MERGED AGENDA
REGULAR COUNCIL MEETING

Monday, July 20, 2020

4:00 to Proceed "In Camera", Reconvene Open Meeting at 7:00 p.m.

SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE

80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS 9:00 P.M.

---

1.

CALL THE MEETING TO ORDER:

2.

PROCEDURAL MOTION:

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(c) labour relations or other employee relations;

(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;

(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public; and,

(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2); and,

Section 90(2)

(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

3.

INTRODUCTION OF LATE ITEMS:

4.

APPROVAL OF THE AGENDA:

5.

ADOPTION OF THE MINUTES:

a.

Minutes

Minutes of the Special Council Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Monday, 2020-JUN-29 at 1:00 p.m.

b.

Minutes

Minutes of the Special Council Meeting (Public Hearing) held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Thursday, 2020-JUN-18, at 7:00 p.m.

c.

Minutes

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2020-JUL-06, at 7:00 p.m.

6.

MAYOR'S REPORT:

7.

RISE AND REPORT:

8.

PRESENTATIONS:

a.

Development Services Mid-Year Update

Jeremy Holm, Director, Development Approvals, to provide Council with a presentation regarding Development Services mid-year update.

b.

Engineering  Projects - Mid-Year Project Review

Phil Stewart, Manager, Engineering Projects, to provide Council with a presentation regarding Engineering Projects mid-year review.

9.

CONSENT ITEMS:

a.

Environment Committee Meeting 2020-MAR-11

1.

Minutes of the Environment Committee Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2020-MAR-11, at 5:00 p.m.

b.

Health and Housing Task Force Meeting 2020-JUN-10

1.

Minutes of the Health and Housing Task Force Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2020-JUN-10, at 3:00 p.m.

c.

Special Mayor's Task Force on Recovery and Resilience Meeting 2020-JUN-19

1.

Minutes of the Special Mayor's Task Force on Recovery and Resilience Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Friday, 2020-JUN-19 at 10:00 a.m.

10.

DELEGATIONS:

a.

Holden Southward regarding Graffiti 

Holden Southward to provide Council with recommendations regarding clean-up of the graffiti in the downtown area.

b.

Add Delegation from Sydney Robertson

Sydney Robertson to provide Council with a presentation regarding Emterra Environmental, located at 255 Eaton Street.

11.

REPORTS:

a.

Transportation Semi-Annual Update

To be introduced by Bill Sims, General Manager, Engineering and Public Works.

Purpose:  To provide Council with the inaugural semi-annual update on Engineering’s Transportation Section’s goals, projects, and accomplishments in the first half of 2020. 

Presentation:

1. Jamie Rose, Manager, Transportation.

b.

ReImagine Nanaimo - Public Engagement Launch

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To formally launch the Reimagine Nanaimo public engagement process.

Presentation:

1. Kate Evans, Principle Landscape Architect, Lanarc.

Recommendation:  That Council receive the report titled “REIMAGINE NANAIMO – Public Engagement Launch” dated 2020‑JUL-20, and direct Staff to formally launch the process.

c.

2019 Annual Municipal Report

To be introduced by Shelley Legin, General Manager, Corporate Services.

Purpose:  To obtain Council’s approval of the 2019 Annual Municipal Report, as required by the Community Charter.

Recommendation:  That Council approve the 2019 Annual Municipal Report.

d.

2020 Tax Sale and Tax Sale Redemption Period Postponements to 2021

To be introduced by Shelley Legin, General Manager, Corporate Services.

Purpose:  To introduce “Tax Sale Postponement Bylaw 2020 No. 7311” and “Tax Sale Redemption Period Postponement Bylaw 2020 No. 7312” for first, second and third readings and adoption.

Recommendation:

1. That “Tax Sale Postponement Bylaw 2020 No. 7311” (To postpone the 2020 Tax Sale to 2021), pass first reading;
2. That “Tax Sale Postponement Bylaw 2020 No. 7311” pass second reading;
3. That “Tax Sale Postponement Bylaw 2020 No. 7311” pass third reading; and,
4. That “Tax Sale Postponement Bylaw 2020 No. 7311” be adopted.
5. That “Tax Sale Redemption Period Postponement Bylaw 2020 No. 7312” (To postpone the 2020 Tax Sale redemption period to 2021), pass first reading;
6. That “Tax Sale Redemption Period Postponement Bylaw 2020 No. 7312” pass second reading;
7. That “Tax Sale Redemption Period Postponement Bylaw 2020 No. 7312” pass third reading; and,
8. That “Tax Sale Redemption Period Postponement Bylaw 2020 No. 7312” be adopted.

e.

Pilot Sites for Remotely Piloted Aircraft Systems

To be introduced by Richard Harding, General Manager, Parks, Recreation and Culture.

Purpose:  To provide background information regarding flying remotely piloted aircraft systems in the City of Nanaimo and feedback on the two pilot sites for remotely piloted aircraft systems flying in parks.

Recommendation:  That Council extend the one-year pilot project that allows members of the Nanaimo Model Airs Club, or individuals who qualify for a permit from the General Manager of Parks, Recreation and Culture, to fly remotely piloted aircraft systems in designated locations at designated times, for one additional year.

f.

Te'tuxwtun Project Update

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To provide an update on the status of the Te’tuxwtun Project.

g.

Nuisance Property - 484 Nova Street

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To inform Council of ongoing activities at 484 Nova Street, Nanaimo, BC, which substantially and unreasonably interfere with other persons’ use and enjoyment of property, and require repeated calls for police services to abate nuisances.

Recommendation:  That Council declare 484 Nova Street a “Nuisance” pursuant to the “Nuisance Abatement and Cost Recovery Bylaw 2019 No. 7250”, and to authorize Staff to record and charge for municipal services, including police, required to abate nuisance activity.

h.

Nuisance Property - 560 Milton Street

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To inform Council of ongoing activities at 560 Milton Street, Nanaimo, BC, which substantially and unreasonably interfere with other persons’ use and enjoyment of property, and require repeated calls for police services to abate nuisances.

Recommendation:  That Council declare 560 Milton Street a “Nuisance” pursuant to the “Nuisance Abatement and Cost Recovery Bylaw 2019 No. 7250”, and to authorize Staff to record and charge for municipal services, including police, required to abate nuisance activity.

1.

Add - Delegation from Natalie Cunliffe

i.

Rezoning Application No. RA434 - 3500 Rock City Road

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present Council with an application to rezone portions of the subject property at 3500 Rock City Road from Low Density Residential (R6) to Medium Density Residential (R8) with site-specific Floor Area Ratio to allow for a multi-family residential development.

Recommendation:  That:

1. “Zoning Amendment Bylaw 2020 No. 4500.169” (To rezone portions of 3500 Rock City Road from Low Density Residential [R6] to Medium Density Residential [R8] with site-specific Floor Area Ratio) pass first reading;
2. “Zoning Amendment Bylaw 2020 No. 4500.169” pass second reading; and,
3. Council direct Staff to secure the community amenity contribution, intersection improvements contribution, sanitary sewer covenant, wildfire assessment covenant, and subdivision of the subject property should Council support the bylaw at third reading.

j.

Development Permit Application No. DP1148 - 602 Franklyn Street

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present for Council’s consideration, a development permit application for a proposed multi-family development at 602 Franklyn Street.

Recommendation:  That Council issue Development Permit No. DP1148 at 602 Franklyn Street with the following variances to:

• reduce the minimum front yard setback for the first floor from 3.0m to 2.92m;
• reduce the minimum front yard setback for the second and third floors from 4.0m to 2.92m;
• reduce the minimum flanking side yard setback from 3.0m to 1.49m and reduce the minimum rear yard setback from 3.0m to 0.0m for an accessory building;
• increase the maximum fence height from 1.8m to 2.74m; and,
• reduce the minimum number of required parking spaces from seven spaces to six spaces.

k.

Development Permit Application No. DP1158 - 2126 Meredith Road

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present for Council’s consideration, a development permit application for a proposed multi-family residential development at 2126 Meredith Road.

Recommendation:  That Council issue Development Permit No. DP1158 at 2126 Meredith Road with the following variances to:

• reduce the front yard setback from 6.0m to 3.5m;
• reduce the rear yard setback from 7.5m to 3.25m; and,
• increase the percentage of small car spaces from 40% to 48%.

12.

BYLAWS:

a.

"Zoning Amendment Bylaw 2019 No. 4500.135"

That “Zoning Amendment Bylaw 2019 No. 4500.135” (To rezone 2220 Bowen Road to allow “Cannabis Retail Store” as a site-specific use in the Community Corridor [COR3] Zone) be adopted.

b.

"Zoning Amendment Bylaw 2020 No. 4500.174"

That “Zoning Amendment Bylaw 2020 No. 4500.174” (To rezone 5801 Turner Road to allow “Cannabis Retail Store” as a site-specific use in the CC3 [City Commercial Centre] zone) be adopted.

c.

Bylaw Status Sheet (For information only)

13.

NOTICE OF MOTION:

14.

OTHER BUSINESS:

a.

Councillor Geselbracht Motion re:  Nanaimo Neighbourhood Zero Emission Vehicle Bylaw

During the 2020-JUL-06 Regular Council Meeting Councillor Geselbracht advised that he would be bringing forward the following motion for consideration at the 2020-JUL-20 Council Meeting:

"That Staff prepare a report with options for the timely implementation of a bylaw to allow the operation of Neighbourhood Zero Emission Vehicles in Nanaimo."

b.

Councillor Hemmens - Update regarding Vancouver Island Regional Library

Councillor Hemmens, City of Nanaimo Council representative and Board Member, Vancouver Island Regional Library, to provide an update regarding the Vancouver Island Regional Library.

15.

ADJOURNMENT: