MERGED AGENDA

REGULAR COUNCIL MEETING

Meeting #:
Date:	Monday, November 18, 2019
Time:	3:00 p.m. to Proceed "In Camera", Reconvene Open Meeting at 7:00 p.m.
Location:	SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE 80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS 9:00 P.M.

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1.

CALL TO ORDER:

2.

PROCEDURAL MOTION:

That the meeting be closed to the public in order to deal with agenda items under the Community Charter:

Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:

(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;

(c) labour relations or other employee relations;

(g) litigation or potential litigation affecting the municipality;

(i) the receipt of advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

(n) the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2); and,

 Community Charter Section 90(2):

(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

3.

INTRODUCTION OF LATE ITEMS:

4.

APPROVAL OF THE AGENDA:

5.

ADOPTION OF THE MINUTES:

a.

Minutes

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2019-NOV-04, at 4:30 p.m.

6.

MAYOR'S REPORT:

7.

PRESENTATIONS:

a.

Dr. David Coupland, President, Dr. Joe Foster, Vice President and Dr. Jodie Turner, Treasurer, Nanaimo Medical Staff Association

Dr. David Coupland, President, Dr. Joe Foster, Vice President and Dr. Jodie Turner, Treasurer, Nanaimo Medical Staff Association (MSA), to provide Council with a presentation regarding the shared MSA and Island Health Authority's 5-year plan to transition Nanaimo Regional General Hospital (NRGH) to a tertiary hospital and request Council's support in the creation of a tertiary hospital at Nanaimo Regional General Hospital within the next three to five years.

8.

CONSENT ITEMS:

a.

Advisory Committee Minutes

1.

Minutes of the Special Governance and Priorities Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2019-SEP-30, at 1:00 p.m.

2.

Minutes of the Governance and Priorities Committee Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Monday, 2019-OCT-07, at 1:00 p.m.

3.

Minutes of the Governance and Priorities Committee Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Monday, 2019-OCT-28, at 1:00 p.m.

4.

Minutes of the Committee of the Whole Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2019-OCT-28, at 4:30 p.m.

b.

Committee Recommendations

1.

Governance and Priorities Committee Recommendations 2019-NOV-04

[Note: A link to the 2019-NOV-04 Governance and Priorities Committee Agenda is attached for information.]

1.

2020 Governance and Priorities Key Date Calendar

That the Governance and Priorities Committee recommend that Council adopt the 2020 Governance and Priorities Committee Key Date Calendar. 

2.

Downtown Mobility Hub Project Update from Phase 1

That the Governance and Priorities Committee recommend that Council approve siting an on-street Transit Exchange on Front Street adjacent 1 Port Drive, and direct Staff to proceed to Phase 2 of the project to:

• work with the Regional District of Nanaimo to prepare a design for an on-street Transit Exchange,
• complete designs for the Downtown and Albert Street bikeways,
• complete a review of the Downtown Road Network to seek opportunities to enhance connectivity,
• finalize the Parking Management Strategy, and
• develop plans to optimize streetscapes and place making.

3.

Governance and Priorities Committee Agenda Planning

That the Governance and Priorities Committee recommend that Council invite a representative from the Coastal Community Social Procurement Initiative to make a presentation during the next available Governance and Priorities Committee Meeting. 

4.

Governance and Priorities Committee Agenda Planning

That the Governance and Priorities Committee recommend that Council schedule a Governance and Priorities Committee Meeting on the topic of engagement, with an update on different emerging issues, and a focus on neighbourhood associations.

2.

Add - Special Finance and Audit Committee Recommendations 2019-NOV-13

[Note: A link to the 2019-NOV-13 Special Finance and Audit Committee Agenda is attached for information.]

1.

2020 Finance and Audit Committee Key Date Calendar

That the Finance and Audit Committee recommend that Council approve the 2020 Finance and Audit Committee Key Date Calendar.

2.

Nanaimo BMX Track Redevelopment Design

That the Finance and Audit Committee recommend that Council:

1. consider funding of $35,000, during the 2020 - 2024 Financial Plan review, for detailed design and cost estimates for the Nanaimo BMX track redevelopment; and,
2. direct Staff to work with Nanaimo BMX Association and other stakeholders on the development of detailed design and costing for the project.

3.

Emergency Medical Responder

That the Finance and Audit Committee recommend that Council consider funding an increase to the Nanaimo Fire Rescue training budget of $66,750 in the first year (2020) and $60,000 for the following five years (2021-2025) during the 2020 2024 Financial Plan review to raise the service level to Emergency Medical Responder (EMR). 

4.

Heritage Home Grant Application - 911 Wentworth Street

That the Finance & Audit Committee recommend that Council approve a $2,500 Heritage Home Grant for reroofing the Ivers/Honey Residence located at 911 Wentworth Street.

5.

Procurement Policy Review

That the Finance and Audit Committee recommend that Council direct Staff to undertake the planned review of the Procurement Policy with an increased focus on social, environmental and ethical elements for City purchases that specifically align with the desired outcomes of the Strategic Plan. 

6.

Delegation from Jennifer McAskill, Nanaimo Police Based Victim Services Society Co-Chair, and Cheryl Zapotichny, RCMP Victim Services Program Manager, requesting funding for Victim Services Program

That the Finance and Audit Committee recommend that Council direct Staff to prepare a report regarding the $100,000 funding request from the Victim Services Program and that letters be sent to the Ministry of Public Safety and Solicitor General, and the Regional District of Nanaimo requesting that they increase funding to the Victim Services Program.

9.

DELEGATIONS:

a.

Shauna McAllister re: "Fire Protection and Life Safety Regulation Bylaw 2011 No. 7108"

Shauna McAllister to speak regarding amending the existing "Fire Protection and Life Safety Regulation Bylaw 2011 No. 7108" to reflect no open fires ½ km radius around Park Avenue Elementary School as it is heavily populated and valley produces an induction of smoke and unhealthy air quality to students and surrounding residents. Change Bylaw to “no Friday burns and/or no permits issued for ½ km school radius".

b.

Add - Delegation Keith Wilson re: Council Support for Five Non-Profits Applying for Provincial Funding for Child Care Spaces

Keith Wilson to provide Council with a presentation which supports a request to have the City support a group of five non-profits (Central Vancouver Island Multicultural Society, Nanaimo Aboriginal Centre, Nanaimo Boys and Girls Club, Nanaimo Foodshare Society and Nanaimo Youth Services Association) in applying for Child Care Spaces funding from the Province of British Columbia.

10.

REPORTS:

a.

Rezoning Application No. RA398 - 307 Hillcrest Avenue and 308/326 Wakesiah Avenue

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present Council with an application to rezone the subject properties at 307 Hillcrest Avenue and 308 and 326 Wakesiah Avenue from Single Dwelling Residential (R1) and Residential Corridor (COR1) to Mixed Use Corridor (COR2) with a site-specific use to allow for a mixed-use student housing development.

Recommendation:  That:

1. “Zoning Amendment Bylaw 2019 No. 4500.164” (To rezone 307 Hillcrest Avenue and 308 and 326 Wakesiah Avenue from Single Dwelling Residential [R1] and Residential Corridor [COR1] to Mixed Use Corridor [COR2] with site-specific student housing use) pass first reading;
2. “Zoning Amendment Bylaw 2019 No. 4500.164” pass second reading; and,
3. Council direct Staff to secure the community amenity contribution, road dedication, works and services, and a housing agreement, should Council support the bylaw at third reading.

b.

Official Community Plan Amendment Application No. OCP90 and Rezoning Application No. RA423 - 4392 Jingle Pot Road

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present for Council’s consideration an Official Community Plan amendment application to amend the land use designation within the Official Community Plan from Neighbourhood to Corridor; and to concurrently present for Council’s consideration a Zoning Bylaw amendment application to rezone the subject property from Single Dwelling Residential (R1) to Mixed Use Corridor (COR2) to allow for a future residential or mixed use development.

Recommendation:  That:

1. “Official Community Plan Amendment Bylaw 2019 No. 6500.041” (OCP90 – To re-designate 4392 Jingle Pot Road on the Future Land Use Plan (Map 1) from Neighbourhood to Corridor) pass first reading;
2. “Official Community Plan Amendment Bylaw 2019 No. 6500.041” pass second reading;
3. “Zoning Amendment Bylaw 2019 No. 4500.153” (RA423 – to rezone 4392 Jingle Pot Road from Single Dwelling Residential (R1) to Mixed Use Corridor (COR2)) pass first reading;
4. “Zoning Amendment Bylaw 2019 No. 4500.153” pass second reading; and,
5. Council direct Staff to secure road dedication, infrastructure upgrades, vehicle access across the adjacent property, and a community amenity contribution prior to adoption of the Bylaw should Council support the bylaw at third reading.

c.

Rezoning Application No. RA439 - 847 Bruce Avenue

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present Council with an application to amend the existing zoning of the property located at 847 Bruce Avenue to allow “Cannabis Retail Store” as a site-specific use in the CC2 (Neighbourhood Centre) zone.

Delegations:

1. Deane Strongitharm and Keith Barbon

Recommendation:  That:

1. “Zoning Amendment Bylaw 2019 No. 4500.162” (To rezone 847 Bruce Avenue to allow “Cannabis Retail Store” as a site-specific use in the Neighbourhood Centre [CC2] zone) pass first reading; and,
2. “Zoning Amendment Bylaw 2019 No. 4500.162” pass second reading; and,
3. Council direct Staff to secure the amenity contribution prior to adoption of the bylaw, should Council support the bylaw at third reading.

d.

Rezoning Application No. RA440 - 5800 Turner Road

To be introduced by Dale Lindsay, General Manager, Development Services.

Purpose:  To present Council with an application to amend the existing zoning of the property located at 5800 Turner Road to allow “Cannabis Retail Store” as a site-specific use in the CC3 (City Commercial Centre) zone.

Delegations:

1. Deane Strongitharm and Keith Barbon

Recommendation:  That:

1. “Zoning Amendment Bylaw 2019 No. 4500.163” (To rezone 5800 Turner Road to allow “Cannabis Retail Store” as a site-specific use in the City Commercial Centre [CC3] zone) pass first reading;
2. “Zoning Amendment Bylaw 2019 No. 4500.163” pass second reading; and,
3. Council direct Staff to secure the amenity contribution prior to adoption of the bylaw, should Council support the bylaw at third reading.

11.

BYLAWS:

a.

"General Fund Asset Management Amendment Bylaw 2019 No. 7186.01"

That General Fund Asset Management Amendment Bylaw 2019 No. 7186.01” (To amend the General Fund Asset Management Reserve Fund purpose) be adopted.

b.

"Sewer Fund Asset Management Amendment Bylaw 2019 No. 7187.07"

That “Sewer Fund Asset Management Amendment Bylaw 2019 No. 7187.01” (To amend the Sewer Fund Asset Management Reserve Fund purpose) be adopted.

c.

"Water Fund Asset Management Amendment Bylaw 2019 No. 7188.01"

That “Water Fund Asset Management Amendment Bylaw 2019 No. 7188.01” (To amend the Water Fund Asset Management Reserve Fund purpose) be adopted.

d.

"Highway Closure and Dedication Removal Bylaw 2019 No. 7292"

That Highway Closure and Dedication Removal Bylaw 2019 No. 7292” (To provide highway closure and dedication removal of Lubbock Square adjacent to 618 Fitzwilliam Street and 285 Prideaux Street) be adopted.

e.

"911 Reserve Fund Establishing Bylaw 2019 No. 7295"

That “911 Reserve Fund Establishing Bylaw 2019 No. 7295” (To establish a 911 Call Answer Service Reserve Fund)  be adopted.

f.

"Cart Replacement Reserve Fund Establishing Bylaw 2019 No. 7296"

That Cart Replacement Reserve Fund Establishing Bylaw 2019 No. 7296” (To establish a residential solid waste Cart Replacement Reserve Fund) be adopted.

g.

"Copier Replacement Reserve Fund Establishing Bylaw 2019 No. 7297"

That "Copier Replacement Reserve Fund Establishing Bylaw 2019 No. 7297” (To establish a Copier Replacement Reserve Fund) be adopted.

h.

"Emission Reduction Reserve Fund Establishing Bylaw 2019 No. 7298"

That “Emission Reduction Reserve Fund Establishing Bylaw 2019 No. 7298” (To establish an Emission Reduction Reserve Fund) be adopted.

i.

"Housing Legacy Reserve Fund Establishing Bylaw 2019 No. 7299"

That “Housing Legacy Reserve Fund Establishing Bylaw 2019 No. 7299” (To establish a Housing Legacy Reserve Fund) be adopted.

j.

"Information Technology Reserve Fund Establishing Bylaw 2019 No. 7300"

That "Information Technology Reserve Fund Establishing Bylaw 2019 No. 7300” (To establish an Information Technology Reserve Fund) be adopted.

k.

"Nanaimo District Secondary School Community Field Reserve Fund Establishing Bylaw 2019 No. 7301"

That “Nanaimo District Secondary School Community Field Reserve Fund Establishing Bylaw 2019 No. 7301” (To establish a Nanaimo District Secondary School Community Field Reserve Fund) be adopted.

l.

"Parking Reserve Fund Establishing Bylaw 2019 No. 7302"

That “Parking Reserve Fund Establishing Bylaw 2019 No. 7302” (To establish a Parking Reserve Fund) be adopted.

m.

"Property Acquisition Reserve Fund Establishing Bylaw 2019 No. 7303"

That "Property Acquisition Reserve Fund Establishing Bylaw 2019 No. 7303” (To establish a Property Acquisition Reserve Fund) be adopted.

n.

"Strategic Infrastructure Reserve Fund Establishing Bylaw 2019 No. 7304"

That “Strategic Infrastructure Reserve Fund Establishing Bylaw 2019 No. 7304” (To establish a Strategic Infrastructure Reserve Fund) be adopted.

o.

"Sustainability Reserve Fund Establishing Bylaw 2019 No. 7305"

That “Sustainability Reserve Fund Establishing Bylaw 2019 No. 7305” (To establish a Sustainability/Energy Consumption Reduction Reserve Fund) be adopted.

p.

"Housing Agreement Bylaw 2019 No. 7306"

That “Housing Agreement Bylaw 2019 No. 7306” (To authorize a housing agreement for rental housing at 1400 Wingrove Street) be adopted.

q.

Bylaw Status Sheet (For Information)

12.

NOTICE OF MOTION:

a.

Councillor Hemmens and Councillor Brown re: Women's Participation on City of Nanaimo Committees and Task Forces

Councillor Hemmens and Councillor Brown advised that they would be bringing forward the following notice of motion for consideration at a future meeting:

"That a report be prepared for council with a draft policy and framework for ensuring gender parity on all city committees and task forces".

b.

Councillor Hemmens and Councillor Brown re: Childminding Reimbursement for Members of Council and City Committee Members

Councillor Hemmens and Councillor Brown advised that they would be bringing forward the following notice of motion for consideration at a future meeting:

"That a report be prepared for council with a draft policy and framework for reimbursing childminding expenses for members of Council and City Committee Members that are incurred as a result of participation in official City of Nanaimo meetings". 

13.

OTHER BUSINESS:

14.

QUESTION PERIOD:

15.

ADJOURNMENT: