MERGED AGENDA
REGULAR COUNCIL MEETING

4:30 p.m. To Proceed In Camera, Reconvene Regular Council Meeting 7:00 p.m.
SHAW AUDITORIUM, VANCOUVER ISLAND CONFERENCE CENTRE
80 COMMERCIAL STREET, NANAIMO, BC

SCHEDULED RECESS AT 9:00 P.M.


That the meeting be closed to the public in order to deal with agenda items under the Community Charter:


Section 90(1) A part of the Council meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following:


(c)        labour relations or other employee relations;


(e)        the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure could reasonably be expected to harm the interests of the municipality;


(k)        negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the Council, could reasonably be expected to harm the interests of the municipality if they were held in public;


(m)      a matter that, under another enactment, is such that the public may be excluded from the meeting;


(n)        the consideration of whether a Council meeting should be closed under a provision of this subsection or subsection (2); and,


Community Charter Section 90(2):


(b)        the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both, or between a provincial government or the federal government or both and a third party.

Minutes of the Regular Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2024-JUN-17, at 4:29 p.m. 

Minutes of the Public Hearing (Special Council) held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Thursday, 2024-JUN-20, at 7:00 p.m. 

Minutes of the Special Council Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Monday, 2024-JUN-24, at 2:57 p.m.

Minutes of the Design Advisory Panel Meeting, held electronically, on Thursday, 2024-JAN-11, at 5:02 p.m.

Minutes of the Design Advisory Panel Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Thursday, 2024-MAR-14, at 5:01 p.m.

Minutes of the Public Safety Committee Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Wednesday, 2024-APR-10, at 4:00 p.m.

Minutes of the Special Mayor's Leaders' Table Meeting held in the Boardroom, Service and Resource Centre, 411 Dunsmuir Street, Nanaimo, BC, on Friday, 2024-MAY-03, at 9:01 a.m.

Minutes of the Governance and Priorities Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Wednesday, 2024-JUN-12, at 7:00 p.m.

Minutes of the Finance and Audit Committee Meeting held in the Shaw Auditorium, Vancouver Island Conference Centre, 80 Commercial Street, Nanaimo, BC, on Wednesday, 2024-JUN-19, at 9:00 a.m. 

[Note:  A link to the 2024-JUN-19 Finance and Audit Committee Meeting Agenda is provided for information.]

That Staff bring forward a Staff report on the conditions of the Nanaimo Curling Club and options for assisting the Club with securing an operational chiller.

That Council approve an increase to the 2024 project budget for the Nanaimo Aquatic Centre: Rear Mechanical Parapet Wall project from $83,600 to $393,600 funded by the Facility Development Reserve Fund.

That Council:

  1. allocate $400,000 from the Special Initiative Reserve and reallocate the remaining 2023/2024 winter season funding to match funds provided by the Reaching Home Community Advisory Board to support up to two year-round drop-in hubs that can also serve as warming and cooling centre services for the City of Nanaimo’s extreme weather response starting in the 2024 winter season; and,
  2. direct Staff to provide Council with an evaluation of the drop-in hub service as part of the City’s extreme weather response for future funding consideration in summer 2025.

That Council direct Staff to:

  1. apply to the Federation of Canadian Municipalities (FCM) Community Energy Efficiency Financing (CEF) program for pilot funding to support a Property Assessed Clean Energy (PACE) style home energy financing program and if successful, launch a PACE style home energy financing program for Nanaimo residents; and,
  2. allocate up to $200,000 from the Climate Action Reserve Fund to support a home energy retrofit financing program.

That Council:

  1. Approve the Permissive Tax Exemption Administrative Policy as outlined in the Staff report titled "Permissive Tax Exemption Policy and Security Checks and Other Grants Policy Updates" dated 2024-JUN-19;
  2. Approve the Security Checks and Other Grants Administrative Policy as outlined in the Staff report titled "Permissive Tax Exemption Policy and Security Checks and Other Grants Policy Updates" dated 2024-JUN-19; and
  3. Repeal the Council ‘Grants Policy and Guidelines’ Policy COU-185. 

