increase the maximum building height from 7m to 7.89m for Unit 2; and
  • increase the maximum building height from 7m to 8.7m for Unit 3. 

To be introduced by Dale Lindsay, General Manager, Development Services.


Purpose:  To present for Council’s consideration, a development permit application for a proposed 16 unit multi-family apartment building at 421 Prideaux Street


Recommendation:  That Council issue Development Permit No. DP1226 at 421 Prideaux Street to permit a 16 unit multi-family apartment building with the following variances:

  • increase the maximum allowable building height from 10.5m to 11.4m;
  • reduce the minimum required front yard setback from 3m to 2.13m;
  • reduce the minimum required side yard setback from 3.0m to 1.9m from the north property line and 2.15m from the south property line;
  • reduce the minimum required front yard landscape buffer from 1.8m to 0.74m and the rear yard landscape buffer from 1.8m to 0m; and
  • increase the maximum allowable percentage of small car parking spaces from 40% to 50%.

To be introduced by Dale Lindsay, General Manager, Development Services.


PurposeTo present Council with an application to rezone the properties located at 6033 and 6053 Nelson Road from Single Dwelling Residential (R1), Duplex Residential (R4), and Low Density Residential (R6) to Low Density Residential (R6) and Medium Density Residential (R8) to allow for two multi-family developments, with a site-specific height of 22.5m for the R8-zoned portion (proposed Lot B) when a minimum of 50% of the required parking spaces are beneath the building.  In addition, the Parks Recreation and Culture One (PRC-1) zone would be added to an area 4,300m2 in size; and a 350m2 portion of PRC-1 zoned area would be rezoned to R8.


Delegation:


1. Nigel Gray


Recommendation:  That:

  1. “Zoning Amendment Bylaw 2021 No. 4500.196” (To rezone 6033 and 6053 Nelson Road from the Single Dwelling Residential [R1], Duplex Residential [R4], Low Density Residential [R6] and Parks Recreation and Culture One [PRC-1] to Low Density Residential [R6] and Medium Density Residential [R8] and Parks Recreation and Culture One [PRC-1] to allow for a multi-family residential development) pass first reading;
  2. “Zoning Amendment Bylaw 2021 No. 4500.196” pass second reading; and
  3. Council direct Staff to secure park and road dedication, subdivision covenant and preliminary layout approval, pedestrian covenant and statutory right-of-way, and the monetary community amenity contribution, should Council support the bylaw at third reading.

To be introduced by Dale Lindsay, General Manager, Development Services.


Purpose:  To present Council with a rezoning application proposing to amend the Local Service Centre (CC1) zone to allow a liquor store as a site-specific use to be located in the existing building on the property at 6201 Blueback Road.


Recommendation:  That:

  1. “Zoning Amendment Bylaw 2021 No. 4500.195” (To amend the Local Service Centre [CC1] zone to allow a liquor store as a site-specific use at 6201 Blueback Road) pass first reading;
  2. “Zoning Amendment Bylaw 2021 No. 4500.195” pass second reading; and
  3. Council direct Staff to secure the community amenity contribution prior to adoption of “Zoning Amendment Bylaw 2021 No. 4500.195”, should Council support the bylaw at third reading.

To be introduced by Dale Lindsay, General Manager, Development Services.


Purpose:  To present Council with an application to rezone the subject property at 2393 Barclay Road from Single Dwelling Residential (R1) to Single Dwelling Residential – Small Lot (R2) to facilitate a two-lot subdivision. 


Recommendation:  That:

  1. “Zoning Amendment Bylaw 2021 No. 4500.197” (To rezone 2393 Barclay Road from Single Dwelling Residential [R1] to Single Dwelling Residential – Small Lot [R2]) pass first reading;
  2. “Zoning Amendment Bylaw 2021 No. 4500.197” pass second reading; and
  3. Council direct Staff to secure the community amenity contribution and a covenant for general building design, should Council support the bylaw at third reading.

To be introduced by Dale Lindsay, General Manager, Development Services.


Purpose:  To present Council with a School Site Acquisition Charge bylaw for consideration as a companion to the Nanaimo Ladysmith Public Schools’ proposed bylaw.


Recommendation:  That:

  1. “School Site Acquisition Charge Bylaw 2021 No. 7338” (To require the payment of school site acquisition charges on developments of two and three residential units) pass first reading;
  2. “School Site Acquisition Charge Bylaw 2021 No. 7338” pass second reading; and
  3. “School Site Acquisition Charge Bylaw 2021 No. 7338” pass third reading.

To be introduced by Dale Lindsay, General Manager, Development Services.


Purpose:  To provide Council’s comments to the Regional District of Nanaimo’s Board regarding the Regional Growth Strategy amendment for the properties addressed 1329, 1333, and 1340 Kipp Road.


Recommendation:  That Council:

  1. support the proposed Regional Growth Strategy amendment; and,
  2. direct Staff to forward Council’s decision to the Regional District of Nanaimo’s Board.

To be introduced by Laura Mercer, Director, Finance.


Purpose:  To provide Council with background information and the request from the Regional District of Nanaimo regarding the “Regional District of Nanaimo Regional Parks and Trails Service Area Amendment Bylaw No. 1231.08, 2021”.


Recommendation:  That Council consent to the adoption of “Regional District of Nanaimo Regional Parks and Trails Service Area Amendment Bylaw No. 1231.08, 2021” and further, that the Regional District of Nanaimo be notified accordingly.

13.

That "Financial Plan Bylaw 2021 No. 7337" (To confirm and adopt the 2022 – 2026 Financial Plan) be adopted.

That “Sewer Regulation and Charge Amendment Bylaw 2021 No. 2496.34” (To set the 2022 rates for sanitary sewer) be adopted.

That "Waterworks Rate and Regulation Amendment Bylaw 2021 No. 7004.17" (To set the 2022 water rates) be adopted.

That "User Fee Subsidies Amendment Bylaw 2021 No. 7095.03" (To set the 2022 thresholds for User Fee Subsidies) be adopted.

That "South West Bulk Water Rate Amendment Bylaw 2021 No. 7099.10" (To set the 2022 bulk water rates for South West Extension) be adopted.

That "Municipal Solid Waste Collection Amendment Bylaw 2021 No. 7128.13" (To update the bylaw for solid waste collection and set the rates for 2022) be adopted. 

That "Brechin Boat Ramp Facilities Regulation Amendment Bylaw 2021 No. 7110.01" (To remove the fine and fee schedules and update the violation and penalty language) be adopted.

That "Bylaw Notice Enforcement Amendment Bylaw 2021 No. 7159.15" (To add the fine schedule associated with the Brechin Boat Ramp Facilities Regulation Bylaw) be adopted.

That "Fees and Charges Bylaw 2021 No. 7336" (To replace the fee schedule and add the Brechin Boat Ramp commercial permit fees) be adopted.

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