[Note:  A link to the 2024-JUN-24 Governance and Priorities Committee Meeting Agenda is provided for information.]

That Staff provide an update on progress on City Plan Integrated Action item 16 regarding updating the Urban Tree Canopy Management Strategy, conducting a tree canopy assessment and updating tree protection bylaws and development guidelines to bring urban tree management into alignment with City Plan objectives and targets. 

That Council direct Staff to include the following topics on the 2024-OCT-28 Governance and Priorities Committee Meeting schedule, subject to Staff's discretion if items need to be deferred due to the size of the agenda:

  • Incentives that support City Plan
  • Amenity Cost Charge Bylaw Project
  • Development Cost Charge Bylaw Update Project
  • DPA8 Form and Character Design Guidelines

That Council direct Staff to proceed with the ‘Highest Needs in Single Phase’ option and prepare a borrowing bylaw in support of the project.

That the Governance and Priorities recommend that Council direct Staff to look at other funding options with respect to debt servicing.

To be introduced by Laura Mercer, General Manager, Corporate Services.


Purpose:  To seek Council approval to issue a 3-year lease, with the option for two 2-year renewals, to the Provincial Rental Housing Corporation for a portion of City-owned land located at 1030 Old Victoria Road to facilitate BC Housing’s construction and operation of a Navigation Centre.


Recommendation:  That Council approve the disposition of a 3-year lease, with the option for two 2-year renewals, for a portion of City-owned land located at 1030 Old Victoria Road to the Provincial Rental Housing Corporation.

To be introduced by Sheila Gurrie, Director, Legislative Services.


Purpose:  To present options for amending the criminal record checks fees to better reflect the costs associated with providing the service, including options for waiving the fingerprinting fee requirement when associated with a vulnerable records search once one’s identity has been confirmed.


Recommendation:  That Council select Option 4 as outlined in the 2024-JUL-08 report by the Deputy Corporate Officer and direct Staff to bring forward a bylaw amendment to the Fees and Charges Bylaw 2021 No. 7336 to replace the existing criminal record check fee for employment purposes and replace it with the following:

  • Criminal Record Checks (includes fingerprinting fee, if required) - $55.00
  • Fingerprinting Fee for private industry, records suspension, travel waiver or legal name change - $50.00
  • Criminal Record Check for Volunteer or Non-Profit (includes fingerprinting fee, if required) - $10.00

To be introduced by Jeremy Holm, Director, Planning and Development.


It is requested that Council hear anyone wishing to speak with respect to Liquor Licence Application No. LA156 - 2373 Rosstown Road.


Purpose:  To inform Council of a new liquor licence application to permit liquor to be served at an existing cultural facility located at 2373 Rosstown Road.  

To be introduced by Jeremy Holm, Director, Planning and Development.


Purpose:  To present for Council’s consideration a development variance permit application for a proposed single residential dwelling and accessory building at 1610 Loat Street.


It is requested that Council hear anyone wishing to speak with respect to Development Variance Permit Application No. 464 - 1610 Loat Street.


Recommendation:  That Council issue Development Variance Permit No. DVP464 for a single residential dwelling and accessory building at 1610 Loat Street with variances outlined as in the "Proposed Variances" section of the Staff Report, titled "Development Variance Permit Application No. DVP464 - 1610 Loat Street", dated 2024-JUL-08.

To be introduced by Jeremy Holm, Director, Planning and Development.


Purpose:  To present for Council’s consideration a development permit application for a multi-family residential development at 4670 Hammond Bay Road.  


Recommendation:  That Council issue Development Permit No. DP1317 for a multi-family residential development at 4670 Hammond Bay Road with variances as outlined in the "Proposed Variances" section of the Staff Report, titled "Development Permit Application No. DP1317 - 4670 Hammond Bay Road", dated 2024-JUL-08.

To be introduced by Jeremy Holm, Director, Planning and Development. 


Purpose:  To present Council with an application to rezone 5360 Bergen-Op-Zoom Drive from Single Dwelling Residential (R1) to Medium Density Residential (R8) to allow a multi-family residential development. 


Recommendation:  That 

  1. “Zoning Amendment Bylaw 2024 No. 4500.227” (to rezone 5360 Bergen-Op-Zoom Drive from Single Dwelling Residential [R1] to Medium Density Residential [R8]) pass first reading;
  2. “Zoning Amendment Bylaw 2024 No. 4500.227” pass second reading;
  3. “Zoning Amendment Bylaw 2024 No. 4500.227” pass third reading; and,
  4. Council direct Staff to secure the conditions related to "Zoning Amendment Bylaw 2024 No. 4500.227" as outlined in the "Conditions of Rezoning" section of the Staff Report, titled "Rezoning Application No. RA498 - 5360 Bergen-Op-Zoom Drive", dated 2024-JUL-08 prior to final adoption.

To be introduced by Jeremy Holm, Director, Planning and Development. 


Purpose:  To provide a summary of the neighbourhood association priority requests identified at the neighbourhood association engagement event held on 2024-MAY-22 and seek direction to replace the 2023 neighbourhood association priority list in the Integrated Action Plan (IAP) with the updated 2024 priority requests.


Recommendation:  That Council endorse the updated 2024 neighbourhood association priority requests as outlined in Attachment B of the 2024-JUL-08 Staff report, titled "Integrated Action Plan - 2024 Neighbourhood Association Priority Requests", and direct Staff to replace the Appendix of the Integrated Action Plan (IAP) with the updated 2024 priority requests.

To be introduced by Jeremy Holm, Director, Planning and Development.


Purpose:  To seek Council endorsement for a policy to process referrals from the Provincial Liquor and Cannabis Regulation Branch regarding Cannabis Retail Store applications where permitted by existing zoning.


Recommendation:  That Council endorse Council Policy COU-241 – Cannabis Retail Store License Application Process.

13.

 

That "Highway Closure and Dedication Removal Bylaw 2024 No. 7370" (to provide for highway closure and dedication removal of a portion of Northfield Road adjacent to 2300 Northfield Road) be adopted.

It is requested that Council hear anyone wishing to speak regarding "Highway Closure and Dedication Removal Bylaw 2024 No. 7372". 


That "Highway Closure and Dedication Removal Bylaw 2024 No. 7372" (to provide for highway closure and dedication removal of a portion of Bryden Street adjacent to 266 and 268 Bryden Street) pass third reading.

That "Revitalization Tax Exemption Bylaw (Downtown) 2024 No. 7384" (a bylaw to establish a revitalization tax exemption program for the downtown for a five-year period) be adopted.

That "Revitalization Tax Exemption Bylaw (Hotel and Motel) 2024 No. 7385" (a bylaw to establish a revitalization tax exemption program for the hotels and motels for a five-year period) be adopted.

That "Respectful Spaces Bylaw 2024 No.7381" (a bylaw to promote a safe, healthy, respectful, and positive environment for members of the public, volunteers, Council and Staff) be adopted.

That "Bylaw Notice Enforcement Amendment Bylaw 2024 No. 7159.20" (a bylaw to assign fines for violations against the Respectful Spaces Bylaw) be adopted.

That "Officer Designation and Delegation of Authority Amendment Bylaw 2024 No. 7353.02" (a bylaw to reference the Respectful Spaces Bylaw and Revitalization Tax Exemption Bylaws within Schedule "A" and to update Staff titles) be adopted.

That "Off-Street Parking Regulations Amendment Bylaw 2024 No. 7266.03" (to implement amendments related to Transit Oriented Areas - Bill 47 – Housing Statutes and associated regulations) be adopted.

At the 2024-JUN-19 Finance and Audit Committee Meeting, Councillor Geselbracht advised that he would be bringing forward the following motion for consideration:


"That Staff provide a report with options to update the current investment policy to include a percentage of the City’s portfolio be in socially responsible (ESG) and low GHG investments.  Report to provide:

  1. Budgetary considerations for socially responsible investments at 10%, 30%, 50%, 75%, 100% of total city portfolio; and,
  2. Updated background on fossil fuel divestment and responsible investing with updated numbers from the October 2021 Staff report and brief summary of practices of other local governments leading in responsible investment."
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